Receptionist - Lancaster

4 weeks ago


Lancaster, United Kingdom HM Prison & Probation Service Full time

**Details**:
**Reference number**:

- 288487**Salary**:

- £20,126 - £23,182**Job grade**:

- Other- NPS Pay Band 2 National**Contract type**:

- Permanent**Type of role**:

- Secretarial**Working pattern**:

- Full-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- This position is based at NPS 41 West Road, Lancaster, LA1 4NUAbout the job

**Job summary**:

- Please refer to Job Description**Job description**:
**Note**:Evening work may be required in all areas.

**Job Title**: Receptionist

**Directorate**:Probation Service

**Band**: PS Band 2

**Overview of the job**

This is an administrative role based within the Probation Service (PS) Directorate in HMPPS. The job holder reports to the designated Line Manager and supports the provision of business specific and transactional office-based activities.

The job holder works collaboratively with other team members to provide reception duties and a range of administrative support services.

The job holder may be expected to support a number of teams/functions within the operational area and is to offer support and cover during periods of absence, for which training will be provided.

The job holder must promote diversity and anti-discriminatory practice in the performance of the post in a way that embraces Equality and values Diversity.

The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position.

NB: Core Hours include regular unsocial hours (evenings and/or weekends) as determined by the business need.

**Summary**

To provide an effective and efficient first point of contact with all visitors, telephone callers and undertake administrative functions in accordance with service policy and procedures.

**Responsibilities, Activities & Duties**

The job holder will be required to carry out the following responsibilities, activities and duties:

- Answer all enquiries, while on Reception, relating to basic information about the Probation Service and local Person on Probation support services such as the provision of food banks, referring more technical enquiries to an appropriate manager.
- To deal with all logistics for a building including managing all mail items, ordering PPE and office stationery, meeting room equipment, taking delivery of items and ensuring they get to the right destination and managing room, hot desk and car parking bookings, support and service meeting rooms including preparing for events and event registration as required.
- To pay bus fares/travel warrants to people on probation and handle day to day petty cash including collection and transport of petty cash and travel warrants between Probation properties.
- To assist in maintaining Health and Safety and security aspects of the building, including acting as key holder, operating the physical security of the building, the testing of fire alarms, testing panic alarms, monitoring CCTV and assisting evacuation measures and where necessary to act as Fire Warden/First Aider and in the absence of a line manager to support risk assessments where trained.
- To log building faults and incidents and keep a log of maintenance and repairs escalating issues through the appropriate channels and making decisions (within guidelines) on the urgency of the faults in order to maintain the security of the building. In the absence of the Senior Admin Officer escorting contractors and visitors around the building.

Where necessity arises to support the case administration of Person on Probation by providing a confidential and high-level administrative support service to operational teams, to include:

- Process and update computer based and manual files and filing systems
- Use a range of computer software in providing comprehensive administration support
- Produce a range of documentation and correspondence
- To access databases for information as necessary and input information as required
- Scanning and archiving data, some of which is sensitive and highly confidential

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.

**Person specification**:

- Please refer to Job Description**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Communicating and Influencing
- Managing a Quality Service
- Changing and Improving
- Delivering at Pace

**Benefits**:

- Access to learning and development
- A working environment that supports a range of flexible working options to enhance your work life balance
- A working culture which encourages inclusion and diversity
- A Civil Servic


  • Dental Receptionist

    1 month ago


    Lancaster, United Kingdom mydentist Lancaster Full time

    Looking for a friendly Receptionist to work in a busy 9 surgery NHS and private dental practice in Lancaster who provides general dentistry, dental implants, cosmetic treatments and short term orthodontics. **Receptionist experience is preferred but not essential as training will be provided.** **Person Specification -** - Caring and compassionate -...


  • Lancaster, United Kingdom Portman Dental Care Full time

    Job Description If you're a Receptionist looking for a rewarding role in a friendly and professional environment, look no further than Bay Dental in Lancaster, part of the PortmanDentex group .  Full-time hours available, 40hours per week over 5 days - Bay Dental Care is a family dental practice based in Lancaster, offering treatment...


  • Lancaster, United Kingdom Hillcroft Nursing Homes Full time

    **Receptionist** **Location**:Lancaster **Hours**:9.00am - 3.00pm Monday - Friday **Hillcroft’s Story** Hillcroft Nursing Homes have been established for 30 years and are still today owned and operated as a family business; following and living by a set of values we stand by; creating a caring, respectful and committed environment that our residents...

  • Receptionist X2

    1 week ago


    Lancaster, United Kingdom Lancaster University Full time

    Be a part of something inspirational Sport Lancaster has recently undergone an exciting phase of change and development which has opened a wide range of opportunities within an emerging and evolving environment. Joining the team at this stage means you will have the unique opportunity to shape the future of Sport at the university and be a part of something...

  • Receptionist

    7 days ago


    Lancaster, United Kingdom Lancaster City Council Full time

    Please note - the salary is pro rata. **The Role** This post offers an exciting opportunity to work at the award-winning Salt Ayre Leisure Centre. **About You** You will identify with our organisational values of Pride, Ownership, Working Together and Ambition. **Our Benefits** Lancaster is a great place to work, as well as being part of something...

