Senior Executive Assistant

8 months ago

Norwich, United Kingdom Norfolk and Suffolk NHS Foundation Trust Full time

A great opportunity has arisen to provide competent and effective administrative support to the Chief Strategy, Improvement and Partnerships Officer.

We are looking for someone who can effectively prioritise work and plan ahead using initiative and excellent organisational and co-ordinating skills. The ability to remain calm and professional in a busy and dynamic environment and when under pressure will be vital. Flexibility and the ability to work to deadlines are also key.

This is an important role, interfacing on a regular basis with the Board, the Executive Team, senior managers and a wide variety of Trust staff and external organisations/individuals.

Norfolk and Suffolk NHS Foundation Trust provides child and adult mental health services, learning disability, wellbeing, older people's and eating disorder services across Norfolk and Suffolk.

At any one time, around 23,000 people in Norfolk and Suffolk are receiving care and attention from the Trust. We believe in whole life care - seeing people in the context of their whole lives, understanding the importance of good physical health, friends, family, spirituality, culture, home, work, education and a sense of purpose and achievement to experience good mental health.

Nearly 3,200 full and part-time practitioners care for our service users in hospitals, in the community and in their own homes, whilst an additional 900+ staff provide non-clinical support, including cleaning, delivering supplies, ward administration, information technology, human resources and financial services.

We are committed to delivering quality driven mental health services. Every individual makes a valuable contribution. We are proud of our staff who have been commended for the care they provide. Do you value working positively, respectfully and together? If so, we’d love you to join us

Management Support

Provide accurate, prompt and efficient administrative support to the Chief Strategy, Improvement and Partnerships Officer, which may include presentations / spreadsheets and reports, arrangement of meetings, liaising with senior staff in external organisations, maintaining a high level of confidentiality, sensitivity and professionalism.

To support budgetary responsibilities for the Chief Strategy, Improvement and Partnerships Officer including procurements and requisitions. Check expenses claims.

To manage room bookings, organise travel, accommodation, catering and setting up of media equipment and preparing delegate packs for meetings

To be the point of contact for the Chief Strategy, Improvement and Partnerships Officer, supporting their recruitment, induction, training and development and committee management. To programme regular Chief Strategy, Improvement and Partnerships Officer site visits, maintaining the feedback reports and associated database.

Support the Chief Strategy, Improvement and Partnerships Officer meetings and key Trust meetings with external partners, working with the Chairs and executive leads to formulate agendas, workplans, paper review and send out, minute taking etc. Provide support to executive meetings with local partners and with NHSE.

Act as an effective channel of communication between the Chief Strategy, Improvement and Partnerships Officer, the Executive Team, the Non-Executive Directors and the rest of the organisation.

Liaise internally and externally in a professional manner providing relevant and timely information.

Manage confidential and sensitive information.

Ensure self and other staff maintain a clear code of conduct and high standards of customer service in terms of dignity, respect and excellent customer service to all customers, internal and external.

Service Development

Participate in ongoing audits, research and service development as directed by line manager. Assist in relation to developing policies and procedures as directed.

Knowledge & Training

Maintain own professional development portfolio and participate in appropriate training programmes, including annual attendance for mandatory training.

Knowledge of administrative procedures, project management or information analysis.

Trained to high level on minute taking and administration of meetings.

Input into a variety of different systems such as Oracle, e-expenses, ESR on behalf of Chief Strategy, Improvement and Partnerships Officer (while abiding by Information Governance and IT Security requirements). Demonstrate office systems and department requirements to new starters.

Support the organisation with emergency planning and business continuity as required, such as managing on call rotas. To act as Loggist.

Communication

Act as the first point of contact for the Chief Strategy, Improvement and Partnerships Officer, dealing with routine and specialist enquiries in a pleasant and helpful manner, communicating relevant information to stakeholders, referring to others as appropriate, maintaining an efficient message system.

