Project Administrator

5 months ago

Wirral, United Kingdom Kimpton Ltd Full time

**Start date**: ASAP

**Requirements**:

- Previous experience in a Project Administrator / Document Control role, minimum 2years.

**Your Role**

**Duties**:

- Act as the central document control resource and co-ordinator for the company Projects Enterprises, responsible for ensuring the completeness, consistency, and quality of all project related documentation across multiple projects.
- Review all documentation for completeness, compliance, and accuracy at appropriate document control stages. Take appropriate and timely actions as needed to ensure the integrity of these records and to meet deadlines.
- Set up / adapt templates /schedules/processes as necessary (in-line with company management systems) to streamline and support the work of the site teams, ensuring that all records are relevant and nothing is missed. Ensure that all required records are completed and securely stored in a timely and proper manner.
- Act as the gatekeeper interface between document systems, checking information integrity/completeness and carrying out routine document uploads/imports to/from
- Procore and same for Customer document control and ERP systems to meet their deadlines.
- Assist smooth information flows and good co-ordination / communication / record keeping across all project team disciplines.
- Assist with timely and proper resourcing of projects, carrying out tasks and progressing follow ups, and scheduling / bringing forward actions to close to keep the team on track.
- Contribute to and/or produce progress updates and attend project meetings as required. Take/record project meeting minutes.
- Attend internal ISO meetings and assist in management system records and development of processes and associated tools.
- Review designers and contractors’ drawings for completeness of information and ensure compliance with contract requirements. Notify relevant parties of any discrepancies in timely manner and ensure actions are closed out.
- Produce the project handover file documentation, developing and building this from the get-go on a project to ensure that this is fully complete and is ready to be presented in the correct manner/format in time for PC, or other agreed contract deadline.
- Assist with managing accommodation and travel arrangements for the project team, including securing and managing suitable and economic property rentals, train travel etc.
- To engage with, and support, the work of the wider team in any tasks reasonably required, retaining at all times alignment with company FIT values.

**Essential Skills / Qualifications / Attributes**:

- Previous experience in a Project Administrator / Document Control role, minimum 2years.
- Excellent attention to detail, organised, and disciplined in ensuring correct processes are followed.
- Willing to contribute to the work of the team in implementing and, where necessary, helping to develop efficient work processes.
- Fully conversant with (excellent working knowledge of) MS365 packages, particularly Excel/Word/Outlook/Teams/Sharepoint etc.
- Previous experience using cloud based ERP / document control software systems.
- Exceptional time management skills. Highly organised individual. Comfortable handling a wide variety of tasks, self-motivated to pro-actively keep a team on track and ensure nothing gets forgotten or missed.
- Always professional in approach, but unafraid of scheduling and/or chasing up others directly when necessary on tasks to achieve timely and proper close out.
- Must be able to build trust and confidence through competence, consistently delivering on promises, and promoting clear and timely communications with customers, colleagues, supply chain, and other project stakeholders.
- Act as a dependable assistant to the Project Manager, being a self-starter with good judgement and initiative, and a capable negotiator who ‘gets things done’ - on time and properly.
- Highly organised and driven individual committed to delivering excellence through great teamwork, sound decision making, with thorough and timely communications.
- Laser focussed determination to deliver on promises every time, for the internal team in particular, but also for other company and project stakeholders.
- Alignment with our Company FIT values. Maintain a positive and relentless determination to consistently deliver on promises.

**Desirable Skills**:

- Previous experience in a construction contracting company, preferably with MEP bias.
- Previous experience of cloud based ERP / document control systems, preferably any or all of: Procore, Fieldview, 4P, Aconex etc.
- Familiar with typical project documentation types. E.g. Drawings, Schedules, Specifications, Programmes etc.
- Working knowledge of Microsoft Project, and understanding of how time can impact project budgets.
- Previous experience in setting up and negotiating terms in a competitive market, such as for accommodation rentals, travel rates etc.

**About Kimpton**

As experts in heat pumps and deca

  • Business Administrator Apprentice

    5 months ago

    Wirral, United Kingdom The Martin Gallier Project Full time

    **Business Administrator Apprentice-Chester.** 35 Hours PW, 5 days out of 7. £8,785.92 - £17,338.88 18 Months FTC **About The Martin Gallier Project** The Martin Gallier Project is a suicide prevention, intervention and postvention charity which offers immediate access to non-clinical support to anyone over the age of 16 who is affected by suicide....

  • Project Administrator

    3 weeks ago

    Wirral, United Kingdom Talent Full time

    Exciting Opportunity for a Project Coordinator!Are you a proactive and detail-oriented individual with exceptional organisational skills? We are looking for a talented Project Coordinator to join our dynamic team and support our CEO in driving project success.About the Role:In this key position, you’ll manage internal diaries, coordinate meetings, and...

  • Project Administrator

    3 weeks ago

    Wirral, United Kingdom Talent Full time

    Exciting Opportunity for a Project Coordinator!Are you a proactive and detail-oriented individual with exceptional organisational skills? We are looking for a talented Project Coordinator to join our dynamic team and support our CEO in driving project success.About the Role:In this key position, you’ll manage internal diaries, coordinate meetings, and...

