Medicine Rota Co-ordinator

1 week ago

Wigan, Wigan, United Kingdom Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust Full time

The post-holder will administratively support the Division in providing a high standard of medical cover/care with regard to all issues affecting medical staff cover and is responsible for initiating the necessary action in order to maintain service requirements.

You will be working in a busy environment with rapidly changing demands. You will need to manage your own priorities to meet the demands of the service.


Excellent communication skills are required at all levels, as is the ability to maintain attention to detail whilst working under pressure.

You will have knowledge of NHS Doctor's rota issues, including National initiatives and European Working Time Directive. Knowledge of Microsoft Office, in particular Excel, is essential. Experience of working in the NHS and with electronic rostering systems is desirable


This post involves working with junior doctors and senior colleagues and is instrumental in the creation, implementation and management of junior doctor rotas.

It also oversees the procurement of locum cover where vacancies occur; ensuring that at all times the most cost effective option is achieved.

You will be working within the medicine division. You will be working in a busy environment with rapidly changing demands.


The Medical Staff Co-ordinator will be responsible for achieving a high standard of medical cover by the efficient deployment/maximisation of medical staff resources within the Division, by the concise allocation of duties for junior and middle grade doctors.

The post-holder is responsible for keeping accurate financial and attendance records and is expected to contribute to workforce planning.

Choose Well - Choose WWL


Wrightington, Wigan and Leigh NHS Foundation Trust are the proud providers of acute hospital and community services to the people of the Wigan Borough and surrounding areas.

At WWL, we value our staff believing that 'happy staff, makes for happy patients'. We have a recognised track record in staff engagement, and living our values 'the WWL Way'.


WWL are committed to placing the patient at the heart of everything we do, and in the provision of safe, effective care that acknowledges and ensures dignity.

With this in mind we are seeking to recruit people who share our values and beliefs.

Planning and Organisational Duties

  • Ensure as far as practicable, appropriate medical cover to all aspects of the Division's services at all times.
  • To have an understanding of substantive medical staff posts within the Division and the Division's service needs.
  • To have an understanding of the European Working Time Directive (EWTD).
  • To help update policies/procedures for annual and study leave based upon service needs, and procedures for sickness reporting. Ensure that all medical staff within the Division is aware of these policies/procedures.
  • Coordinate and approve annual/ study leave/ leave of absence for all medical staff in the Division.
  • Input all leave of absence of medical staff on database, ensuring accurate records are maintained.
  • Liaise with the Training Department regarding medical staff's study leave requests.
  • To support the monitoring/compliance of all medical staff sickness absences within the Division
  • Ensure the Educational Supervisors are notified of any sick leave for junior and middle grade doctors to enable them to have their 'Return to Work' interviews.
  • Prepare detailed medical staff cover plans for ward areas.
  • Allocate concise duties to medical staff, taking into account any specific training needs of the doctors in post, and the complexities of EWTD.
  • Identify service gaps and plan/initiate the acquisition of any locum doctors required in a timely fashion in order to meet service needs.
  • Compile/produce duty rotas for all levels of medical staff ensuring adequate levels are maintained. Distribute duty rotas in timely manner to facilitate service requirements.
  • Provide cross cover and support to the other Medical Staff Co ordinators
Responsibility for Finance

  • Take into account the financial impact on the Division when initiating the acquisition of locums.
  • Verify extra duty payment claims are correct before being passed for authorisation/payment.
Responsibility for Information Resources

  • Maintain accurate record of locum usage with necessary audit trail.
  • Maintain accurate records of extra duty payments for doctors.
  • Maintain records of attendance, annual leave, study leave, professional leave, and special leave.
  • Record and report sick leave to Educational Supervisors & Payroll Department.
  • Maintain records showing compliance of EWTD for audit purposes
Responsibility for Human Resources

  • Initiate recruitment for vacant posts to maintain medical staff establishment and avoid service gaps
Responsibility for Health & Safety


Compliance with the Health & Safety at Work Act the post holder is required to fulfil a proactive role towards the management of risk in all of their actions.

This enta

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