The post holder will be req

  • Senior Executive Assistant

    8 months ago

    Norwich, United Kingdom Norfolk and Suffolk NHS Foundation Trust Full time

    An exciting opportunity awaits for a dynamic individual to become an integral part of the executive assistant team at Norfolk and Suffolk Foundation Trust. In this role, as the Senior Executive Assistant to the Deputy CEO, you'll be entrusted with providing vital support to the Deputy Chief Executive Officer (CEO). Your responsibilities will encompass a wide...

  • Executive Assistant

    2 weeks ago

    Norwich, United Kingdom RSD Recruitment Full time

    **Executive Assistant** **Norwich** **£30,000 - £35,000** We are looking for an experienced Executive Assistantto join our partner in Norwich, you will be a key part of the business providing essential support to our partners Managing Director. You will provide executive support on diary co-ordination, meetings, collating information/document...

  • Executive Assistant

    2 weeks ago

    Norwich, United Kingdom Verisk Full time

    **Company Description** We help the world see new possibilities and inspire change for better tomorrows. Our analytic solutions bridge content, data, and analytics to help business, people, and society become stronger, more resilient, and sustainable. Are you a highly effective administrative professional with a go-getter attitude and a proven track record...

  • Senior Executive Assistant for CEO

    7 months ago

    Norwich, United Kingdom Norfolk and Suffolk NHS Foundation Trust Full time

    As the Senior Executive Assistant to a busy CEO for a large mental health Trust, we are looking for someone who will provide high level and professional support. Holding a high degree of autonomy and using delegated authority from the CEO, you will be responsible for providing professional, comprehensive and high-quality senior executive support with the...

  • Executive Assistant

    2 weeks ago

    Norwich, United Kingdom Norfolk Citizens Advice Bureau Full time

    Executive Assistant Status - 28-37 hours per week Salary - £26,800pa FTE Location - Norwich, Norfolk (Full time in office, some remote work possible) Who we are: Norfolk Citizens Advice offers free, confidential, and impartial advice to anyone in the county.We are a local charity providing high-quality, accredited advice on a broad range of issues.We...

  • Executive Assistant

    4 days ago

    Norwich, United Kingdom Norfolk Citizens Advice Full time

    Job Description The Role Based in Norwich, Norfolk, the Executive Assistant will be responsible for working closely with the CEO and the Board of Trustees to ensure all governance functions are executed in a timely and effective manner and to ensure the organisation meets and adheres to its governance responsibilities Key Areas of Responsibility Provide...

  • Executive Assistant

    4 weeks ago

    Norwich, United Kingdom Norfolk Citizens Advice Full time

    The RoleBased in Norwich, Norfolk, the Executive Assistant will be responsible for working closely with the CEO and the Board of Trustees to ensure all governance functions are executed in a timely and effective manner and to ensure the organisation meets and adheres to its governance responsibilitiesKey Areas of ResponsibilityProvide Executive Assistant...

  • Executive Assistant

    4 weeks ago

    Norwich, United Kingdom Norfolk Citizens Advice Full time

    The RoleBased in Norwich, Norfolk, the Executive Assistant will be responsible for working closely with the CEO and the Board of Trustees to ensure all governance functions are executed in a timely and effective manner and to ensure the organisation meets and adheres to its governance responsibilitiesKey Areas of ResponsibilityProvide Executive Assistant...

  • Executive Assistant

    2 weeks ago

    Norwich, United Kingdom Norfolk Citizens Advice Full time

    The RoleBased in Norwich, Norfolk, the Executive Assistant will be responsible for working closely with the CEO and the Board of Trustees to ensure all governance functions are executed in a timely and effective manner and to ensure the organisation meets and adheres to its governance responsibilitiesKey Areas of ResponsibilityProvide Executive Assistant...

  • Executive Assistant

    2 weeks ago

    Norwich, United Kingdom Norfolk Citizens Advice Full time

    The Role Based in Norwich, Norfolk, the Executive Assistant will be responsible for working closely with the CEO and the Board of Trustees to ensure all governance functions are executed in a timely and effective manner and to ensure the organisation meets and adheres to its governance responsibilities Key Areas of Responsibility Provide Executive...

