Case Administrator to Support Senior Probation

2 weeks ago


Lancaster, United Kingdom HM Prison & Probation Service Full time

**Details**:
**Reference number**:

- 292532**Salary**:

- £20,126 - £23,182- Pro-rata**Job grade**:

- Other- NPS Pay Band 2 National**Contract type**:

- Permanent**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- This position is based at NPS 41 West Road Lancaster, LA1 4NUAbout the job

**Job summary**:

- Please refer to Job Description**Job description**:
This focussed Case Administrator role is to support Senior Probation Officers in Sentence Management and Courts (where applicable) across the whole PDU. Tasks within the role will include (but are not limited to):

- Monitor shared mailboxes
- Ensure structured professional support sessions are booked with SPO and PP
- Manage rotas - including Court duty reports and PSR rotas
- Track Court reports dealt with on the day or those adjourned and identify trends.
- Analyse and interpret data from the Touch Point Model ensuring key dates are met.
- Have oversight of transfers in
- Disseminate information to the team, including updates to changes in sentencing and Acts.
- Support SPO with re-arranging appointments and arranging Court/office cover should a PP be absent.
- Administration and maintenance of local communication channels - such as Teams sites.
- Support with SEEDS2 ensuring observations and meetings are scheduled with SPO and PP.
- Manage booking appointments for SPO’s.
- Support with administrative process for new starters.
- Plan and finalise agendas for meetings, arrange and attend team meetings, take minutes, and oversee actions and coordinate and distribute minutes.
- Support with allocation.

Develop and maintain database for IPP’s/Lifers to ensure key dates are met.

**Overview of the job**

This is an administrative job within the National Probation Service.

**Summary**

The jobholder will provide administrative support within the National Probation Service (NPS), ensuring that staff and service users are supported through efficient processes, maintaining administration systems within specified timescales in order to promote the achievement of team and Divisional objectives.

In line with NPS policies and procedures, the job holder must at all times demonstrate a commitment to equality and inclusion and an understanding of their relevance to the work they do.

This role may involve some out of hours work.

The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position.

**Responsibilities, Activities & Duties**

The job holder will be required to carry out the following responsibilities, activities and duties:

- Responsible for setting up and maintaining accurate offender and victim information on relevant approved databases.
- Ensure the effective administration of referrals to and relationships between offender management, victims, interventions, service providers and external agencies and partnerships to enhance positive outcomes, manage risk, and reduce reoffending.
- Prepare, maintain and collate case and other records, files and management information, in accordance with the standards required.
- Provide cover for an effective and efficient reception and telephone enquiry service
- Act as single point of contact within unit for specialist area of work as required
- Deal fairly, effectively and firmly with a range of Service users, some of whom may be in crisis, distress or who may display inappropriate or aggressive behaviour, and to seek appropriate support in accordance with the circumstances and office procedures.
- Make practical arrangements such as appointments, directions, etc., for the implementation of the Sentence Plan.
- Carry out enforcement administration as required.
- Where necessary, issue petty cash /vouchers/warrants for travel costs etc, maintaining appropriate records in line with local office financial procedures.
- Organise the availability of appropriate equipment, materials, and facilities for activities relating to the management of cases.
- Report faulty equipment and / or materials to Manager and arrange for replacement/ repair as agreed.
- Maintain appropriate systems to ensure the effective use of general unit resources and make recommendations for improvement as necessary.
- Undertake specific Visor administration tasks in accordance with the procedures
- Attend meetings as appropriate. Provide support to meetings as required including organising agenda, taking and, distributing notes/minutes and action points
- Ensure all activities are conducted in accordance with Health and Safety policies and procedures, undertake equipment tests as required.
- Provide cover within the unit and to other units within the LDU and Division as appropriate.
- Carry out safeguarding children duties in accordance with the NPS statutory responsibilities and agency policies
-



  • Lancaster, United Kingdom HM Prison & Probation Service Full time

    **Details**: **Reference number**: - 303669**Salary**: - £20,126 - £23,182**Job grade**: - Other- NPS Pay Band 2 National**Contract type**: - Permanent**Type of role**: - Administration / Corporate Support**Working pattern**: - Part-time**Number of jobs available**: - 1Contents Location About the job **Benefits**: Things you need to...


  • Lancaster, United Kingdom Ministry of Justice Full time

    **Case Administrator to support Senior Probation Officers - Lancaster - 77282** **£20,126 - £23,182** **Lancaster**: This focussed Case Administrator role is to support Senior Probation Officers in Sentence Management and Courts (where applicable) across the whole PDU. Tasks within the role will include (but are not limited to): - Monitor shared...


  • Lancaster, United Kingdom HM Prison & Probation Service Full time

    **Details**: **Reference number**: - 288487**Salary**: - £20,126 - £23,182**Job grade**: - Other- NPS Pay Band 2 National**Contract type**: - Permanent**Type of role**: - Secretarial**Working pattern**: - Full-time**Number of jobs available**: - 1Contents Location About the job **Benefits**: Things you need to know Location - This position is...


  • Lancaster, United Kingdom Centre for Ecology & Hydrology Full time

    Salary - £29,733 to £31,553 Depending on experience Fully site based with occasional opportunities to work from home Permanent and Full Time (37 hours per week) UKCEH is looking for an experienced Senior Science Support Administrator to join our 600-strong team, contributing to scientific discovery and generating the data, insights and solutions that...

  • Receptionist

    6 days ago


    Lancaster, United Kingdom Ministry of Justice Full time

    **Receptionist - Lancaster - 74691** **£20,126 - £23,182** **Lancaster**: **Note**:Evening work may be required in all areas. **Job Title**: Receptionist **Directorate**:Probation Service **Band**: PS Band 2 **Overview of the job** This is an administrative role based within the Probation Service (PS) Directorate in HMPPS. The job holder reports to...


