Administrative Assistant

2 weeks ago

Telford, United Kingdom Maninplace Estate Ltd Full time

Job Advert

Maninplace is a busy and growing organisation providing accommodation and support services to vulnerable adults who are rough living or homeless in the Telford and Wrekin area.

As the “Administrative Assistant” your key tasks will be to provide administration support to the Chief Executive, Board of Directors, and the HR Lead, assisting with meeting business targets, contractual obligations, and the wider operation of Maninplace.

You will provide support to the receptionist when they are annual leave or absent, acting as the first point of contact to the business for incoming callers and onsite visitors.

An outgoing, positive, and organised nature will be key to the success of this role.**Hours**
**of work**20 hours per week.
-Working hours will be between 10:00 - 14:00
-Flexibility and availability to work additional hours to cover periods of sickness and annual leave will be required.

**Salary**£11.22 per hour. Pay is annualised, therefore you will receive 12 equal monthly payments.
-20 days statutory annual leave entitlement.
-8 days statutory bank holidays
-1 leave day (MBE recognition award) after 1 year of service.
-Access to the work-based pension scheme with company contributions added after successful 3-month probationary period.
-Mileage allowance of 45p per mile for in work travel.
-Access to wellbeing and trauma services.
-Organisation rebate for signing up to DBS update service.
-Immediate start available.

**Qualification**
**& experience**

Have a minimum of five GCSEs (A to C) / have a business-related BTEC, HND or degree. Or an NVQ in business and administration (Levels 3 / 4.).ECDL or equivalent computing qualification or proven experience using Microsoft Office software, working knowledge of using office equipment, i.e. printers, laminators, shredders, experience of implementing and managing filing systems, responding effectively to telephone enquiries and assisting business visitors. Excellent written and verbal communication skills.**Responsible to**

Executive Director/Company Secretary**Location**
**of work**

Working from our Head Office located on Stafford Park, Telford.**Job Summary**

As an Administrative Assistant you will be assisting the Chief Executive, Board of Directors and the HR Lead with their daily administrative needs, supporting the Board in its delivery of strategic planning and business operations, consolidation and digitisation of business files and folders, and report creation and publication.

**Duties & responsibilities**

Daily activities.
- Assist with general administrative duties, including filing, (digital and hard-copy documents), shredding confidential information, etc.
- Assisting with the arranging of business meetings and appointments in conjunction with the Chief Executive and Board of Directors.
- Liaison with external organisations and stakeholders.
- Keeping accurate, conciliated, and digitised up to date records as requested.
- Conduct research in relation to ongoing work carried out by the Chief Executive and Board of Directors.
- Compile and draft reports from data provided by the Chief Executive and or Board of Directors.
- Compiling and typing up meeting agendas and minutes.
- Welcoming business visitors to the central administrative office, ensuring security and confidentiality is maintained.

Abilities required
- You will be a great organiser, be excellent at managing your time and workload, use your initiative to achieve targets set and be able to think and plan at short notice.
- Have multi-tasking skills.
- Be able to ensure excellent administration procedures are maintained.
- Be Computer literate able to efficiently operate the use of apps such as Microsoft Excel, Word and PowerPoint.
- Have effective verbal and written communication skills; and be of a positive disposition with people at all levels.
- Be able to work effectively as part of a team and alone.
- Have some experience of working within the homeless, social care and housing sector.
- Have experience of working within an office environment.
- Understand the rudiments of business finance.
- Be accurate in your reporting skills, both written and verbal.
- Being flexible and able to alter working hours to assist with covering periods of annual leave or short-notice absences

**Person specifications**

Skills & ExperienceEssentialDesirableRelevant experience or ability of providing administrative support.XHave a proven understanding of the Data Protection Act and- how it impacts office administration.XExperience of providing services to the homeless sector.XRelevant experience of dealing with challenging or difficult phone calls.XHave an ability to approach things with a positive outlook, find solutions, not to emphasis negatives.XHave polished and effective communications skills, both verbal and written.XCar owner and driver with clean license or independent means of travel to external meetings.XDemonstrate a clear understanding of the issues facing

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