Divisional Secretary

7 days ago

Wigan, Wigan, United Kingdom Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust Full time

PREVIOUS APPLICANTS NEED NOT APPLY


An opportunity has arisen for a permanent post within the Division of Medicine as a Divisional Secretary to support the Divisional Matrons and Divisional Management team within Medicine.

This is a part time 20 hour post.


You will be required to support a range of Divisional Managers in meetings, taking minutes, drafting agendas and full diary management and support for the Divisional Matrons, plus a variety of other secretarial duties.

A flexible and proactive approach will be required.

You will work alongside and injunction with 4 other Divisional Secretaries/Personal Assistants to ensure the smooth running of the Secretariat.

Provide diary management and secretarial cover to the Medicine Matrons and also the division when required.


Arrange dates and venues for divisional meetings, liaise with the Chairperson to produce agendas, take minutes and transcribe, distribute minutes and initiate actions for meetings as appropriate.

Assist in all aspects of HR processes in relation to recruitment, attendance management and disciplinaries.

Liaise with other agencies and Trust staff

Collate requested information for Divisional Management Team.

Monitoring and ordering of items for the Division via ORACLE and NHS Supply Chain

Raise vacancies via TRAC.

Answer telephone queries and provide information for the Division


Handle all incoming mail and to take appropriate action where necessary, also to ensure outgoing mail is dispatched in a timely manner.

Choose Well - Choose WWL


Wrightington, Wigan and Leigh NHS Foundation Trust are the proud providers of acute hospital and community services to the people of the Wigan Borough and surrounding areas.

At WWL, we value our staff believing that 'happy staff, makes for happy patients'. We have a recognised track record in staff engagement and living our values 'the WWL Way'.


WWL are committed to placing the patient at the heart of everything we do, and in the provision of safe, effective care that acknowledges and ensures dignity.

With this in mind we are seeking to recruit people who share our values and beliefs.

Planning and Organisational Duties

Diary management for the Medicine Matrons and Division when required.


Arrange dates, venues and facilitate for meetings, take minutes and produce agendas for, distribute minutes and initiate action for meetings as appropriate.

Organise and maintain efficient office filing systems where appropriate

Communications and Key Working Relationships

Key Relationships:
Divisional Medical Director/Divisional Director of Performance/Head of Nursing/Directorate Managers/ Matrons/ Directorate Performance Managers /Deputy Performance Manager/Divisional PA/Governance and HR Monitoring/Rota Co-ordinator/other Divisional Secretaries

Responsibility for Finance

Appropriate use of resources within own area of responsibility

Responsibility for Human Resources

Take every reasonable measure to ensure confidentiality of correspondence and personal records.

Arrange appointments for informal/formal attendance management meetings with Divisional Management Team/Human Resources as requeste

Responsibility for Health & Safety


Compliance with the Health & Safety at Work Act the post holder is required to fulfil a proactive role towards the management of risk in all of their actions.

This entails the risk assessment of all situations, the taking of appropriate actions and reporting of all incidents, near misses and hazards, and a statutory duty of care for their own personal safety and that of others who may be affected by their acts or omissions.

  • Divisional Secretary

    6 days ago

    Wigan, Wigan, United Kingdom Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust Full time

    We are looking to recruit a Divisional Secretary to work 37.5 hours per week (Fixed Term 12 Months to cover Maternity). This role involves providing a full range of administrative secretarial support to the divisional management team. The post-holder will demonstrate an ability to work both supervised and unsupervised.The Divisional Secretary is responsible...

  • Divisional PA

    6 days ago

    Wigan, Wigan, United Kingdom Wrightington Wigan & Leigh Teaching Hospitals NHS Foundation Trust Full time

    Job summary An opportunity has arisen for a post within the Division of Medicine as a Divisional PA to support the Divisional Management team. This is an exciting opportunity for an experienced secretary to join our Divisional will be required to support the Divisional Medical Director and a range of Divisional Managers in meetings, taking minutes,...

  • Divisional Secretary

    3 weeks ago

    Wigan, United Kingdom Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust Full time

    PREVIOUS APPLICANTS NEED NOT APPLY An opportunity has arisen for a permanent post within the Division of Medicine as a Divisional Secretary to support the Divisional Matrons and Divisional Management team within Medicine. This is a part time 20 hour post. You will be required to support a range of Divisional Managers in meetings, taking minutes, drafting...

  • Divisional Secretary

    1 week ago

    Wigan, United Kingdom Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust Full time

    An opportunity has arisen for a permanent post within the Division of Medicine as a Divisional Secretary to support the Divisional Matrons and Divisional Management team within Medicine. This is a part time 20 hour post. You will be required to support a range of Divisional Managers in meetings, taking minutes, drafting agendas and full diary management and...

