Contracts Service Administrator

7 months ago


BradfordonAvon, United Kingdom Direct Response Employment Services Full time

We have an exciting opportunity for a contract service administrator.

The successful Contract Services Administrator will be a great team player with a collaborative approach to work, acting as the first point of contact for contracting calls and enquiries from our contractors and customers and liaising between the internal team and them. This requires a proactive go-getter, with great attention to detail and the ability to learn quickly.

**Role Purpose**

As a contract services administrator you will be an important member of the contract services administration team, you will work alongside other administrators to support the department with all day-to-day administration duties.
- You will liaise with contractors and customers and be responsible for booking jobs into the contracting schedule.
- You will be solutions orientated and always looking to solve problems efficiently, adapting your interpersonal style to suit different people and situations.

**Competencies, Skills and Knowledge**

Highly organised and efficient
- Customer care focused, with an understanding of what great customer service looks like
- Clear and concise communication skills, both verbal and written
- Strong teamwork and interpersonal skills
- Good level of IT skills - strong knowledge and understanding of Microsoft packages
- Previous experience of working with Epicor E10 or similar ERP software would be an advantage but not essential

It’s helpful but not necessary to have previous experience working in a production/manufacturing business

**Key Duties/Responsibilities**

Assist in the day-to-day coordination of bookings, informing relevant staff and departments of staff allocation

Assist contracting services administrators with the quoting, invoicing and pricing prior to works being carried out

Communicate copies of pre-works procedures to customers e.g. Risk Assessments & Method Statements

Maintain and keep up to date contracting job spreadsheets

Maintain and keep up to date records of services provided along with job records for customers

Liaise with new customers to set up accounts prior to works being carried out and to chase payment upfront where required

Support other department administrators by recording incoming purchase orders and chase up any overdue post work PO requests

Complete and return sub-contract questionnaires to potential clients when required

Assist the Contracting Services Manager by collating contactors timesheets to assist accounts with monthly processing in payroll

Ensure any team absences are correctly recorded and communicated to the HR department

Collate and maintain monthly data from all contractors and ensure their equipment is recorded and kept up to date

Maintain and keep up to date our contractors Health, Safety, Quality and Environment Folders

Record PQ75 Audit non-conformances and follow up with corrective actions to the Contracting Services Manager and contractors

Assist in coordinating team stand down days and training events

Answer and direct calls, taking messages and ensure prompt responses

Welcome and direct any visitors when needed

Filling of documents/audits

**Job Types**: Full-time, Permanent

**Salary**: £22,000.00-£24,000.00 per year

**Benefits**:

- Company pension

Schedule:

- Monday to Friday

Work Location: In person



  • Bradford-on-Avon, United Kingdom Steve Vick International Full time

    This is a fantastic opportunity to join a growing and exciting family business with an excellent reputation in their field. Steve Vick International (SVI) is dedicated to delivering cost-saving solutions for damaged, redundant, or outdated pipework. Since its foundation in 1981, SVI has been at the forefront in developing products and techniques for the...

  • Contract Administrator

    7 months ago


    Bradford, United Kingdom Meller Flow Trans Limited Full time

    **Company Description** Meller Flow Trans is a proactive company based in Bradford, West Yorkshire. We specialise in the supply, installation and maintenance of engineered product transfer solutions for the road transport industry. From liquid handling cargo pumps to high volume powder blowers, from simple hydraulics to specialist cryogenic metering...


  • Bradford-on-Avon, United Kingdom Dstl Full time

    LocationDstl Porton Down, Salisbury, Wilts, SP4 0JQ or Dstl Portsdown West, Fareham, PO17 6AD About the jobJob SummaryAn exciting opportunity for a Senior Service Compliance Manager has arisen within Dstl Digital - could you be our new team member?Are you a Service Delivery Contracts Manager committed to delivering a high-quality service?If so, Dstl Digital...

  • Case Administrator

    2 weeks ago


    Bradford, United Kingdom HM Prison & Probation Service Full time

    **Details**: **Reference number**: - 256000**Salary**: - £19,087 - £23,182**Job grade**: - Other- NPS Pay Band 2 National**Contract type**: - Permanent**Type of role**: - Administration / Corporate Support**Working pattern**: - Full-time**Number of jobs available**: - 1Contents Location About the job **Benefits**: Things you need to...

  • Case Administrator

    7 days ago


    Bradford, United Kingdom HM Prison & Probation Service Full time

    **Details**: **Reference number**: - 239322**Salary**: - £18,713 - £22,507**Grade**: - Other- NPS Pay Band 2 National**Contract type**: - Permanent**Type of role**: - Administration / Corporate Support**Working pattern**: - Full-time**Number of posts**: - 11Contents Location About the job **Benefits**: Things you need to know Location - This...


  • Bradford, United Kingdom HM Prison & Probation Service Full time

    **Details**: **Reference number**: 191820 **Salary**: £18,713 - £22,507 **Grade**: Other NPS Pay Band 2 National **Contract type**: Permanent **Type of role**: Administration / Corporate Support **Working pattern**: Full-time **Number of posts**: 1 ***: Location This position is based at NPS CITY COURTS BRADFORD, BD1 1LA About the...


  • Stoke-on-Trent, United Kingdom Carrington West Full time

    Contracts AdministratorLocation: Stoke Rate: £30.15 Contract Length: 1 YearAre you ready to make a difference in education and community development? Join Stoke's Place, Growth and Prosperity Directorate as a Contracts Administrator, supporting school premises and PFI contract management. This is a fantastic opportunity to contribute to high-quality service...


