Office Administrator

5 months ago

Ellesmere Port, United Kingdom HarbisonWalker International Full time

**Mission**

We have a fantastic opportunity in our Project Management team based in Ellesmere Port in the UK. As an Office Administrator, you play a crucial role in ensuring the smooth and efficient operation of our office environment. Your mission is to provide comprehensive administrative support across various departments, including Human Resources, Finance, and Project Management, while utilising your expertise in software tools such as ADP, SAP, and Excel to streamline processes and drive productivity.

**Responsibilities**

**Experience of Using SAP**:

- Utilise SAP software for tasks such as inventory management, procurement, and financial reporting.
- Generate SAP reports, extract data for analysis, and assist in system troubleshooting and updates.

**Answer Calls and Queries**:

- Provide information, assistance, and redirect enquiries as necessary.
- Maintain a professional and courteous demeanour in all communications.

**Timesheet Analysis**:

- Collect, review, and analyse timesheets for accuracy and completeness.
- Collaborate with employees to obtain timesheets on-time
- Generate reports on employee attendance, overtime, and leave balances.

**Strong Excel Skills**:

- Create and edit spreadsheets using advanced Excel functions to analyse data, create reports, and track key metrics.
- Develop templates and tools to streamline data entry and reporting processes.

**Produce and Edit Spreadsheets to a High Level**:

- Generate financial reports, budget forecasts, and expense analyses using Excel and other financial software tools.
- Verify data accuracy, resolve discrepancies, and ensure compliance with organizational standards.

**ADP Software**:

- Utilise ADP software for payroll processing, including entering new hires, updating employee information, and uploading data for weekly payroll processing.
- Serve as a point of contact for weekly ADP-related enquiries and troubleshooting.

**Human Resources Experience**:

- Coordinate employee hires by assisting with entering data onto the systems
- Maintain and update employee records, and HR databases.
- Assist in HR compliance tasks, such as updating policies and procedures manuals.

**Requirements**:

- Advanced skills in Business Administration, Human Resources, or related field preferred.
- Proven experience (6+ years) in office administration roles with a focus on Project Management, HR or Finance
- Proficiency in Microsoft Office Suite, especially Excel (advanced functions such as VLOOKUP, PivotTables, etc.).
- Experience with ADP software for payroll advantage, but not essential.
- Familiarity with SAP or similar ERP systems for data management and reporting.
- Strong organisational, communication, and problem-solving skills.
- Ability to multitask, prioritise tasks, and work independently or as part of a team.
- Attention to detail and accuracy in data entry and documentation.

**Contact**:Vicky Johnson

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