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HR Systems and Payroll Assistant

3 months ago

Welwyn Garden City, United Kingdom Hertfordshire Catering Limited Full time

**Salary**

26,412 - 27,855

**Contractual hours**

37

**Basis**

Full Time

**Job category/type**

Head Office

**Date posted**

24/06/2024

**Job reference**

REQ000472

**JOB TITLE**:
**HR Systems & Payroll Assistant**

**GRADE**:
**H5**

**SALARY**:
**£26,412 - £27,855 per annum**

**HOURS**:
**37**

**CONTRACT**:
**Permanent**

**REPORTS TO**:
**HR Systems & Payroll Manager**

**DEPARTMENT**:
**HR Team**

**LOCATION**:
**Mundells, Welwyn Garden City**

**PURPOSE OF THE JOB**

To work in the HR Systems & Payroll Team within our in-house HR Team, to deliver the full range of end to end HR systems and payroll administration, working with the other HR Teams and Managers to ensure a smooth and efficient service.

**MAIN AREAS OF RESPONSIBILITY**
- To input payroll data under the direction of the HR Systems & Payroll Officer, to ensure accuracy of records and pay
- Provide help and support to team/ colleagues and employees on payroll deadlines, submission and completion of data and responding to their queries in timely and confidential manner, including working on the Payroll inbox
- To make system changes on our HR Information System, iTrent. This will include creation of new positions, changing reporting lines, running reports
- To work with our Payroll provider to ensure records are updated correctly and reference requests are completed
- Undertake other relevant tasks as requested on an ad hoc basis and cover in the absence of other members of the payroll team

**PERSON SPECIFICATION**
- Basic office administration experience gained through work
- Previous experience of working in payroll is desirable, working on the full end to end payroll process including knowledge of tax, national insurance, statutory payments and pensions
- Previous experience of using an HR & Payroll database
- Experience of working to deadlines
- Excellent standard of written and oral communication skills, with thorough and methodical attention to detail
- The ability to take ownership, work at pace and get things done
- Excellent interpersonal skills and a positive, approachable and courteous manner to give credibility and impact to customers at all levels
- Experience of successfully working as part of a team
- Demonstrates understanding of and ability to work confidentially
- Positive and self-motivated with ability to work alone and on own initiative
- Pro-active in owning issues through to resolution
- Excellent Excel knowledge, with ability to use other MS Office software packages competently
- Commitment to continual personal development
- Previous experience of using iTrent is desirable, but not essential

**EQUAL OPPORTUNITIES**

HCL is committed to openness and equality of opportunity in every activity, from the way we employ staff to the way we deliver services. It is a central responsibility of managers and employees of the company to ensure that every individual that we come into contact with is treated with dignity and respect. An HCL Employee Handbook will be given to all staff, and a full briefing on the contents of the policy is included in induction.

**DISCLOSURE AND BARRING SERVICE**

A basic disclosure will be sought through the Disclosure and Barring Service as part of HCL’s pre-employment checks. If you are invited to interview, you will receive more information.