Events and Office Co-ordinator
6 months ago
Events and Office Co-ordinator
Department**:Residential**
Location**:Based at Trinity Court, Aberdeen**
Line Manager**:Accommodation Manager, Aberdeen**
Position**:Part-time**
Hours**:30 Hours per week**
Salary**:£11.35 p/h**
Job description
Our Residence Life programme is an essential part of building a positive student experience for our residents, aimed at facilitating opportunities to make friends and to support academic success and personal growth. The new position of an Events and Office Co-ordinator has been created to be an integral role in the creation and delivery of an excellent annual programme of activities and overall student experience throughout our accommodations.
The Residence Life Co-ordinator will be responsible for the creation of the Residence Life programme in conjunction with the Accommodation Manager and overseeing it’s organisation, facilitation and execution across the 5 accommodation buildings. Ensuring each event is well documented with feedback, photography and that the social media account is kept relevant and up to date.
We have a team of on-site student Resident Coordinators who work in shifts to assist with the events organisation and facilitation as well as acting as evening on-call wardens. You will support and work closely with them to delegate duties, host regular meetings and coordinate their rotas.
In addition to managing the Residence Life Programme, you will be responsible for assisting the Accommodation Manager with day to day administrative duties for the accommodation office. You will be liaising closely with the student-tenants, University partners and external contractors to filter and answer their queries.
Key Duties & Responsibilities
The duties for this role include but are not limited to:
- Delivering exceptional customer service.
- Responsible for the creation and execution of the Residence Life Programme across all 5 sites. Producing a variety of events throughout the year that are all inclusive and promote opportunities for students to socialise, learn new skills and achieve academic success.
- Recording event attendance and feedback to be used for reporting to the Accommodation Manager and Mezzino partners.
- Liaising with the Accommodation Manager to track and monitor the Residence Life Programme budget.
- Overseeing the social media channels and ensuring they are relevant and up to date with recent events.
- Ensuring a high standard of property presentation.
- Facilitate viewings of the accommodation for prospective students. Working together as the accommodation team to conduct sales and hit occupancy targets.
- Working collaboratively with the accommodation team to help the overall city team deliver its objectives, supporting colleagues, suggesting improvements and sharing best practice.
- Supporting the summer room turnaround, such as check in’s/out’s and flat inspections.
- Supporting the site team in providing the highest standards of safety, welfare and wellbeing for all residents.
- Offering help and guidance to residents, signposting to the relevant professional support services organised by the resident's Universities.
- Undertake any additional duties and tasks as requested by the Accommodation Manager.
Skills & Experience
- Excellent verbal and written communication skills, with a sociable attitude.
- Ability to prioritise workload and manage competing tasks.
- Customer service experience.
- Confidence and ability to handle disciplinary or welfare issues responsibly.
- Ability to work under pressure and use initiative.
- Honest & reliable.
- Ability to work well independently and as part of a team.
- Flexible approach to duties & hours.
- Positive and approachable attitude.
Desired experience in:
- Creating a Residence Life or similar programme of activity for students.
- Working with students and an understanding of their needs
- Working for a Student Accommodation or University.
Training
All members of the Accommodation Team receive a comprehensive training package to ensure they have the knowledge and confidence to perform their role and ensure the safety of students and site. This package will include:
- Site Induction
- Fire Safety
- First Aid
- Mental Health First Aid
- Handling Conflict
working hours
**Job Types**: Part-time, Permanent
**Salary**: £11.91 per hour
Expected hours: 30 per week
**Benefits**:
- Company pension
- On-site parking
- Private medical insurance
Schedule:
- 8 hour shift
Work Location: In person
-
Activities Co-Ordinator
4 weeks ago
Aberdeen, United Kingdom Blackwood Homes and Care Full timeActivities Co-Ordinator Raeden Court Aberdeen 20 Hours per week About the role We have an exciting opportunity for an Activities Co-Ordinator to work at our Raeden Court Care Home in Aberdeen. This new role is responsible for leading on the development of an activities programme for Blackwood’s customers and you’ll work closely with our care...
