Ward Administrator

1 month ago

Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

Band 3

**Main area**
- Healthcare of the older person
- **Grade**
- Band 3
- **Contract**
- Permanent
- **Hours**
- Part time - 18.75 hours per week
- **Job ref**
- 164-5273744**Site**
- Queens Medical Centre
- **Town**
- Nottingham
- **Salary**
- £22,816 - £24,336 pro rata
- **Salary period**
- Yearly
- **Closing**
- 31/05/2023 23:59Job overview

Ward B49 is a Healthcare of the older person ward based at QMC and we are seeking a part time enthusiastic Ward Administrator to work 18.75 hours per week.

The post holder will provide a comprehensive and administrative service to the Ward Manager to assist in the smooth and effective performance of their duties and make a direct and positive contribution to the work of the team.

A good standard of education and experience of Microsoft Office packages, including a good knowledge of Word and Excel is essential. You will need to provide comprehensive administrative services to the ward staff and assist in the day-to-day administration management of the workforce.

Main duties of the job

In addition to the below summary you need to familiarize yourself with full Job Description and Person Specification documents attached to this advert.

Ward B49 is looking to employ a motivated and conscientious Ward Administrator to join our friendly and dynamic multi professional team.

Previous experience of working in administration is essential. You will have the ability to prioritise and respond to planned and unplanned situations and assist in the smooth and efficient running of the ward, often dealing with various internal and external staffing teams and department along with sometimes working with outside agencies or companies.

The post holder must exercise initiative to organise their own workload within the constraints of defined deadlines.

Excellent communication and interpersonal skills are required and the ability to work under pressure in what can be a fast paced, exciting and emotionally charged environment.

If you are a committed and flexible team player who would like to develop your skills within this exciting specialty we would like to hear from you.

Working for our organisation

Healthcare of older persons ward caring for patients over the age of 75 who may require complex input from hospital and social services.

We pride ourselves on being a supportive team and always strive to do our absolute best for our patients and their families. We strive to always work as an efficient and quality service; and the ward administrator is an integral part of the team.

We have a management team that is both innovative and proactive in ensuring that high quality care is delivered to our patients. We are keen to encourage developments in line with Trust policy and working in new ways.

We recognise responsibility to ensure that staff are developed and stimulated within their environment in order to achieve vision and deliver care that reflects the values and behaviours of the team.

Detailed job description and main responsibilities

The post holder will provide a comprehensive and administrative service to senior members of Ward Management team.

Assist senior members of the team with implementing, maintain and sustaining lean thinking methodology to improve productivity
- Provide comprehensive administrative and secretarial service to the clinical staff within the ward area, to include monitoring quality and audit activity and the production a range of documents relating to staffing.

The post holder will support the day-to-day administration management of the workforce and education activities, data entry and producing training reports. To provide administrative support and timely workforce and education information related to the ward as required by Ward Manger, Deputy Mangers, and Nurse in Charge. To provide personal assistant support for senior members of the team/Ward Manager.

Please familiarise yourself with the full Job Description and Person Specification documents attached to this advert.

Person specification

Commitment to Trust Values

Essential criteria
- Must be able to demonstrate behaviours consistent with Trust Policy

Training, Qualifications & Experiance

Essential criteria
- Previous administrative experiance
- Experience of using Microsoft Word Processing / Text processing or equivalent (Level 3)
- A good level of standard education such as GCSE’s or equivalent grade
- NVQ level 3 in administration or equivalent
- Can complete letters, forms, reports and tables using computerised technology

Desirable criteria
- Previous experience of working in the NHS

Communication & Relationships

Essential criteria
- Must be able to clearly and accurately relay information

Desirable criteria
- Experience of working in a team

Analytical and Judgement Skills

Essential criteria
- Able to use judgement to make problem solving decisions

Desirable criteria
- Experience of date management and report writing
- _________________________________________

Bri

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