  • Lancaster, United Kingdom HM Prison & Probation Service Full time

    **Details**: **Reference number**: - 254040**Salary**: - £24,067 - £25,342**Job grade**: - Administrative Officer- HMPPS Band 3**Contract type**: - Permanent**Type of role**: - Administration / Corporate Support**Working pattern**: - Flexible working, Full-time**Number of jobs available**: - 2Contents Location About the job **Benefits**: Things...


  • Lancaster, United Kingdom Adecco UK Full time

    Adecco Recruitment are currently recruiting for on behalf of our client, an experienced Legal Secretary to work for one of the senior partners of a well established and prestigious Solicitors firm based in the heart of Lancaster City Centre. This is a fantastic opportunity to join a friendly team that offers progression within the business. Permanent-Full...


  • Lancaster, United Kingdom Adecco Full time

    Adecco Recruitment are currently recruiting for on behalf of our client, an experienced Legal Secretary to work for one of the senior partners of a well established and prestigious Solicitors firm based in the heart of Lancaster City Centre. This is a fantastic opportunity to join a friendly team that offers progression within the business. Permanent-Full...

  • Administrator

    6 days ago


    Lancaster, United Kingdom Reed Business Support Full time

    A well established and long standing local business are recruiting for a Supply Chain Administrator to join their busy team in Lancaster. The role includes: - Assisting in scheduling of works to satisfy sales order commitments, projected demand. and finished goods stock holding requirements. - Maintain purchase order documentation - Creation of shipping...


  • Lancaster, United Kingdom HM Prison & Probation Service Full time

    **Details**: **Reference number**: - 346488**Salary**: - £24,228 - £30,208- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Other- NPS Pay Band 3 National**Contract type**: - Permanent**Type of role**: - Operational Delivery**Working pattern**: - Full-time, Part-time**Number of jobs available**: -...


  • Lancaster, United Kingdom Senitor Associates Limited Full time

    Senitor are pleased to be working with an established company in the professional services sector, who are looking for an IT Support Administrator to join their team. Joining a team of 2 others and reporting to the IT Manager, the role will be based from their head office in Lancaster and will involve remote and on-site support for a user base of over 100...


  • Lancaster, United Kingdom Lancaster University Full time

    Applications are invited for the post of Grade 7 Senior Research Associate for the PARITY (Prehabilitation for Cancer Surgery: Quality and Inequality) study. This is an NIHR-funded study [NIHR134282] that will run until at least November 2024, with a likely extension to June 2025. Prehabilitation can be described as ‘the practice of enhancing a...

  • Senior Chc Advisor

    7 days ago


    Lancaster, United Kingdom NHS Lancashire and South Cumbria Integrated Care Board Full time

    A SENIOR CHC ADVISOR VACANCY AVAILABLE WITHIN THE SOUTH CUMBRIA & NORTH LANCASHIRE PLACE BASED TEAM ROLE IS FAMILY FRIENDLY AND OPEN TO ALL ALLIED HEALTH PROFESSIONALS & NURSES The post holder will play a key role in supporting the All Age Continuing Health Care service across the region. Working within the remit of the National Framework for Continuing...

  • Finance Administrator

    4 weeks ago


    Lancaster, United Kingdom Chiptech International Limited Full time

    This role is to provide financial administration, processing and governance whilst working closely with the Operations Team with the processing of purchase receipts. The role is broad covering purchase ledger, sales ledger, asset logging and expense processing. **Responsibilities of the role**: As a Finance Administrator, you will: - Accurate input of Xero...

  • Study Skills Tutor

    4 weeks ago


    Lancaster, United Kingdom Beacon Support Full time

    Beacon Support Ltd. are recruiting Specialist One-to-One Study Skills and Strategy Support Tutors to work with Higher Education students. The position offers flexible hours to work around you, whilst helping to make a difference to students’ educational experiences. **Benefits**: - £30 - £40 per hour, plus a generous holiday entitlement - Thorough...


  • Lancaster, United Kingdom Lancaster City Council Full time

    **The Role** Lancaster City Council are currently recruiting for a Housing Service Support Assistant for our Council Housing Department. You will provide essential administrative support to the department, dealing with customer queries and undertaking a range of case-working duties. This role involves working in a fast-paced environment and for this...


  • Lancaster, United Kingdom Lancaster University Full time

    We are offering an exciting opportunity to support our new service developments through the appointment of our Administrative Officer role. This is a busy and varied role that will help shape our new service administrative structures and processes in collaboration with other members of the Central Co-ordinating Service team and with other RSS centres...


  • Lancaster, United Kingdom Lancaster University Full time

    We are looking to appoint a Departmental Administrator for the Department of Accounting and Finance at Lancaster University Management School. The Departmental Administrator is responsible for supporting the academic leadership team, for ensuring smooth operational management of the Department and for leading the professional services team who deliver a...


  • Lancaster, United Kingdom The Smartlist Full time

    **Apprenticeship Administrator** £20,334 - £20,542 per annum, pro rata 15 hours per week Lancaster and Morecambe College are a thriving FE College and justifiably proud of the strong links with our local community. Located between Lancaster and Morecambe, we are proud to be our community’s provider of technical, professional and creative...

  • Legal Secretary

    5 days ago


    Lancaster, United Kingdom Adecco Full time

    Adecco Recruitment are currently recruiting for on behalf of our client, an experienced Secretary to work for one of the senior partners of a well established and prestigious Solicitors firm based in the heart of Lancaster City Centre. The role is working within the commercial properties team, but there are additional departments recruiting as well, as the...