  • Bradford, United Kingdom HM Prison & Probation Service Full time

    **Details**: **Reference number**: - 266021**Salary**: - £19,087 - £23,182**Job grade**: - Other- NPS Pay Band 2 National**Contract type**: - Permanent**Type of role**: - Administration / Corporate Support**Working pattern**: - Full-time**Number of jobs available**: - 1Contents Location About the job **Benefits**: Things you need to...


  • Bradford, United Kingdom Kings Security Full time

    **Key Purpose of the job**: Delivery of excellent customer service both internally and externally to our customers. By ensuring that all administration tasks related to key customer are completed within the set timeframes with a high level of accuracy in the most efficient way. Supporting and working collectively with other colleagues and management to do...


  • Bradford, United Kingdom Service Care Solutions Full time

    Job Title: Facilities Administrator Hours: 37.5 Hours Per Week Salary: £12.83 P/H PAYE (Inclusive of Holiday Pay) | £14.24 P/H LTD Umbrella Type: Temporary Ongoing (3 Months) Location: Bradford, BD1 Start Date: ASAP Work Pattern: Monday - Friday | 09:00am - 17:00pmAre you an organized and proactive individual with a passion for creating efficient and...


  • Bradford, United Kingdom Cygnet Full time

    We are looking for an organised **Administrator** with a passion for making a difference to others. You’ll be working full time **40 **hours per week at **Longfield House**, helping ensure the safe and smooth running of services for the people in our care. **Please be aware that this is a 9 month contract** Located in the friendly village of Clayton in...


  • Newark-on-Trent, United Kingdom Newgate (Newark) Full time

    Since being established in 1984, Newgate (Newark) has grown to become the UK’s market leading gate and barrier company and has cemented a legacy that is synonymous with quality, reliability and service. The Newgate ethos has always been to put the client first. Engaging with our clients and using our wealth of employee experience and expertise to deliver...


  • Stourport-on-Severn, United Kingdom Constant Recruitment Ltd Full time

    Contracts Administrator (12-Month Maternity Cover)Location: Kidderminster, Hybrid: 2 days remote after trainingSalary: £24,000 - £24,500 per annum Hours: * Monday to Thursday: 8:45 AM - 5:30 PM * Friday: 8:45 AM - 5:00 PM (early finish!)Are you? * Known for your keen attention to detail and ability to spot discrepancies? * Confident in questioning...


  • Stoke-on-Trent, United Kingdom Equans Full time

    **Requisition ID**: EQU00001659**Domain**: Support Services/Customer Services and Administration**Job type**: Permanent**Schedule**: Full-time**EQUANS are recruiting for a Contract Administrator to be based in Stoke-on-Trent, ST4 4DB. This is a permanent full-time role working 40 hours per week. On offer is a competitive salary and benefits package.**: As...

  • Case Administrator

    5 days ago


    Bradford, United Kingdom HM Prison & Probation Service Full time

    **Details**: **Reference number**: - 274100**Salary**: - £19,087 - £23,182**Job grade**: - Other- NPS Pay Band 2 National**Contract type**: - Permanent**Type of role**: - Administration / Corporate Support**Working pattern**: - Full-time, Part-time**Number of jobs available**: - 10Contents Location About the job **Benefits**: Things you need to...

  • Service Administrator

    2 weeks ago


    Bradford, United Kingdom Taskmaster Resources LTD Full time

    **Job Purpose** The Administrator role will provide an efficient, effective and high quality administrative support to health and social care professionals and service users/patients within a community based or district wide team. Service Administrator roles support Medics and/or Clinical Teams Service Manager Administrator roles support senior...

  • Case Administrator

    2 weeks ago


    Bradford, United Kingdom HM Prison & Probation Service Full time

    **Details**: **Reference number**: - 244113**Salary**: - £19,087 - £23,182**Grade**: - Other- NPS Pay Band 2 National**Contract type**: - Permanent**Type of role**: - Administration / Corporate Support**Working pattern**: - Flexible working, Full-time**Number of posts**: - 1Contents Location About the job **Benefits**: Things you need to...


  • Bradford, United Kingdom HM Courts and Tribunals Service Full time

    **Details**: **Reference number**: - 280294**Salary**: - £21,775**Job grade**: - Administrative Officer- AO**Contract type**: - Fixed Term**Length of employment**: - For a period of up to 12 months**Type of role**: - Operational Delivery**Working pattern**: - Flexible working, Full-time, Job share, Part-time**Number of jobs available**: -...


  • St. Leonards-on-Sea, United Kingdom COSMOPOLITAN RECRUITMENT Full time

    Contracts Administrator Salary £23,000 Location Hastings Full time Our client is a Soft Landscaping Specialist Contractor, and one of the foremost providers of soft landscaping services across London and the Southeast. They work with public sector contracts, creating beautifully landscaped environments. Services for sectorsinclude Commercial,...


  • Bradford-on-Avon, United Kingdom FUNdays Club Ltd. Full time

    **Receptionist / Administrator** - FUNdays Club is about more than providing childcare. Our service is a guilt-free way for parents to spend time away from their children while providing them with new, memorable, and creative experiences._ We are looking for a bright and friendly person to join our team and help support parents through our Welcome Desk. Our...