Office Administrator

7 months ago


Macclesfield, United Kingdom Meel Group Full time

We’re looking for a proactive and efficient Office Administrator to join our team in Macclesfield. Within this role, you will work as part of a team in a busy environment assisting the operational team to schedule and plan works in a cost effective and organised way. You will need to be consistent in delivering a quality service to our clients.

**Responsibilities**
- Providing customer service to customers, engineers and suppliers.
- Arranging appointments for customers in a cost effective and organised manner.
- Dealing with queries from customers.
- Rescheduling appointments using our job management system, SimPRO.
- Logging current jobs onto our job management system/database.
- Working with Managers, engineers and Sub-contractors to organise and schedule work.
- Updating and changing information as the job changes.
- Ordering Materials via purchase orders and issuing works orders to sub-contractors
- Handling calls and communicating between the customers and engineers.
- Keeping all activity logged and up-to-date in an accurate manner.
- Liaising with staff at customer sites keeping them up-to-date with progress information.
- Working to ensure engineers days are planned maximising productivity & re-arranging works where necessary to optimise the engineers route.
- Ensuring that engineers are using and updating their job sheets correctly.
- Ensuring jobs raised in the job management system are booked in within target.
- Typing & sending quotations to customers.
- Management of engineers vehicles, booking repairs, MOTs etc.
- Logging assets and signing in and out to engineers, keeping up to date records.
- Tracking engineers qualification expiry dates and booking training courses.
- Ad-hoc admin duties

**Requirements**:

- Experience within a construction/maintenance organisation (desirable)
- IT Literate (SimPRO Experience would be desirable)
- Excellent Customer service skills.
- Excellent work ethic.

**Job Types**: Full-time, Permanent

**Salary**: From £22,000.00 per year

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus scheme

**Experience**:

- Administrative: 2 years (required)

Work Location: In person


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