Staff Planning

7 months ago

Chelmsford, United Kingdom Chelmsford City Racecourse Full time

**JOB PURPOSE**

To support the payroll processes of the organisation to ensure the accurate and timely payment of employees. To work with the department heads to ensure that the correct staff resource is rostered and booked according to the business requirements within budget.

**KEY ACCOUNTABILITIES**

Assisting in the preparation and processing of payroll for employees

Maintaining and updating employee records including tax and other relevant information.

Verify timekeeping records and consult employees about any discrepancies

Record payroll data in software systems and cross-check it against timesheets and schedules

Answer staff queries regarding payroll and resolve any payroll errors

Prepare reports for upper management, finance department and auditors

Maintain confidentiality and security of employee and company payroll information

Manage the payroll mailbox

Work with the department heads to plan staff resources for all events and functions within budget

Ensure all rota’s are uploaded into the time and attendance system

Monitor staff clocking’s to ensure accuracy and action any system exceptions.

Communicating with staff on shift availability & confirming allocated shifts. Dealing with any cancellations to ensure sufficient shift cover

Other payroll and planning duties as directed by the Chief Operating Officer or the Management Accountant.

**QUALIFICATIONS**

Proven experience as a payroll assistant or related role

Strong excel skills.

Strong numerical aptitude and attention to detail

Ability to handle confidential information.

Understanding payroll practices and related tax and legal obligations.

Excellent communication skills, both verbal and written.

**KNOWLEDGE/SKILLS**

Highly motivated with the ability to multi-task and work independently.

Analytical mind with excellent communication and presentation skills.

Excellent attention to detail and quality of all work produced.

Solutions-focused with a “can do” attitude.

Team Player

**ESSENTIALS**

Able to work outside normal office hours as required, including evenings, weekends and public holidays

**TRAINING AND DEVELOPMENT**

Full training will be given to the post holder to help them fulfil their duties. Great Leighs Estates Limited is committed to promoting an environment of training, learning and continuous professional development for all employees. We recognise that this is essential to providing a high-quality service which meets the needs and expectations of our clients, stakeholders and staff alike.

**HEALTH AND SAFETY**

As an employee of Great Leighs Estates Limited, the post holder has a duty under the Health and Safety at Work Act 1974, to:
- Take reasonable care of the health and safety of themselves and all other persons who may be affected by their acts or omissions at work.

Co-operate with their employer to ensure compliance with Health and Safety legislation.

**DATA PROTECTION**

The post holder must always respect the confidentiality of information in line with the requirements of the Data Protection Act. This includes, if required to do so, obtain, process and/or use information held on a computer in a fair and lawful way, to hold data only for the specified registered purposes and to use or disclose data only to authorised persons or organisations as instructed.

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