Personal Assistant

5 days ago

Warwick, United Kingdom CitySprint Full time

**Salary: £38,000 to £41,000**

**Location**:Hybrid role working from our Warwick site and home

**Benefits and perks**:

- An **impressive holiday allowance** that rises in line with your years of service.
- **Additional day off** for your birthday so you can celebrate in style.
- **Death in Service** allowance to ensure your loved ones are provided for in the event of tragedy.
- Spend those crucial moments with your new-born baby with our **enhanced Maternity and Paternity leave.**:

- **Complimentary day of annual leave** to cherish unmissable family moments - could be graduation, first day of school or moving home.
- Look after your wellbeing with access to a **health and wellness program.**:

- Make the most of **‘Medicash Perks at Work’ **- a tool for CitySprint colleagues to enjoy a variety of high-street discounts and rewards.
- Our** ride to work** scheme means you can keep fit while saving money - what’s not to like?
- Travel for cheaper with** **interest free** season ticket loans** (available after a years’ service).

The Personal Assistant to the CEO plays a critical role in supporting the CEO and facilitating the smooth operation of executive-level activities within the organization. This position requires exceptional organizational skills, discretion, professionalism, and the ability to handle a wide range of administrative and executive support tasks.

**Responsibilities**:

- **Calendar Management**: Manage the CEO's calendar efficiently, scheduling appointments, meetings, and travel arrangements, ensuring optimal use of time and prioritizing tasks effectively.
- **Meeting Support**: Coordinate and prepare materials for meetings, including agendas, presentations, and reports. Attend meetings with the CEO, take notes, and follow up on action items as necessary.
- **Travel Arrangements**: Arrange travel itineraries, accommodations, and transportation for the CEO and occasionally for other executives or team members, ensuring cost-effectiveness and adherence to company policies.
- **Information Management**: Maintain confidential files, documents, and records for the CEO, ensuring easy access and organization. Handle sensitive information with discretion and confidentiality.
- **Project Coordination**: Assist in coordinating special projects and initiatives as directed by the CEO, including research, data analysis, and coordination with other departments or external partners..
- **Relationship Management**: Build and maintain positive relationships with key stakeholders, including board members, investors, clients, and partners. Facilitate communication and interactions as needed.
- **Priority Management**: Help the CEO prioritize tasks and manage competing demands on their time, providing support and guidance to ensure deadlines are met and objectives are achieved.
- **Ad Hoc Support**: Provide additional support to the CEO as required, which may include personal errands, event planning, or other miscellaneous tasks.

**Qualifications**:

- Proven experience as an executive assistant or similar role.
- Excellent organizational and time management skills, with the ability to multitask and prioritize effectively in a fast-paced environment.
- Strong written and verbal communication skills, with exceptional attention to detail.
- Discretion and professionalism when handling confidential information.
- Adaptability and resourcefulness, with the ability to solve problems independently.
- A proactive and positive attitude, with a willingness to take on new challenges and responsibilities.

The Personal Assistant to the CEO plays a crucial role in ensuring the CEO's effectiveness and productivity, enabling them to focus on strategic priorities and leadership responsibilities. This position requires a high level of professionalism, discretion, and organizational skills, along with the ability to work autonomously and collaboratively in a dynamic and demanding environment.

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