  • Receptionist

    3 days ago


    Lancaster, United Kingdom A&T Trained Dogs Full time

    We are currently seeking a warm and welcoming receptionist to fill a full time vacancy working in Lancaster. Receptionist/customer facing experience is essential for this role as is a love of animals, although no prior animal care experience is required. This position will best suit a proactive enthusiastic individual with a passion for customer service...

  • Dental Receptionist

    1 month ago


    Lancaster, United Kingdom mydentist Lancaster Full time

    **Fixed term contract 1st March-30th August 2024** **my role profile** **Receptionist** **Job Purpose**:Responsible for ensuring that our patients always receive the best quality patient experience. Optimising utilisation of surgery time and supporting the efficient and effective running of the Practice. **Reports to**:Practice Manager or Head...


  • Lancaster, United Kingdom Progression Solicitors Full time

    **New opportunity to join our Team at our Lancaster Office.** **Receptionist / Admin** **Part Time Role / Flexible working Days can be arranged** We are looking for organized, professional individual to join our busy office team. Individuals must be organized and prepared to use their initiative and have the ability to manage their own workload,...


  • Lancaster, United Kingdom Mighty Student Living Full time

    * TEMPORARY ROLE FOR OUR BUSY SUMMER SEASON* We are seeking a highly organised and professional Receptionist / Administrator to join our team. As the first point of contact for our company, you will play a crucial role in providing excellent customer service and creating a positive impression for visitors and callers. This is a full-time, temporary position...


  • Lancaster, United Kingdom JDG Estate Agents Full time

    We are looking for an enthusiastic experienced office administrator/receptionist to joining our award winning team of estate agents at our Lancaster office. Your role in include booking appointments for our sales team and speaking to both buyers and sellers on a daily basis giving them the feedback from viewings at their properties. You will be putting new...

  • Receptionist

    1 month ago


    Lancaster, United Kingdom BSG Solicitors Full time

    **Role summary** - Providing full support to the Lancaster office - Greet and welcome visitors as they arrive - Answer, screen and forward incoming calls from both the Preston and Lancaster office - Franking mail for dispatch. - Photocopying and scanning of post and documents - Ensure reception area is tidy and presentable - Administering filing systems...


  • Lancaster, United Kingdom University Hospitals of Morecambe Bay NHS Foundation Trust Full time

    The Oncology Unit at the Royal Lancaster Infirmary/Westmorland General Hospital are looking to recruit a receptionist/Administration Clerk. We are currently awaiting the completion of a brand new Oncology Unit at Royal Lancaster Infirmary which is due to be opened by the end of 2023. This role will be based at Westmorland General Hospital with some travel...

  • Legal Receptionist

    1 month ago


    Lancaster, United Kingdom BSG Solicitors Full time

    **Role summary** - Providing full support to the Lancaster office - Greet and welcome visitors as they arrive - Answer, screen and forward incoming calls from both the Preston and Lancaster office - Franking mail for dispatch. - Photocopying and scanning of post and documents - Ensure reception area is tidy and presentable - Administering filing systems...

  • Receptionist

    6 days ago


    Lancaster, United Kingdom Thurnham Hall Full time

    RESORT: Thurnham Hall LOCATION: Thurnham, Lancaster, LA2 0DT HOURS: 40 per week SALARY: £11.00 per hour Reporting to the Head of Reception_,_ **the main job duties will include, but are not limited to**: - Check guests in and out of the accommodation dealing with any queries, complaints and requests they may have, handling cash and taking payments...


  • Lancaster, United Kingdom University Hospitals of Morecambe Bay NHS Foundation Trust Full time

    An exciting opportunity has arisen for a part-time Audiology Clerical Officer to join our excellent team at Royal Lancaster Infirmary. We are looking for someone with a keen eye for detail, excellent communication skills and who is committed to providing a first-class service for patients. The successful applicant will have good clerical and customer...

  • Receptionist

    1 month ago


    Lancaster, United Kingdom Ministry of Justice Full time

    **Receptionist - North West Lancashire - 69675** **£19,087 - £23,182** **Lancaster**: **NOTE: Evening work may be required in all areas.** **Overview of the job** This is an administrative role based within the Probation Service (PS) Directorate in HMPPS. The job holder reports to the designated Line Manager and supports the provision of business...

  • Practice Manager

    6 days ago


    Lancaster, United Kingdom Appcastenterprise Full time

    Due to an exciting relocation project we are looking for an established practice manager in central Lancaster. - The current practice is a 9 surgery located on Meeting House Lane with free car parking on site, once the relocation project is completed later this year the Practice will be increased to 14 surgeries and based in St Nics Shopping Arcade with bus...


  • Lancaster, United Kingdom Hakim Group Full time

    What’s in it for you?: If you're naturally interested in fashion, science, and a role where you can interact with new people daily, this role is for you. Whether you're an experienced Optical Assistant or not, we can provide you with the tools to develop your skillset and the opportunity to further your career as a result. You'll be working with amazing...


  • Lancaster, United Kingdom HM Prison & Probation Service Full time

    **Details**: **Reference number**: - 274200**Salary**: - £19,087 - £23,182**Job grade**: - Other- NPS Pay Band 2 National**Contract type**: - Permanent**Type of role**: - Secretarial**Working pattern**: - Full-time**Number of jobs available**: - 1Contents Location About the job **Benefits**: Things you need to know Location - This position is...