Executive Assistant

4 days ago


Norwich, United Kingdom Norfolk Citizens Advice Full time

The Role

Based in Norwich, Norfolk, the Executive Assistant will be responsible for working closely with the CEO and the Board of Trustees to ensure all governance functions are executed in a timely and effective manner and to ensure the organisation meets and adheres to its governance responsibilities


Key Areas of Responsibility

  • Provide Executive Assistant support to the CEO and members of the Trustee Board where required including diary and email management as needed
  • To take responsibility for specific activities as delegated by the Chief Executive
  • Providing the secretariat to all Trustee Board and sub-committee meetings; preparation and distribution of minutes and papers for trustee and sub-committee meetings.
  • Organisation of the schedule of trustee and sub-committee meetings throughout the year, including the AGM and away days
  • Act as a point of contact for trustees, providing information and updates as necessary
  • Overseeing trustee recruitment and training as necessary
  • Maintaining the governance framework of policies for trustees, and ensuring that
  • trustees are able to review, input to and approve policies at the correct time
  • Ensuring policies and procedures are in place, up-to-date, accurate, communicated and meet relevant regulations
  • Maintain the risk register in response to feedback from the Leadership Team and
  • prepare updated risk register and report for the Board of Trustees
  • Managing processes such as, but not limited to, compliments and complaints, in line with policy and procedure
  • Providing administrative support when required for office cover


All Norfolk Citizens Advice post holders are responsible for:


  • Working to the policies of Norfolk Citizens Advice, including promotion of equality, diversity and inclusion principles within all aspects of their work
  • Complying with Health and Safety Regulations


Person Specification

The person appointed to this post would normally be expected to meet the following:                  

                   

Experience and Qualifications

  • Experience in providing Executive Assistant support at CEO/senior management level
  • Experience in managing governance processes with non-executive / trustee boards
  • Office management experience
  • Project management experience


Skills and Knowledge

  • Excellent communicator both verbally and in writing to a range of stakeholders
  • Highly effective time management, prioritisation and planning skills
  • Problem-solving skills – able to think creatively and solve problems smartly
  • Able to handle confidential and sensitive information with discretion
  • Confident user of Microsoft Office 365 programmes 
  • Knowledge of the charity sector


Attributes

  • Friendly and approachable
  • Good at forming productive working relationships with people across the organisation
  • Self-motivated and able to work independently on your initiative
  • Keen to make improvements where opportunities exist


Essential Requirements

  • Regularly working from our Norwich office 
  • From time-to-time to work flexible hours to:
  • provide minute-taking for meetings (may run past 6 pm on a bi-monthly basis)
  • assist on occasional events such as the AGM

  • Executive Assistant

    6 days ago


    Norwich, United Kingdom RSD Recruitment Full time

    **Executive Assistant** **Norwich** **£30,000 - £35,000** We are looking for an experienced Executive Assistantto join our partner in Norwich, you will be a key part of the business providing essential support to our partners Managing Director. You will provide executive support on diary co-ordination, meetings, collating information/document...

  • Executive Assistant

    2 weeks ago


    Norwich, United Kingdom Norfolk Citizens Advice Full time

    The Role Based in Norwich, Norfolk, the Executive Assistant will be responsible for working closely with the CEO and the Board of Trustees to ensure all governance functions are executed in a timely and effective manner and to ensure the organisation meets and adheres to its governance responsibilities Key Areas of Responsibility Provide Executive Assistant...

  • Executive Assistant

    24 hours ago


    Norwich, United Kingdom Verisk Full time

    **Company Description** We help the world see new possibilities and inspire change for better tomorrows. Our analytic solutions bridge content, data, and analytics to help business, people, and society become stronger, more resilient, and sustainable. Are you a highly effective administrative professional with a go-getter attitude and a proven track record...

  • Executive Assistant

    5 days ago


    Norwich, United Kingdom Norfolk Citizens Advice Bureau Full time

    Executive Assistant Status - 28-37 hours per week Salary - £26,800pa FTE Location - Norwich, Norfolk (Full time in office, some remote work possible) Who we are: Norfolk Citizens Advice offers free, confidential, and impartial advice to anyone in the county.We are a local charity providing high-quality, accredited advice on a broad range of issues.We...

  • Executive Assistant

    1 week ago


    Norwich, Norfolk, United Kingdom beBee Professionals Full time £25,000 - £35,000

    We are seeking an Executive Assistant to provide high-level administrative support to our team in Norwich, UK. This role involves handling sensitive information, preparing and editing documents and reports, coordinating meetings and travel arrangements, managing complex filing systems and databases, and providing strategic administrative support to senior...


  • Norwich, United Kingdom Norfolk Citizens Advice Bureau Full time

    Executive Assistant Status - 28-37 hours per week Salary - £26,800pa FTE Location - Norwich, Norfolk (Full time in office, some remote work possible) Who we are: Norfolk Citizens Advice offers free, confidential, and impartial advice to anyone in the county. We are a local charity providing high-quality, accredited advice on a broad range of issues. We...

  • Executive Assistant

    7 days ago


    Norwich, Norfolk, United Kingdom Norfolk Citizens Advice Bureau Full time

    Executive AssistantStatus - 28-37 hours per weekSalary - £26,800pa FTELocation - Norwich, Norfolk (Full time in office, some remote work possible)Who we are:Norfolk Citizens Advice offers free, confidential, and impartial advice to anyone in the county. We are a local charity providing high-quality, accredited advice on a broad range of issues. We provide...

