Part-time / Job Share Executive Assistant - 12

2 months ago


West Drayton, United Kingdom General Electric Full time

**Job Description Summary**: Executive Assistant to VP Sales - Europe & Africa

Part-time/Job Share: Monday - Wednesday | 22.5hrs

**Role Description**:
We are looking for a part-time Executive Assistant to work alongside the current Executive Assistant in a job-share. In this role you will perform a variety of administrative tasks, supporting our company’s senior-level managers.

Responsibilities include managing calendars, making travel arrangements and preparing expense reports. The applicant should be well-organized, have great time management skills and be able to act without guidance.

Ultimately, you will contribute to the efficiency of the business by providing personalised and timely support to the executive team.

**Main Responsibilities**:

- Act as the point of contact among executives, employees and customers
- Manage executives’ calendars and set up meetings
- Make travel and accommodation arrangements, including visa and testing requirements
- Manage and submit travel and living expenses
- Communicate with your job-share for seamless transitions each week
- Be a point of contact for the site and work with the wider team for on-site requirements (such as couriers)
- Work on internal and external events

***Experience**:

- Previous experience working as an Executive Assistant, Personal Assistant or similar
- Proficient in the use of Outlook, Word, PowerPoint and Excel
- Experience with SSS, SAP Concur and the Box would be advantageous
- Previous experience at a GE business would be advantageous

***Key Attributes**:

- Organisational and time management skills
- Strong verbal and written communications skills
- Interpersonal skills essential; part of a job-share
- Discretion and confidentiality
- Detail orientated
- Ability to multitask and prioritise
- Ability to work independently and solve problems
- Team player with a hands-on approach

***Flexible Working**:
GE supports and encourages flexible working arrangements, where possible, and recognises the benefits to employees of having a positive work-life balance.

**Total Reward**:
At GE Aerospace we understand the importance of Total Reward. Our flexible benefits plan, called FlexChoice, gives you freedom, choice and flexibility in the way you receive your benefits, as well as giving you the opportunity to make savings where possible.

As a new joiner to GE we are pleased to be able to offer you the following as default in your benefit fund, which you then can tailor to meet your individual needs;
- Non-contributory Pension
- Performance related bonus
- Life Assurance
- Group income protection
- Private medical cover
- Holiday Hourly equivalent of 26 days, with flexible option to buy or sell

***Security Clearance**:
Baseline Personnel Security Standard (BPSS) clearance is required and must be maintained for this role. Please note that in the event that BPSS clearance cannot be obtained, you may not be eligible for the role and/or any offer of employment may be withdrawn on grounds of national security. Please see the link below for further details regarding the requirements for BPSS clearance: BPSS

**Right to Work**:
LI-SM1

**Additional Information**:
**Relocation Assistance Provided**:No


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