Ward Administrator

3 weeks ago

Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

We have a exciting opportunity to Join ward B3 as a band 3 ward administrator. B3 is a busy acute medicine admissions ward with over a 140 staff members. No 2 days are ever the same so if you enjoy a challenge and can multi task this could be the Job for you.

In addition to the brief list above you must familiarise yourself with the full job description and person specification attached to this advert prior to applying.

The post holder must exercise initiative to organise their own workload within the constraints of defined deadlines. The post holder must have the ability to interpret and communicate complex data.

We are looking for staff who are passionate about delivering the highest standards of care and put the patient at the centre at all times.

A key feature of our division is the positive culture we have developed which is based on valuing, trust, engagement and involvement of our staff. We consistently deliver high quality innovative services

**The main duties are but not restricted to the below**:
Updating Duty Rota/pay services of sickness, maternity, annual and special leave. To compile monthly figures for staff sickness, study etc as required by the Manager.

To assist the ward manager in ensuring rosters are performed to the specified timeline, ensuring the unit is adequately staffed within the agreed establishment figures. To ensure that the rosters are locked for submission to pay services, annual leave approved and shift amendments altered as required.

Creating and maintaining ALL staff files electronically and paper copies ensuring records are kept according to Trust policy.

To provide statistical information as requested by the Ward Manager relating to workforce and education activity.

To ensure new staff are booked on and aware of Trust induction training dates and ward induction programme

To organise and maintain the Ward Manager's office with regard to filing systems and provide evidence for quality audits and productivity data.

To maintain agency staff records and check NHSP records correspond with time sheets for authorisation of payment by the ward manager.

Assist the senior team in organising annual appraisals. Ensure relevant paperwork is available and records are maintained.

Ensure appointments, terminations and changes to contracts are dealt with in accordance with HR procedures, including regular liaison with HR and Pay Services to ensure that changes are implemented in a timely manner. Use judgement and initiative to prioritise workload.

To assist the Ward Manager in ensuring incidents on the DATIX system are investigated and closed and risk assessments are kept updated.

Assist the team in providing a welcoming environment for all patients and their families. Facilitate communication with all the care professionals, service departments and relevant parties, receiving and relaying messages and other information.

Complete requisition for provisions, stores and stationery.

Facilitate and maintain good collaboration between hospital, community, social services and other agencies.

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