  • Executive Assistant

    3 weeks ago


    Norwich, United Kingdom Norfolk Citizens Advice Full time

    The RoleBased in Norwich, Norfolk, the Executive Assistant will be responsible for working closely with the CEO and the Board of Trustees to ensure all governance functions are executed in a timely and effective manner and to ensure the organisation meets and adheres to its governance responsibilitiesKey Areas of ResponsibilityProvide Executive Assistant...

  • Executive Assistant

    3 weeks ago


    Norwich, United Kingdom Norfolk Citizens Advice Full time

    The RoleBased in Norwich, Norfolk, the Executive Assistant will be responsible for working closely with the CEO and the Board of Trustees to ensure all governance functions are executed in a timely and effective manner and to ensure the organisation meets and adheres to its governance responsibilitiesKey Areas of ResponsibilityProvide Executive Assistant...

  • Executive Assistant

    4 days ago


    Norwich, United Kingdom Norfolk Citizens Advice Full time

    The RoleBased in Norwich, Norfolk, the Executive Assistant will be responsible for working closely with the CEO and the Board of Trustees to ensure all governance functions are executed in a timely and effective manner and to ensure the organisation meets and adheres to its governance responsibilitiesKey Areas of ResponsibilityProvide Executive Assistant...

  • Executive Assistant

    3 weeks ago


    Norwich, United Kingdom Norfolk Citizens Advice Full time

    The RoleBased in Norwich, Norfolk, the Executive Assistant will be responsible for working closely with the CEO and the Board of Trustees to ensure all governance functions are executed in a timely and effective manner and to ensure the organisation meets and adheres to its governance responsibilitiesKey Areas of ResponsibilityProvide Executive Assistant...


  • Norwich, United Kingdom Norfolk and Suffolk NHS Foundation Trust Full time

    An exciting opportunity awaits for a dynamic individual to become an integral part of the executive assistant team at Norfolk and Suffolk Foundation Trust. In this role, as the Senior Executive Assistant to the Deputy CEO, you'll be entrusted with providing vital support to the Deputy Chief Executive Officer (CEO). Your responsibilities will encompass a wide...

  • Executive Assistant

    23 hours ago


    Norwich, United Kingdom Your World Healthcare Full time

    **Executive Assistant - Part time** **Location**: Hellesdon **Parking**:Not Specified **Job Type**: Temporary **Duration of booking**: Expected to last up to 12 weeks’ **Proposed start date**: ASAP **Sector**: Healthcare **Base**:Hospital **Band**: 4 **Pay Rates**: £11.20 - £12.35 paye per hour £12.55 - £13.80 paye inclusive of holiday pay...

  • Executive Assistant

    22 hours ago


    Norwich, United Kingdom Reed Business Support Full time

    A excellent opportunity has been made available for a Executive Assistant to join my city centre client.This role is until November and is hybrid working. Be able to produce clear and concise written material to a high standard appropriate for the audience and to be issued from a Director. Identify and use a variety of information sources relevant to the...

  • Executive Assistant

    6 months ago


    Norwich, United Kingdom Norfolk and Suffolk NHS Foundation Trust Full time

    The post holder will provide diary management and administrative support to an Executive Director and have the ability to work autonomously and be able to prioritise and manage their own workload in an informed and effective manner. This post holder will need to have experience in facilitating corporate meetings and be able to produce accurate minutes and...


  • Norwich, United Kingdom Norfolk & Suffolk Foundation NHS Trust Full time

    To assist in organising and prioritizing the workload of the Executive Director(s) as required and directed. To manage room bookings, organize travel, accommodation, catering and setting up of media equipment and preparing delegate packs for meetings. Support Committee meetings as required, support associated groups and key Trust meetings with external...


  • Norwich, United Kingdom Norfolk Community Health and Care NHS Trust Full time

    This post is to offer a confidential, high level support service to the Deputy Chief Executive and Director of Finance. Working within the Executive Assistant Team in Corporate Services, the role is varied and busy. The postholder will also be required to line manage the Personal Assistant to the Deputy Director of Finance. You should be flexible,...


  • Norwich, United Kingdom Norfolk and Suffolk NHS Foundation Trust Full time

    A great opportunity has arisen to provide competent and effective administrative support to an Executive Director. We are looking for someone who can effectively prioritise work and plan ahead using initiative and excellent organisational and co-ordinating skills. The ability to remain calm and professional in a busy and dynamic environment and when under...

  • Executive Assistant

    3 weeks ago


    Norwich, UK, Norfolk, United Kingdom Norfolk Citizens Advice Full time

    The RoleBased in Norwich, Norfolk, the Executive Assistant will be responsible for working closely with the CEO and the Board of Trustees to ensure all governance functions are executed in a timely and effective manner and to ensure the organisation meets and adheres to its governance responsibilitiesKey Areas of ResponsibilityProvide Executive Assistant...

  • Executive Assistant

    7 months ago


    Norwich, United Kingdom Habify Full time

    We're an independent home improvement company specialising in the supply and installation of high quality aluminium, uPVC glazing and conservatory upgrades across Norfolk & Suffolk. We're looking for an experienced Executive Assistant to support the growth and development of the company. **Responsibilities**: - Provide high-level administrative and...