Executive Assistant
2 weeks ago
**Objectives/Key Tasks**:
To provide project-specific administrative support to the Director in an accurate, timely and professional manner, including:
- Planning and co-ordinating multiple projects, to ensure milestones are met to an excellent standard
- Conducting research, assembling and analysing data to prepare reports and documents
- Preparing and editing written correspondence, communications, presentations, publicity etc
- Managing booking and registration processes
- Managing and updating various databases on a regular basis
- Onsite event support; helping set up and run events as well as providing delegate support
- Managing and maintaining schedules, appointments and travel arrangements
- Arranging and coordinating meetings, including minute taking
- Reviewing operating practices and implementing improvements where necessary
- Processing expenses and maintaining project budgets in liaison with the Finance Manager
- Providing administrative support to the Director and all projects and events undertaken by NJC
- Website management (where applicable) and any other duties as required
**Person Specification**
**Essential**
**Education & Experience**
- Proficient computer skills and high competency levels with MS Office Suite
- Experience in customer service and administration
- Experience in a professional environment
- Experience in event and project management, with a high level of attention to detail
- Knowledge of standard office administrative practices and procedures
- Minimum of 2 years’ experience in PA support
- Experience in event/project management (Desirable)
- Degree level education and/or relevant training
**Skills & Abilities**
- Professional in appearance and manner
- Articulate, professional and able to communicate at all levels
- Able to organise and prioritise workload
- Able to juggle multiple client demands at any given time
- Able to work in a high-pressure environment
- Confident communicator (both written & verbal)
- Able to demonstrate initiative, excellent organisational skills, within a demanding and ever-changing environment
- Demonstrate flexibility and adaptability
- Highly self-motivated, focused and comfortable with independent working
- Trustworthy and reliable
- High level of attention to detail
- An excellent standard of numerical ability
- Able to work within a dispersed (often remote) team
**Attributes/Other**
- An understanding of the church scene as clients are Christian organisations.
- Willingness to be flexible in their working hours, including occasional travel and overnight stays.
**Job Types**: Full-time, Part-time, Permanent
**Salary**: £25,000.00-£27,000.00 per year
Expected hours: No less than 20 per week
**Benefits**:
- Company pension
- Flexitime
- On-site parking
Schedule:
- Monday to Friday
**Education**:
- A-Level or equivalent (required)
**Experience**:
- administration: 2 years (required)
**Language**:
- English (required)
Ability to Commute:
- Eastbourne (required)
Ability to Relocate:
- Eastbourne: Relocate before starting work (required)
Work Location: Hybrid remote in Eastbourne
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