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Fees Officer and Accounts Assistant

3 months ago


Borehamwood, United Kingdom The Haberdashers' Aske's Boys' School Full time

**Job Reference #**

EDV/2024/HES/96642

**Location**

Elstree, Hertfordshire, WD6 3AF

**Contract Type**

Permanent

**Contract Term**

Full-Time

**Salary**
- £31,122.00 Annually (Actual)

**Closing Date**

8:00am, 15th May 2024

**Start Date**

ASAP

**Positions Available** 1

**Who are Habs?**

We are a diverse community, and we nurture a global perspective and a deep sense of responsibility for the world in which our pupils will lead and succeed. Our broad curriculum and co-curricular provision prepare pupils for success wherever their passion may take them. Ambition, Curiosity, Courage, and Community are the core beliefs that we stand for here at Habs.

**Join our team and unlock your potential**

**Role**:Fees Officer and Accounts Assistant

**Reporting to**: Fees Manager and Finance Manager

**Hours**: Monday to Friday - 8:00 to 16:30 (37.5h per week, with an hour unpaid for lunch) although flexibility in

working arrangements will be required, especially at busy periods of the year

**Main Duties and Responsibilities** **Core Duties - Fees Officer**
- Assist with the preparation of accurate termly invoices in a timely manner
- Liaise with parents and teachers to resolve queries on the invoices
- Assist with the maintenance of the Sales Ledger for fees and FeeMaster Module
- Assist in the debt control process
- Assist with the Direct Debit process including updating FeeMaster
- Prepare and submit schedules to the Schools’ fee payment plan provider for monthly payers
- Administer the School Fees Refund scheme
- Administer the Private Health Insurance scheme
- Process ad-hoc charges on Evolve and administer Evolve Pay
- Maintain the Girls’ School hot lunches system, updating LiveReg and FeeMaster. Monitor the receipt of Mircosoft Forms responses for new starters in time for the bill run
- Administer the Deposit refunds process for Girls’ School Leavers, i.e. tracking information received via Microsoft Forms. Prepare spreadsheet for submission to the Finance team for processing refunds
- Periodic monitor of ParentPay lunch balances and management of overdrawn accounts

**Core Duties - Accounts Assistant**
- Process staff expenses outside of busy billing periods
- Upload credit card monthly files and attachment of documents on the Purchase Ledger
- Process non-fee invoices and perform associated credit control

**Other Responsibilities**
- Provide support to the Fees Manager and the Finance team with ad-hoc tasks
- Ensure accurate data and record keeping for audit compliance
- Undertake appropriate personal development to maintain and improve skills, knowledge and awareness
- Other duties and responsibilities as may be required to meet the changing needs of the Schools over time

**L**iaison and Co-ordination**
- Parents and staff
- Admissions department regarding pupils starting, leaving and scholarship awards
- Other members of the Finance team, providing assistance and cover where required
- External stakeholders including Auditors and Debt Collection Agencies

**Overview**: