Team Secretary

5 days ago

Nottingham, United Kingdom Nottinghamshire Healthcare NHS Foundation Trust Full time

The Perinatal Community Mental Health Team and Trauma & Bereavement Service are looking to recruit an experienced Clinical Team Secretary. You will be joining a friendly, dynamic and professional multi-disciplinary team who work with young people and adults who are experiencing an eating disorder. Our team covers the Nottinghamshire locality and your role will be based at our Hopewood site in Nottingham, although flexibility to cover other bases is required.

This role requires an experienced secretary to provide an efficient and comprehensive secretarial service to support the multi-disciplinary team. The role would suit someone who is highly motivated, able to work on their own initiative and has a flexible and adaptable approach with excellent multi-tasking abilities. As part of your induction and development, you will be trained to support our colleagues within the service to ensure you have in-depth knowledge.

Our core business hours are 9.00am to 5.00pm Monday to Friday. Although the post is advertised as full time, consideration can be given to part time / job share if this meets the needs of the service. Our admin team are currently working a mix of office base / work from home, however during the induction and training period it will be helpful for all hours to be based within the office

You will be based in Greenhaven on the Hopewood site. The main responsibility of the role is to provide administrative support to the clinical team. Duties will include processing referrals, typing letters, room bookings, minute taking booking appointments using the Trust database system and holding electronic diaries. Ideally must be flexible to cover other responsibilities to meet the demands of the service.

The post involves speaking to service users, carers and other agencies. You will be expected to be a team player.

You will work under the direct supervision of the Admin Team Leader and have the ability to prioritise own work within tight deadlines.

Applicants must have excellent communication skills, written and verbal are essential for this post.

We have a huge variety of opportunities in our expansive Trust covering geographically from South Yorkshire, Nottinghamshire to Leicester, providing mental health inpatient and community services, community health services, forensic mental health services and secure prison healthcare across the East Midlands.

We have more than 100 sites and a huge scope of unique opportunities to develop your career and gain some amazing experiences. We strive to be a great place to work and offer many staff benefits and tailored staff support and wellbeing programmes.

Do you want to make a difference?

Do you believe in Trust, Honesty, Respect, Compassion and Teamwork?

Then Nottinghamshire Healthcare is the perfect place for you to start, maintain or further your career. Join our team of nearly 9000 who are making a difference every day. We are all about our people - our staff, volunteers, carers, service users and patients. We are NottsHC.

**The main duties/responsibilities of the role are**:
- Clear and effective communication skills
- Flexible approach to working practices
- Ability to prioritise workload
- Time management skills
- Ability to work without direction supervision
- Ability to communicate with clients, carers, staff and visitors in an appropriate manner
- Flexibility to cover admin colleagues
- Excellent telephone manner
- Ability to follow instruction and guidelines
- Knowledge of Confidentiality and the Data Protection Act
- Ability to demonstrate an understanding of Equality and Diversity principles
- Experience of working with databases, Microsoft Office, audio typing, minute taking.
- Previous secretarial / administration experience.

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