  • Divisional Secretary

    7 days ago

    Wigan, United Kingdom Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust Full time

    PREVIOUS APPLICANTS NEED NOT APPLY An opportunity has arisen for a permanent post within the Division of Medicine as a Divisional Secretary to support the Divisional Matrons and Divisional Management team within Medicine. This is a full time 37.5 hours per week post. You will be required to support a range of Divisional Managers in meetings, taking...

  • Divisional Secretary

    2 months ago

    Wigan, United Kingdom Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust Full time

    We are looking to recruit a Divisional Secretary to work 37.5 hours per week (Fixed Term 12 Months to cover Maternity). This role involves providing a full range of administrative secretarial support to the divisional management team. The post-holder will demonstrate an ability to work both supervised and unsupervised. The Divisional Secretary is...

  • Divisional Secretary

    1 day ago

    Wigan, United Kingdom Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust Full time

    We are looking to recruit a Divisional Secretary to work 37.5 hours per week (Fixed Term 12 Months to cover Maternity). This role involves providing a full range of administrative secretarial support to the divisional management team. The post-holder will demonstrate an ability to work both supervised and unsupervised. The Divisional Secretary is...

  • Divisional Secretary

    1 month ago

    Wigan, United Kingdom Wrightington Wigan & Leigh Teaching Hospitals NHS Foundation Trust Full time

    Job summary PREVIOUS APPLICANTS NEED NOT APPLY An opportunity has arisen for a permanent post within the Division of Medicine as a Divisional Secretary to support the Divisional Matrons and Divisional Management team within Medicine. This is a full time hours per week post. You will be required to support a range of Divisional Managers in...

  • Divisional Secretary

    3 weeks ago

    Wigan, United Kingdom Wrightington Wigan & Leigh Teaching Hospitals NHS Foundation Trust Full time

    Job summary PREVIOUS APPLICANTS NEED NOT APPLY An opportunity has arisen for a permanent post within the Division of Medicine as a Divisional Secretary to support the Divisional Matrons and Divisional Management team within Medicine. This is a full time hours per week post. You will be required to support a range of Divisional Managers in...

  • Divisional Secretary

    1 month ago

    Wigan, United Kingdom Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust Full time

    Choose Well - Choose WWL Job overview PREVIOUS APPLICANTS NEED NOT APPLY An opportunity has arisen for a permanent post within the Division of Medicine as a Divisional Secretary to support the Divisional Matrons and Divisional Management team within Medicine. This is a full time 37.5 hours per week post.  You will be required to support...

  • Divisional Secretary

    3 weeks ago

    Wigan, United Kingdom Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust Full time

    Choose Well - Choose WWL Job overview PREVIOUS APPLICANTS NEED NOT APPLY An opportunity has arisen for a permanent post within the Division of Medicine as a Divisional Secretary to support the Divisional Matrons and Divisional Management team within Medicine. This is a full time 37.5 hours per week post.  You will be required to support...

  • Divisional Secretary

    2 weeks ago

    Wigan, United Kingdom Wrightington Wigan & Leigh Teaching Hospitals NHS Foundation Trust Full time

    Planning and Organisational Duties Diary management for the Medicine Matrons and Division when required. Arrange dates, venues and facilitate for meetings, take minutes and produce agendas for, distribute minutes and initiate action for meetings as appropriate. Organise and maintain efficient office filing systems where appropriate Communications and Key...

  • Divisional Pa

    2 months ago

    Wigan, United Kingdom Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust Full time

    An opportunity has arisen for a full time position within the Division of Medicine as a Divisional Personal Assistant to support the Divisional Directorate. This is an exciting opportunity for an experienced secretary to join our Divisional secretariat. Provide a full range of administrative secretarial support to the Divisional Director of Operations and...

  • Divisional PA

    6 days ago

    Wigan, United Kingdom Wrightington Wigan & Leigh Teaching Hospitals NHS Foundation Trust Full time

    Job summary An opportunity has arisen for a post within the Division of Medicine as a Divisional PA to support the Divisional Management team. This is an exciting opportunity for an experienced secretary to join our Divisional will be required to support the Divisional Medical Director and a range of Divisional Managers in meetings, taking minutes,...

  • Macmillan Upper GI Cancer Nurse Specialist

    1 week ago

    Wigan, United Kingdom Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust Full time

    Choose Well - Choose WWL Job overview An opportunity has arisen for a post within the Division of Medicine as a Divisional PA to support the Divisional Management team. This is an exciting opportunity for an experienced secretary to join our Divisional secretariat. You will be required to support the Divisional Medical Director and a range of...

  • Eru Team Coordinator

    1 week ago

    Wigan, United Kingdom Wrightington Wigan & Leigh Teaching Hospitals NHS Foundation Trust Full time

    The post holder will provide administrative and secretarial support to the Divisional Management Team. The Co-ordinator is responsible to the unit manager for: Effective resource planning & management across 2 sites including on-call service. Daily management of Team leaders & Technicians on duty and provide leadership and direction throughout the shift. To...