  • Executive Assistant

    4 days ago

    norwich, United Kingdom Norfolk Citizens Advice Full time

    Job Description The Role Based in Norwich, Norfolk, the Executive Assistant will be responsible for working closely with the CEO and the Board of Trustees to ensure all governance functions are executed in a timely and effective manner and to ensure the organisation meets and adheres to its governance responsibilities Key Areas of Responsibility Provide...

  • Executive Assistant

    4 weeks ago

    Norwich, United Kingdom Norfolk Citizens Advice Full time

    The RoleBased in Norwich, Norfolk, the Executive Assistant will be responsible for working closely with the CEO and the Board of Trustees to ensure all governance functions are executed in a timely and effective manner and to ensure the organisation meets and adheres to its governance responsibilitiesKey Areas of ResponsibilityProvide Executive Assistant...

  • Executive Assistant to Trust Executive Director

    7 months ago

    Norwich, United Kingdom Norfolk and Suffolk NHS Foundation Trust Full time

    A great opportunity has arisen to provide competent and effective administrative support to an Executive Director. We are looking for someone who can effectively prioritise work and plan ahead using initiative and excellent organisational and co-ordinating skills. The ability to remain calm and professional in a busy and dynamic environment and when under...

  • Executive Assistant

    1 week ago

    Norwich, United Kingdom Pure Resourcing Solutions Full time

    **Executive Assistant - MD** **Salary**: £30,000 to £38,000pa A varied and challenging role that requires an exceptionally organised, autonomous and proactive individual to provide professional, administrative and project support to the MD, and secondly to the wider Strategic Management Team. The role requires a highly self-motivated, dedicated and...

  • Executive Assistant to the Sales Team

    4 weeks ago

    Norwich, Norfolk, United Kingdom Pure Resourcing Solutions Full time

    We are seeking an organized and detail-oriented Executive Assistant to the Sales Team to join our team at Pure Resourcing Solutions.About the Role:The successful candidate will be responsible for managing administrative tasks, including coordinating meetings, scheduling appointments, and maintaining accurate records. This role requires excellent...

  • Executive Assistant Apprentice

    7 months ago

    Norwich, United Kingdom Zatu Games Full time

    **Job Title: Executive Assistant Apprentice** **Hours: 40 hours per week (20% made up of course-based learning and off the job training).** **Shift pattern: Monday - Friday (Flexible working hours)** **Salary: £6 per hour** **Location: Bowthorpe, Norwich** **General: Full training provided which will result in a formal qualification** **About the...

  • Executive Assistant

    2 weeks ago

    Norwich, United Kingdom Your World Healthcare Full time

    **Executive Assistant - Part time** **Location**: Hellesdon **Parking**:Not Specified **Job Type**: Temporary **Duration of booking**: Expected to last up to 12 weeks’ **Proposed start date**: ASAP **Sector**: Healthcare **Base**:Hospital **Band**: 4 **Pay Rates**: £11.20 - £12.35 paye per hour £12.55 - £13.80 paye inclusive of holiday pay...

  • Executive Assistant

    2 weeks ago

    Norwich, United Kingdom Pure Resourcing Solutions Full time

    **Executive Assistant - CEO, Paying £28,000 - £38,000** (depending on experience) A varied and challenging role that requires an exceptionally organised, practical and proactive individual to provide professional, administrative and project support to the CEO, and secondly to the wider Senior Management Team. You will be a driving forcewithin the business...

  • Executive Assistant

    1 week ago

    Norwich, United Kingdom We Love Pets Full time

    **Executive Assistant to Director - Norwich** **Monday to Friday, 9am to 4pm, and some travel around the UK.** **Executive assistant **with plenty of energy, motivation and passion looking to progress their career, to work alongside our Chief Engagement Officer to communicate our vision and mission and shape our outward image across the UK and...

  • Executive Assistant

    4 weeks ago

    Norwich, UK, Norfolk, United Kingdom Norfolk Citizens Advice Full time

    The RoleBased in Norwich, Norfolk, the Executive Assistant will be responsible for working closely with the CEO and the Board of Trustees to ensure all governance functions are executed in a timely and effective manner and to ensure the organisation meets and adheres to its governance responsibilitiesKey Areas of ResponsibilityProvide Executive Assistant...