Administrator/office Co-ordinator
6 months ago
Are you;
Professional ?
Personable ?
Organised ?
Adaptable ?
Then we have a position for you. Altruisk Ltd is a provider of Health and Safety courses and Consultancy services throughout the UK and we are looking for an Administrator/ Office Co-Ordinator to provide all round excellent support to their team and ensure the smooth day to day running of the office. The Administrator/ Office Coordinator plays a vital role and it is essential that you have a strong leadership and excellent problem-solving skills along with good communication. This role requires someone with the ability to think on their feet and make quick decisions with little hesitation, whilst being welcoming and great at making people feel at ease.
Main duties to include:
- Maintaining office systems, including data management and filing
- Answer General Calls and allocating them to the appropriate personnel
- Manage the Consultants diaries and schedule all consultancy visits for clients ensuring availability around training diaries
- Manage invoicing and liaise with the FD over payments for all accounts
- Book hotels/ accommodation and other travel (e.g trains) for the Managing, Director, Consultants and Associates as necessary
- Providing all necessary information in preparation for meetings, etc
- Set up all new service agreements and open client files both electronically and paper based system
- Raise all necessary invoices for consultancy clients (both retainer and non-retainer)
- Make courtesy calls on a regular basis to all consultancy clients (frequency to be decided)
- Maintain all client files in appropriate order and ensure all information is kept up to date
- Maintain all Consultants timesheets and transfer the information to the Client Timesheets
- Manage and update the training management software
- Liaise with both training associates and clients to ensure successful planning of courses
- Liaise with course delegates with regard to bookings and course materials
- Liaise with accredited course bodies in the arrangement of courses, renewal of centre approvals and renewal of tutor CVs
- Registration of all accredited courses and exams with the relevant accredited body
- Manage and order all course material preparation ahead of courses
- Have experience within an Office Administration role
- Be able to multi task and have good organisational skills
- Have good leadership and interpersonal skills
- Excellent time management capabilities
- Be able to work efficiently as part of a team
- Efficiently communicate both verbally and in written form
- Be cordial and professional
Pay: £25,000.00-£26,500.00 per year
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
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