Administrative Assistant

4 months ago

Motherwell, United Kingdom Gatsby Band Full time

**About us**

Gatsby are considered one of the top bands in UK/Europe for private events. The entertainment/events industry is an exciting world and this job provides lots of exciting opportunities in a flexible, supportive environment. The company has the potential to continue to grow and, with that, would come more opportunities in this role.

Our work environment includes:

- Modern office setting
- Food provided
- Modern office setting
- Work-from-home days

**Responsibilities**:

- Provide administrative support to ensure efficient operation of the office
- A mixture of working from home and from the office (Motherwell).
- Make payments and reconcile invoices
- Book musicians and DJs for monthly residencies using Skedda.
- Input invoices and payments into Xero and maintain finance records.
- Liaise with accountant to keep on top of the spreadsheets for deposits, profit/loss etc.
- Respond to inquiries
- Manage and organize documents, files, and records
- Perform data entry and maintain accurate databases
- Assist in the preparation of reports, presentations, and correspondence
- Schedule and coordinate meetings, appointments, and travel arrangements
- Handle sensitive information in a confidential manner

**Skills**:

- Strong administrative and organizational skills
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Apple (Number, Pages).
- Knowledge of Xero is preferred
- Excellent typing speed and accuracy
- Attention to detail and ability to multitask effectively
- Strong written and verbal communication skills
- Ability to prioritize tasks and meet deadlines
- Familiarity with computerized systems for data entry

This is an excellent opportunity for someone who is looking for flexible, part-time work in an exciting industry. If you have the necessary skills and experience, we would love to hear from you.

**Job Type**: Part-time

**Salary**: £12.00 per hour

Expected hours: 15 - 25 per week

**Benefits**:

- Free parking
- On-site parking
- Work from home

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Customer service: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- English (required)

Licence/Certification:

- Driving Licence (preferred)

Ability to Commute:

- Motherwell (required)

Work Location: Hybrid remote in Motherwell

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