Finance/operations Admin Assistant

3 weeks ago


Southampton, United Kingdom ClearCourse Full time

We're looking for a Finance Admin Assistant to join our team on a part time basis. The working location for this role is flexible. We have offices in Lymington and Waterlooville, and duties can also be performed remotely. We would expect the role to involvea combination of both, therefore a full driving license, access to a vehicle and ability to travel is essential.

Full training will be provided, and you'll be expected to work with the minimum of supervision. You may be expected to deal with other duties appropriate to your skill set and abilities.

**Working hours: Part time, 20-25 hours per week, flexible on how these hours are worked between Monday to Friday 9.00-5.30**
**Key responsibilities
**The Finance Admin Assistant will report directly to the Operations Manager and responsibilities will include:

- To learn and understand our products, services and our accounting systems
- To develop a knowledge and understanding of our clients
- Credit control
- Weekly reconciliation of Stripe accounts into Xero
- Regular reconciliation of bank accounts
- To lead month-end finance processes, which include checking account balances, raising invoices using a CSV upload, generating remittances, bulk BACS payment setup, communication with clients to alert them of new invoice/remittance availability, preparationof figures for reporting to our group finance team
- Pay suppliers, which can involve requesting missing bills
- Involvement in payroll calculations
- Collaboration with sales and support teams

This is an outline of your duties and responsibilities. It is not intended to be an exhaustive list and may change from time to time to meet the changing needs of the business.

**Requirements**:
Essential skills & experience:

- Highly organised
- Excellent verbal and written communication skills
- Effective interpersonal skills working with managers and staff across all level
- Excellent IT skills - particularly Excel
- Problem solving skills
- Excellent customer service skills
- Effective problem solver

Relevant experience:

- Recent work experience as a Finance Administrator, Finance Assistant or similar role
- Hands-on experience with accounting software. Very confident in Microsoft Excel and previous experience using Stripe and Xero would be advantageous but not essential.
- Experience building and maintaining long-lasting relationships with existing clients and customer
- Proven ability to juggle multiple projects at a time, while maintaining sharp attention to detail

Disposition:

- Friendly, personable and professional at all times
- Pride taken in attention to detail and organisation
- Numerate
- Flexible and responds well to change and can problem solve issues that arise suitably
- Team player


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