Contracting Services Administrator

4 months ago


BradfordonAvon, United Kingdom Steve Vick International Full time

This is a fantastic opportunity to join a growing and exciting family business with an excellent reputation in their field.

Steve Vick International (SVI) is dedicated to delivering cost-saving solutions for damaged, redundant, or outdated pipework. Since its foundation in 1981, SVI has been at the forefront in developing products and techniques for the repair, renovation and decommissioning of pipes. Predominantly our work has been in the gas industry but increasingly we are undertaking projects in the water and nuclear sectors.

Our Contracting Services teams provide on-site solutions to a wide variety of pipe renewal problems. Whilst the majority of our work involves the flow stopping and abandonment of gas mains and services, we also work in the water and civil engineering sectors, sealing off pipes, ducts and unwanted voids. Representing approximately one fifth of SVI as a business, our teams are based in Newcastle, London, West Midlands, Leigh and our HQ in Bradford on Avon, allowing us to offer UK coverage.

The successful Contract Services Administrator will be a great team player with a collaborative approach to work. This requires a proactive person with great attention to detail and the ability to learn quickly.

**Role Purpose**

This role is required to support the growing needs of the contracting services department in all administration duties and office services. The department is the face of Steve Vick International and prides itself on delivering a professional and reliable service to all its customers.

This growing department has an excellent reputation within the gas industry and as it grows into new sectors of the utility and civil industries, it has to support the department to continue to deliver a high quality service to all its customers.

**Success Factors**

Success in the role would be viewed as the delivery of both a reliable and prompt service in response to all our customer’s needs.

You will be tasked with improving the efficiency of our invoicing processes in line with our customers’ growing needs.

Attention to detail will be required when reviewing the work carried out by our team to spot any errors or discrepancies prior to invoicing.

You will be responsible for contacting our customers in respect of all invoicing matters and seeking direct feedback on our service.

**Competencies, Skills and Knowledge**

Attention to detail

Solid numeracy skills

Experienced and professional telephone manner

Strong written and verbal communication skills

Intermediate IT skills across Microsoft Office, including Outlook, Word and Excel

Experience with IScala or similar ERP software

**Key Duties/Responsibilities**

Prepare job sheets for invoicing, ensuring all relevant information is captured such as project number, full address and contact details including telephone numbers

Working from initial quotations, price job sheets to include all materials used for the job and flag any additional materials/job changes not captured on the original quotation by liaising with the Department Manager, Business Development Manager and Administrators

Assist the department with pricing and quotations prior to work being undertaken

When necessary, request instructions prior to site attendance

Generate order confirmations and contact customers to obtain purchase order numbers

Maintain accurate invoice filing system and ensure the master job sheet spreadsheet is up to date before archiving pink job sheets

Record all invoices on daily invoicing figures spreadsheet and ensure they are closed at end of the month

Process DRC invoices

Update and maintain monthly figures spreadsheet, tracking data against set targets

Prior to work being carried out, assist in obtaining WRF/PWO

Submit NGN/Cadent invoices through SAP ARIBA, liaise with customers/procurement team to raise PO numbers, adjust values, approve service entry sheets and troubleshoot any system issues

Maintain call off PO Cadent spreadsheet for inhouse connection works, ensuring value is increased when spent

Maintain call off PO spreadsheets for Cadent CMO workstreams and request new PO numbers when value spent

Submit invoices to relevant workstreams to obtain valuations prior to submission of final invoices

Update and maintain various internal departmental spreadsheets

Regularly chase outstanding order confirmations and investigate completed work which requires additional information to enable PO numbers for invoicing. Liaise with the customer’s procurement department to check the status of order numbers

**Terms**
- Part-time, with potential to lead to full-time hours
- Part-time hours ideally worked across Monday to Friday
- Can be flexible but a minimum of 3 days per week

**Job Type**: Part-time
Part-time hours: 22.5 per week

**Salary**: £22,000.00-£24,000.00 per year

**Benefits**:

- Company pension

Schedule:

- Monday to Friday

Work Location: In person

Reference ID: CSA - PT



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