Facilities Administrator

7 months ago

Peterborough, United Kingdom Buckles Solicitors Full time

**Come and join our team.**:
**About Buckles**:
With over 200 years of experience, Buckles Solicitors LLP is an award-winning firm, that provides world-class client experience and services on a comprehensive range of legal services to both businesses and individuals in the UK and internationally.

Delivering effective and cost-efficient legal solutions from our offices based in Bristol, Cambridge, London, Nottingham, Peterborough, Solihull, Stamford, Swindon, Paris and Milan.

We recognise that all this is possible due to our team of highly dedicated, enthusiastic professionals across our locations. We pride ourselves on providing a positive work environment where independent thinking and new ideas are actively encouraged and where every member of the team genuinely can make a difference.

Buckles carries the LawNet Mark of Excellence and is Investor in People Gold accredited.

We are recruiting for an experienced Facilities Administrator to join us on a full-time permanent contract. This role will be based in Peterborough and there may be travel to other Buckles office within the UK.

**The role purpose**:
You will be working closely with the Facilities Manager to support them with all administrative elements for the facilities team.

**Responsibilities**:
Working under close supervision and direction of the Facilities Manager and supporting with all aspect of the Facilities team including but not limited to:

- Maintaining, and updating all documentation related to facility management processes and procedures.
- Assisting with day-to-day operations of facility services, including maintenance, security, and housekeeping.
- Maintaining relationships for facility-related services, ensuring quality and cost-effectiveness.
- Conducting regular inspections to assess facility conditions and address any maintenance or repair issues promptly.
- Responding to employee inquiries and concerns related to facility services in a timely and professional manner via in house systems.
- Front of house cover on an ad hoc basis to ensure sufficient front of house presence is available at all times.
- Communicating with internal employees and external stakeholders and key contacts on a regular basis, always delivering a professional level of communication.

**Skills / Experience**:

- Previous experience in facilities administration.
- Strong organisational and multitasking abilities.
- Excellent communication and interpersonal skills, both verbally and in writing.
- Focus on delivering high-quality services.
- Proactive approach to identifying and addressing office related issues.
- Team player with the ability to work collaboratively across departments would be desirable. Knowledge of health and safety regulations would be desirable.

**Personal attributes**:

- Ability to work on own initiative and make confident decisions in your role
- Excellent communication skills, both verbally and in writing
- Able to deal with confident and sensitive matters and comply with GDPR policies.
- Be approachable and build rapport with colleagues and external stakeholders
- Have a ‘can-do’ positive attitude
- Able to work collaboratively across multiple teams and departments

**Reward and development**:
Buckles recognise the success of every employee; working with you to ensure you have what you need to maximise your potential and develop your career.

Alongside a host of development, professionally and personally, we offer some fantastic benefits, which include (but not limited to):

- 25 days annual leave + all UK Bank Holiday and your birthday off (or closest working day to your birthday)
- Vouchers for big life events, from marriage to children (grandparents included)
- High street discounts
- On spot reward vouchers - internal recognition
- A wide range of health and well-being offerings
- Private healthcare options for you and your family
- Healthcare cash back plans for you and your family
- Enhanced pension
- Ability to buy additional holiday
- Cycle to work scheme
- Life Insurance - 4 x your annual salary

**To apply**:
Please submit a CV what skills and experience you have that is suitable for this role.

We are an equal opportunity and disability-inclusive employer and value diversity across the firm. We do not discriminate based on age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, sexual orientation or parental or caring status.
- Department- Facilities- Locations- Peterborough**About Buckles Solicitors**:
With over 200 years of experience, Buckles Solicitors LLP is an award-winning firm, that provides world-class client experience and services on a comprehensive range of legal services to both businesses and individuals in the UK and internationally.

We do not work with agencies outside of our agreed PSL.

Work experience and work placements schemes are not something we are able to offer at Buckles Solicitors LLP.

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