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Admin Assistant

4 months ago

Leeds, United Kingdom CLD Recruitment Full time

My client a well known Law Firm based in Leeds are looking to recruit an Admin Assistant to join their team.

Main Duties:

- File management - updating and maintaining all files, ensuring documents are filed correctly and named in line with the business wide naming convention and the correct folder structures are adopted (both electronic and paper)
- File opening and closing - matters are set up on the relevant document/case management system.
- Checking incoming post - ensuring on Visualfiles that items are named correctly and filed either in retained PG&R files or batched post for Office Services to retain.
- Undertake all file closing/archiving procedures ensuring compliant at all times.
- Maintain accurate management and client information on an ongoing basis, in line with client and location protocols.
- Handle confidential information in line with the firm's data security protocols.
- Electronic File History Bundling and sending to costs draftsman using PDF docs binder and Sharefile.
- Sorting medical records and preparing index
- Uploading to client's case management systems
- Responsible for managing priorities and workloads to ensure deadlines are met. Liaising with Team Leader where challenges arise.
- Checking client and internal data for accuracy.
- Ensuring compliance with firm wide/department policies and procedures.

Skills Required:

- Relevant office-based administration experience
- An aptitude for administration management and processes, with experience of working with document management/case management systems
- Intermediate knowledge of Microsoft Office
- An effective communicator with the ability to liaise with internal and external clients in a professional manner; striving to provide exceptional service at all times
- Good organisational skills and ability to manage own time effectively within a fast-paced environment

CLD Recruitment (Leeds) Ltd is acting as an Employment Agency in relation to this vacancy. CLD Recruitment (Leeds) Ltd is an Equal Opportunities employer; we welcome applicants from all backgrounds.