Apprentice Administration Assistants

4 days ago

Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

**Job overview**:
An opportunity has arisen for an Apprentice to join the Estates and Facilities Hub Team at NUH and really make a difference.

As an Apprentice you will support the estates and facilities team, via a range of duties including administration tasks and supporting the hub team, in general office duties, filing, photocopying, typing up of letter and reports and raising purchase orders for goods and services, and receipting of goods.

As part of this role, the apprentices will work towards a nationally recognised Business Administration Level 2/3 qualification and will get involved in projects to grow their skills.

In addition to the below summary you need to familiarize yourself with full Job Description and Person Specification documents attached to this advert.

**Main duties of the job**:
The post holder will become fully conversant and competent in providing administrative support within Estates and Facilities which provide essential corporate services across a large and diverse range of activities within the Directorate.

Training will involve working alongside the administrative staff within the different areas of the department working, under supervision:
To provide general office and administration support service to the administration team.

To undertake general office duties, for example, answering the telephone, taking messages, filing, photocopying, scanning, handling income and outgoing post, etc.

Assist the administrative team to arrange and administer meetings/conference/events, including booking venues, the preparation and distribution of papers.

Under supervision produce accurate letter, minutes, reports and maintain databases etc. as required.

Under supervision develop and maintain administrative support systems, including bring forward files and manual and electronic filing systems, ensuring that systems are effective in their use and are reviewed regularly.

To assist with the ordering of supplies as appropriate.

Assisting with the procurement of products/services via the Trusts purchase order system and receipting invoices as require.

Distributing and opening in-coming mail timely and dealing with appropriately.

**Working for our organisation**:
This is an exciting opportunity to join the Estates and Facilities Hub Team. Core working hours are Monday-Friday, between 8.00 a.m. - 4.00 p.m. Two Posts: QMC/City

Our organisation is driven by our strategic objectives and organisational values and behaviours.

We Build Trust, We Empower, We are Ambitious, We are Mindful, We are Nurturing, We are United, We are Honest.

Working in the NHS and at NUH is challenging yet rewarding. That is why we do all we can to support staff with rewards and benefits wherever we can.

We are able to offer dedicated physio support, discounted health treatments and access to fitness facilities.

We offer generous staff discount schemes with Boots and other local companies.

There's also the Blue Light Card which allows NHS staff access to discounts and offers from a host of national companies.

As part of our commitment to sustainability we also offer discounted travel schemes in partnership with local transport providers.

**Detailed job description and main responsibilities**:
To provide general office and administration support service to the administration team.

To undertake general office duties, for example, answering the telephone, taking messages, filing, photocopying, scanning, handling income and outgoing post, etc.

To communicate with staff and visitors on a daily basis, providing support when required and working to help resolve any issues.

Assist the administrative team to arrange and administer meetings/conference/events, including booking venues, the preparation and distribution of papers.

Under supervision produce accurate letter, minutes, reports and maintain databases etc. as required.

Under supervision develop and maintain administrative support systems, including bring forward files and manual and electronic filing systems, ensuring that systems are effective in their use and are reviewed regularly.

To assist with the ordering of supplies as appropriate.

Assist in the tasks and duties of other staff within the team during periods of staff leave/absence to ensure that an effective quality service is maintained at all times and contributing to the work of the team.

To record and securely store information relating to confidential matters and enquiries.

Distributing and opening in-coming mail timely and dealing with appropriately.

Be able to competently use Hospital IT systems and other information technology systems and participate in training programmes to develop and update personal skills to meet the needs of the department.

Maintain tidy, safe working environment, reporting any hazards or faults timely and appropriately.

Undertake any other duties, which may reasonably be required.

To undertake an annual appraisal to identify any necessary personal developmen

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