-
Office Interiors Co-ordinator
6 months ago
Aberdeen, United Kingdom Langstane Press Limited Full time**Delivering great service to our customers and meeting our core values relies on our people! Have you got what it takes to join our Team as an Office Interiors Co-ordinator?** - Responding to customer enquiries regarding office furniture sales - Dealing with showroom visitors - Working alongside Warehouse and Logistics to co-ordinate installation dates -...
-
Digital and Marketing Co-ordinator
5 months ago
Aberdeen, United Kingdom Thorpe Molloy McCulloch Recruitment Full time**Digital and Marketing Co-ordinator - VR/27988**: **Status**: Permanent **Location**: Aberdeen **Ref**: VR/27988 S **Rate**: Available Upon Request TMM are working on a new Digital Marketing Co-ordinator role based in the city centre. This is a key role within the Marketing Department and will be reporting into Chief Executive, you will be responsible...
-
Workshop Admin Co-ordinator
2 months ago
Aberdeen, United Kingdom CV-Library Full timeWorkshop Admin Co-ordinator This entry level position based within a workshop enviroment, offers an opportunity to gain hands on experince and developing key skills within admin assistance and coordination. Key responsibilites will include: * Document Management * Training Co-ordination * Compliling Work Packs * Liaise with Team * Support...
-
Workshop Admin Co-ordinator
3 weeks ago
Aberdeen, United Kingdom KBM Resourcing Full timeWorkshop Admin Co-ordinatorThis entry level position based within a workshop enviroment, offers an opportunity to gain hands on experince and developing key skills within admin assistance and coordination.Key responsibilites will include: * Document Management * Training Co-ordination * Compliling Work Packs * Liaise with Team * Support with Admin and...
-
Wedding Co-ordinator
5 months ago
Aberdeen, United Kingdom Maryculter House Full timeA great opportunity has arisen for a suitably qualified Wedding Co-ordinator to join our Events Team at Maryculter House, Aberdeen, located on the banks of the River Dee. You will be the main point of contact for all wedding bookings and be crucial to convert enquiry through to a signed contract. You should have a proven track record of working with your...
-
HR Co-ordinator
5 months ago
Aberdeen, United Kingdom John Codonas Pleasure Fairs Ltd Full time**We operate four different facets to the business**: The seasonal Amusement Park with Go Karts, Bumper Boats, Adventure Golf and many other attractions. Sunset Boulevard family entertainment centre which includes Ten Pin Bowling, Soft Play, Indoor Adventure Golf, Bars, Restaurants and Amusements Arcade. Our events department which designs, builds, and...
-
HR Co-ordinator
5 months ago
Aberdeen, United Kingdom John Codonas Pleasure Fairs Ltd Full time**We operate four different facets to the business**: The seasonal Amusement Park with Go Karts, Bumper Boats, Adventure Golf and many other attractions. Sunset Boulevard family entertainment centre which includes Ten Pin Bowling, Soft Play, Indoor Adventure Golf, Bars, Restaurants and Amusements Arcade. Our events department which designs, builds, and...
-
Health, Safety
5 months ago
Aberdeen, United Kingdom Gregory Full timeAt ARR Craib Transport Ltd, as a result of continued growth, we have a vacancy for a **Health, Safety & Environment Coordinator **based at our **Aberdeen **Depot. **The position of Health, Safety & Environment Co-ordinator involves**: - Foster strong relationships with and influence operational business areas. - Working with the Depot Managers and the...
-
IT Co-ordinator
6 months ago
Aberdeen, United Kingdom Maggies Full timeWe have an exciting opportunity for an IT Co-ordinator to join our team, based in our London (Hammersmith) office. The role will maximise Maggie’s efficiency and professionalism by ensuring the best use of information technology (IT) and communications systems. You will support the IT Manager to ensure the reliability and availability of IT services...
