Administration Officer

2 weeks ago


Brighouse, United Kingdom Rastrick High School Full time

Appointment of:
**Administration Officer**
**Job description**

**Job Scale/Salary**:
NJC Scale 3; Points 5-6 (FTE £21,575 to £21,968)
Actual salary £19,251.54 - £19,602.22 for hours worked

**Hours**:
37 hours per week - term time plus 10 days working

Hours of work: 7.30am to 3.30pm or 8am to 4pm

**BASIC JOB PURPOSE**
- To support the delivery of an efficient, professional and effective central (general)

administration service across the school.
- Undertake reception duties, greeting visitors and handling face-to-face enquiries.
- Control and monitor entry to the school including the visitor signing in system and

safeguarding issues.
- Handling telephone enquiries, transferring calls, taking messages where appropriate and

following up with relevant staff.
- Ensure efficient, accurate and timely communication links for parents / carers, staff and

other interested parties.
- Cover first aid duties along with a wide variety of matters including contact with pupils,

staff and parents / carers and extensive use of SIMS and related software.
- Ensure administrative needs relating to whole school administration, reception and

pupil services are met.
- Organise staff cover on a daily basis

**Reporting to**:
School Administration Manager

**MAIN RESPONSIBILITIES**

**1**

Reception duties, welcoming visitors to school, attending to students coming into and
leaving school out of normal hours.

**2**

Handling Switchboard, dealing with enquiries from a large range of callers including
parents, ensuring all calls are answered quickly and dealt with efficiently, routing
enquiries to the correct person or department whilst maintaining a polite and
professional manner.

**3**

Dealing with student absence, accurately updating school records to record the absences
and contacting parents for further information working within a tight timescale.

**4**

Support student services, dealing with queries from students and administrating first aid.

**5**

Supporting the reprographics service by designing materials and producing resources to a
high standard. This includes scanning, laminating, binding and printing documents.

**6**

Provide administrative support eg photocopying, filing, production of teaching resources,
displays, attendance, data, completion of standard forms, respond to correspondence,
collation and distribution of materials

**7**

Administration of school visits including producing lists/information/ data as required.

**8**

Deal with all aspects of mail including internal, external and electronic

**9**

Be aware of and comply with policies and procedures relating to child protection, health,
safety and security, confidentiality and data protection, reporting all concerns to an
appropriate person

**10**

Organise staff cover on a daily

**Person Specification**

**Qualifications & Experience**
- GCSE or equivalent in English and Maths.
- Good literacy and numeracy skills
- experience of administration and working in a similar environment
- Qualifications relating to Administration.
- SIMS Training.
- First Aid Training

**Knowledge & Understanding**
- Good working knowledge of MS Office, including Word, Excel, Publisher and Powerpoint.
- understanding of Safeguarding and Child Protection issues.

**Skills & Abilities**
- Good standard of ICT skills
- able to accurately input information onto databases
- able to organise, plan and complete tasks
- confident in working in a school environment, around children and young people
- high personal standards and able to provide a role model for students and staff
- seek support and advice when necessary
- willingness to develop own understanding through advice and training
- ability to think clearly in emergency situations

**Job Types**: Full-time, Permanent

**Salary**: £19,251.54-£19,602.22 per year

**Benefits**:

- Company pension
- Cycle to work scheme
- Gym membership
- On-site parking
- Sick pay

Schedule:

- Monday to Friday

COVID-19 considerations:
Yes

Ability to commute/relocate:

- Brighouse: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Administration: 1 year (preferred)

Work Location: One location

Application deadline: 14/03/2023


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