Executive Assistant to Deputy Group Director

5 months ago


Waterloo, United Kingdom Carlton Recruitment Full time

**Executive Assistant to Deputy Group Director - 6-month maternity cover**

**Full Time Contract**

**6-month fixed term contract (maternity cover)**

**Benefits**:

- ** Annual leave**:

- ** Pension Scheme**:

- ** Life Assurance**:

- ** Company Sick Pay**:

- ** Flexible working**:

- ** Staff Socials and Inset Days**:

- ** Training & Development**:

- ** Staff Discounts**:

- ** Wellbeing support**:

- ** Nursery Discount**

As Executive Assistant will ensure that the Deputy Group Director is prepared to and focused on priorities and can deliver their strategic objectives.
Our client is seeking an experienced EA with sharp instincts, passionate, willing to roll up their sleeves and get involved. You will need to be highly organised and meticulous, able to handle managing multiple tasks and demands.

**Key Responsibilities Executive Assistant**:

- Deliver comprehensive and smooth administrative support to the Deputy Group Director, this includes effective inbox and diary management, travel arrangements, meetings, making decisions about priorities and schedules, administrative systems and filing management
- Undertake research and compile information, and conduct correspondence across a wide range of issues
- Handle of workflow and deadline monitoring systems in relation to the Deputy Group Director and Divisional Heads
- Handling leadership team meetings and away days, including scheduling and diarising meetings, drafting agendas, preparing and circulating papers, taking minutes as required, chasing actions and managing all logístical arrangements
- Organising meeting, including agreeing agendas, preparing and circulating papers, taking minutes as required, chasing actions and managing all logístical arrangements
- Help, when necessary, with coordinating Boards and Leadership team to ensure seamless running of Board meetings, guaranteeing timely production of approved agenda and preparation of relevant papers
- Assist with co-ordinating induction programmes for new Board members.
- Manage events on behalf of the Group Directors Office

**Key Requirements**:

- Experience of working as a proactive EA/PA to an Executive Director
- Wide experience in co-ordinating internal and external meetings, with the capability to manage last minute change
- A good English language and a proven record of accurate minute-taking
- Excellent administration, office and IT skills including Word, PowerPoint, Outlook and Excel
- Ability to research, analyse and summarise information
- Highly organised with the ability to work under own initiative
- Team player with excellent interpersonal skills and the ability to lead
- Can prioritise workloads, work to deadlines, and work under pressure
- Flexibility and adaptability
- Ability to maintain strict confidentiality at all times


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