Events Co-ordinator
5 months ago
**Events Co-ordinator**:
**About Scale Space**:
Scale Space is an exciting scaleup community in the heart of White City, with an ambition to be the best innovation ecosystem in the world. Our mission? To unlock the potential of UK innovation by supporting scaling businesses in their growth. How? By connecting these businesses to the people, services, and space they need to thrive Building on over 20 years' experience of the UK's leading venture builder, Blenheim Chalcot, and research and talent from Imperial College, a top university, we know what it takes to scale ½˙-¸7' /¸
**About our Events Team**:
Our on-site events team organises and executes a variety of business meetings, conferences, and social events in our building. With 5 versatile conference spaces, some with capacity to host 100+ attendees, and 20 well-equipped meeting rooms. On average, we hold 20 events every week for over 500 customers. Behind the scenes, we ensure seamless experiences by providing catering, tech support, and guest services. Scale Space isn't just a venue; it's a vibrant hub where connections flourish
**About The Role**:
**What you'll be doing**:
- Manage a dynamic events schedule, ensuring seamless coordination and execution of various
- Promptly respond to inquiries regarding event spaces and meeting rooms, providing comprehensive information and
- Foster effective communication by liaising with stakeholders throughout the entire event lifecycle, ensuring all parties are well-informed and
- Collaborate with IT, Facilities, and Catering teams to meticulously plan and execute events, guaranteeing a smooth and well-coordinated experience.
- Conduct guided tours of event and meeting spaces for prospective customers, showcasing the facilities and addressing any
- Proactively identify areas for improvement in event processes and implement effective solutions to enhance overall
- Assist in the setup of event spaces and meeting rooms, ensuring compliance with specified requirements and contributing to the overall success of each event.
**You should join us if you are**:
- Proactive and highly
- Approachable and willing to go the extra
- Always willing to roll your sleeves up
- Enthusiastic about events and determined to help your
**Key skills**:
- Excellent time management and communication
- Some experience in event admin, planner, or
- Ability to prioritise
- Ability to work in a close team and individually without direct
- Awareness of health and safety
- Strong attention to detail and problem-solving
- Ability to work under pressure and meet
- Ability to adapt to changing event requirements and handle unexpected
- Good knowledge of different event space
- MS Office proficiency and willingness to learn new systems
**What we offer**:
- Competitive salary aligned with London Real Living Wage + up to 10% annual
- Flexible Benefits including Private Medical and Dental, Gym Subsidiaries
- 25 days of paid holidays + Bank Holidays
- Life Assurance
- Pension Scheme
- The right mix of challenges, learning and development
**If this sounds like you, don't hesitate to apply**:
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