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Gynaecology Ward Administrator

5 months ago

Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

Band 3

**Main area**
- Gynaecology

**Grade**
- Band 3

**Contract**
- Permanent

**Hours**
- Part time - 18.75 hours per week (with in core hours between 8am-4pm)

**Job ref**
- 164-5559850

**Site**
- Nottingham City Hospital

**Town**
- Nottingham

**Salary**
- £22,816 - £24,336 per annum pro rata

**Salary period**
- Yearly

**Closing**
- 24/08/2023 23:59

Job overview

Loxley is the Gynaecology Ward where gynae-oncology and elective gynae patients are admitted for inpatient stays.

we are seeking a part-time ward administrator. The post holder will provide a comprehensive and administrative service to ward team and both ward managers, to assist the smooth and effective performance of their duties and make a direct and positive contribution to the work of the team.

The post holder must exercise initiative to organise their own workload within the constraints of defined deadlines. Knowledge and experience of ward administration would be beneficial but not essential. A good standard of education and experience of Microsoft Office packages including a good knowledge of Word and Excel is essential.

You will need to provide comprehensive administrative service to the staff within the ward area, to assist in the day-to-day administration management of workforce and to provide personal assistant support for senior members of the team and ward managers.

Main duties of the job

We are looking to employ a motivated and conscientious ward administrator to join our friendly and dynamic multi professional team caring for women

You will have experience in administration in a health care setting. You will have the ability to prioritize and respond to planned and unplanned situations and assist in the smooth and efficient running of the unit.
- The post holder must exercise initiative to organize their own workload within the constraints of defined deadlines.

A key part of this role is commitment to working as part of a dedicated team by supporting the Gynaecology team to deliver the service safely and consistently across all Gynaecology inpatient areas.

This post will also support the ward manager and clinical education team specifically in the management and documentation of training.

You will have excellent communication and interpersonal skills and be able to work under pressure in what can be a fast paced environment.

If you are a committed and flexible team player who would like to develop your skills within this exciting specialty we would like to hear from you.

Working for our organisation

With over 17,000 staff, we are one of the biggest employers in the city with a central role in supporting the health and wellbeing of our local population. We play a leading role in research, education and innovation.

Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at NUH we will endeavour to turn your job into a career

Detailed job description and main responsibilities

The post holder will provide a comprehensive and administrative service to clinical members of the team, to assist the smooth and effective performance of their duties and make a direct and
positive contribution to the work of the team.

The post holder must exercise initiative to organise their
own workload within the constraints of defined deadlines.

Provide comprehensive administrative and secretarial service to the clinical staff within the ward area, to include monitoring quality and audit activity, data entry and the production of charts and graphs as required.

Assist in the day-to-day administration management of workforce planning and training activities, data entry and producing training reports.

Provide administrative support and timely workforce & education information related to the Gynaecology service as required by ward manager.

To provide personal assistant support for senior members of the team/ward manager

In addition to the below summary you need to familiarize yourself with full Job Description and Person Specification documents attached to this advert

Person specification

Role related

Essential criteria
- Previous adminstrative NHS experience
- ICT skills
- Relevent GCSE or equivalent grade

Desirable criteria
- Previously worked as ward adminstrator within NHS

Training & Qualifications

Essential criteria
- RSA III word-processing/text processing or equivalent Educated to GCSE level NVQ level 3 in administration or equivalent

Experience

Essential criteria
- Previous employment within NUH or an acute hospital setting
- Experience in using Microsoft Word, Outlook, Excel, Power Point
- Demonstrate understanding of patient/client confidentiality

Communication and Relationship skills

Essential criteria
- Must be able to clearly and accurately convey information verbally gathered from both verbal and d