-
Project Co-ordinator
5 months ago
Aberdeen, United Kingdom V-TES Full time**Project Engineer** **Aberdeen - Office Based** **£25,000 - £35,000 Per Annum** **Full Time (Monday - Friday)** **About Cavitas**: Cavitas is expanding the deployments of the THOR downhole heater globally and requires a Project Engineer to assist with this. The Project Engineer would be responsible for technical and engineering aspects of their...
-
Sharepoint Co-ordinator
5 months ago
Aberdeen, United Kingdom Cammach Bryant Full timeOur client is looking for a Sharepoint Co-ordinator on a permanent, staff basis, located in Aberdeen. **ROLE** Contribute to the development of company Services SharePoint online environment and provide day-to-day maintenance and user support for SharePoint-based systems. **RESPONSIBILITIES** - Liaising with individual users and departments, on an ongoing...
-
Material & Yard Co-ordinator
5 months ago
Aberdeen, United Kingdom Cover Crew Ltd Full timeCover Crew Ltd are currently recruiting for a Material & Yard Co-ordinator for their Aberdeen based client. Duties: Responsible for all movements coming in and out of the yard. Including all safe loading and unloading of material. Controlling safe storage of all inventory on site and all movements in and out of the warehouse. Monitoring condition of all...
-
Marketing Co-ordinator/receptionist
6 months ago
Aberdeen, United Kingdom AGS Airports Full timeWe have an exciting opportunity at Aberdeen for a Marketing C0-ordinator/ Receptionist to join our Fire training team. The role will be based at Aberdeen Airport. This role is for 32 hours over 4 days with Friday being a Non working day. **What we can offer you**: - Competitive salary and benefits package - Participation in our annual bonus plan - 25 days...
-
Maintenance Co-ordinator
6 months ago
Aberdeen, United Kingdom Bluewater Energy Services Full timeLocation Aberdeen Hours Full Time The Operations Delivery Management department is looking for a Maintenance Co-ordinator. In this role, you will be responsible for supporting the delivery of maintenance and engineering work scopes and provide day-to-day coordination support to operating assets where and when required. About the job - Act as maintenance...
-
D&d Co-ordinator
6 months ago
Aberdeen, United Kingdom TAQA Full timeTAQA has a D&D Coordinator vacancy in the Aberdeen office. Role Duration - 12 month contract Why work for TAQA? TAQA is committed to helping its employees and contractors work more flexibly to suit both their own and the Company's needs. Compressed Working Week (CWW) TAQA offers onshore employees and contractors a Compressed Working Week (CWW) in order...
-
Occupational Health Co-ordinator
6 months ago
Aberdeen, United Kingdom Orion Full timeJob description Our client is currently recruiting for the position of Occupational Health Co-ordinator - Offshore Resources, based in Aberdeen. **Responsibilities**: - Develops and fosters a positive HSEQ culture throughout the company. - Participate in the review and updates of the Company Health Manual - Support the delivery of a new medical system for...
-
HR Co-ordinator
6 months ago
Aberdeen, United Kingdom Orion Full time**Job description**: Our client is currently recruiting for the position of HR Coordinator, based in Aberdeen. **Responsibilities**: - Input and update data in/maintain HR systems, ensuring accuracy and attention to detail. - Provide onshore payroll input to our payroll team. - Administration of employee benefit schemes in conjunction with our benefits...
-
Maintenance Co-ordinator
8 months ago
Aberdeen, United Kingdom Orion Full time**Job description**: Our client is currently recruiting for the position of Maintenance Co-ordinator, based in Aberdeen. **Responsibilities**: - Act as maintenance scheduling focal point between offshore and onshore / head office locations and custodian of maintenance planning process. - Monitoring and reporting of maintenance KPI's and planning attainment...
-
Crewing Co-ordinator
6 months ago
Aberdeen, United Kingdom Cammach Bryant Full timeOur client is looking for a Crewing Co-ordinator on a permanent, staff basis, located in Aberdeen. **RESPONSIBILITIES** - Ensure that all projects are manned with qualified, medically fit and experienced personnel. - Maintain Offshore Rota with key data, assignment history and future allocation of all personnel. - Develop and maintain positive relationships...