Creative Administrator

6 months ago


London, United Kingdom Gordon Yates Full time

Part time Creative Administrator needed ASAP in London. This is an ongoing temp role paying £17 per hour.

This role requires you to work 2 days a week, one MUST be a Friday, the other day can be chosen to your convenience (must be a weekday). Both days are based in the office in London. Hours are 9-5 with an hour for lunch.

**About the role**
We are looking for an administrator, with experience of working with senior managers and team members, with excellent communication and project coordination skills to fill a part time role.

This role would suit a graduate with 12 - 18 months’ prior office experience who is looking to get exposure working within a busy creative studio. A background in the arts is preferred but not essential.

**Duties will include, but not be limited to**:

- Organising regular team meetings/booking rooms, sending confirmation of meetings using Outlook
- Creating Purchase Orders and processing invoices, keeping confidential spreadsheets up-dated with fees and running totals in a report for budget tracking, liaising with the accounts team to set up new suppliers and trouble shoot missed payments
- Raising compliance docs and sourcing payment details to add new suppliers
- Managing in-house corporate design projects, liaise with departments, brief into design team and set up project working groups
- Write and update work process guidelines
- Ordering and maintaining stationery and materials
- Ad hoc research tasks

**Person Specification**
- Proficient use of MS Office packages including PowerPoint, Word, Excel, and Outlook
- Capability to manage own projects and workload
- Highly organised and able to manage many different tasks simultaneously
- Enthusiastic, flexible to changing needs, resilient and able to remain calm under pressure
- Good oral and written communication skills
- A keen eye for detail and accuracy
- Logical and able to understand data
- Able to demonstrate initiative, motivation and effective team working skills



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