  • Project Administrator

    3 weeks ago

    Wirral, United Kingdom Talent Full time

    Exciting Opportunity for a Project Coordinator!Are you a proactive and detail-oriented individual with exceptional organisational skills? We are looking for a talented Project Coordinator to join our dynamic team and support our CEO in driving project success.About the Role:In this key position, you’ll manage internal diaries, coordinate meetings, and...

  • Programme Administrator

    4 days ago

    Wirral, United Kingdom HAYS Full time

    Project/Programme Administrator Job | Temporary until March 2025 | December Start | £14.68ph! Your new company My client is a public sector organisation that is managing a local health initiative. Based on the Wirral, but supporting multiple programmes running across Cheshire & Merseyside, you will be supporting a number of innovative schemes across the...

  • Programme Administrator

    23 hours ago

    Wirral, United Kingdom HAYS Full time

    Project/Programme Administrator Job | Temporary until March 2025 | December Start | £14.68ph! Your new company My client is a public sector organisation that is managing a local health initiative. Based on the Wirral, but supporting multiple programmes running across Cheshire & Merseyside, you will be supporting a number of innovative schemes across the...

  • Investment Administrator

    5 months ago

    Wirral, United Kingdom Prestige Recruitment Group Full time

    **Investment Administrator** **Wirral, Merseyside** £20,000 - £24,000 Wirral based specialist Financial Services organisation is looking to recruit an Investment Administrator. **Your role will be to**: - Processing all investment administration. - Work with Investment Management firms and chase documentation. - Administration on Investment schemes. -...

  • Administrator

    5 months ago

    Wirral, United Kingdom Omni RMS Full time

    **Team Administrator** **FTC - 12 months** **Responsible to: Office Manager** **Location: Bebington (must be able to travel to site 5 days per week)** **Job Summary** The post holder will act as administrator, taking direction and also using initiative, to provide an effective administration service and day-to-day support to the Team. Provision of...

  • Office Administrator

    5 months ago

    Wirral, United Kingdom Hexis Talent Full time

    **Hours**: 8.30am - 5pm **About the Company**: This a Waste Management company that has is a customer centric, forward thinking waste and recycling solutions provider. They are a award winning, family run business is seeking a talented, hardworking and ambitious Office Administrator to help a growing business. As a Finance Administrator, you will play a...

  • Senior Administrator

    5 months ago

    Wirral, United Kingdom DATS Engineering Solutions Ltd Full time

    Contract type: Contract Town/City: Wirral Country: United Kingdom Salary/Rate: £200 - £250 per day - higher rates will be considered DOE Sector: Pharmaceutical/Medical Devices Inside/Outside IR35: Inside Job ref: 185/2 **Description**: We are seeking a dedicated individual to join our team for a 12-month contract based on the Wirral in a...

  • Administrator

    5 months ago

    Wirral, United Kingdom Joanne Finnerty Recruitment Ltd Full time

    Why we’d work there! - Great Team - Caring employer What you’ll do - liaising and networking with a range of stakeholders including customers, colleagues, suppliers and partner organisations - contribute to and develop digital marketing projects and campaigns - managing the production of marketing materials, including leaflets, posters, flyers,...

  • Supply Chain Administrator

    6 months ago

    Wirral, United Kingdom Recruitment Solutions (NW) Ltd Full time

    Supply Chain Administration **Salary**: £10.50 per hour Contract: Temporary - Minimum 6 Months Location: Wirral As a Supply Chain Administrator, you will play a crucial role in supporting our client's supply chain operations. Your primary responsibilities will involve maintaining accurate records, coordinating with various stakeholders, and ensuring the...

  • Team Administrator

    5 months ago

    Wirral, United Kingdom Clatterbridge PropCare Services Ltd Full time

    **Job Title - **Team Administrator **Salary - **£24,000 **Responsible to - **Office Manager **Location - **Clatterbridge Cancer Centre, Wirral **Job Summary** The initial period for this post is 12 months, however, this will be reviewed dependent on business requirements and may be extended. The post holder will act as administrator, taking direction...

  • Project Administrator

    3 weeks ago

    Wirral, UK, Cheshire, United Kingdom Talent Full time

    Exciting Opportunity for a Project Coordinator!Are you a proactive and detail-oriented individual with exceptional organisational skills? We are looking for a talented Project Coordinator to join our dynamic team and support our CEO in driving project success.About the Role:In this key position, you’ll manage internal diaries, coordinate meetings, and...

  • Project Administrator

    3 weeks ago

    Wirral, Merseyside, United Kingdom Talent Full time

    Exciting Opportunity for a Project Coordinator! Are you a proactive and detail-oriented individual with exceptional organisational skills? We are looking for a talented Project Coordinator to join our dynamic team and support our CEO in driving project success. About the Role: In this key position, you’ll manage internal diaries, coordinate meetings,...

  • Office Administrator

    6 months ago

    Wirral, United Kingdom N-Able Services Full time

    **About us** N-Able Services Case Management, part of the Frenkel Topping Group, is a renowned provider of case management and expert witness services across the United Kingdom. With a strong commitment to excellence, reliability, and customer satisfaction, we have built a solid reputation in the industry as a trusted partner for individuals and businesses...

  • Digital Project Team Leader

    6 months ago

    Wirral, United Kingdom The Clatterbridge Cancer Centre NHS Foundation Trust Full time

    An exciting opportunity has arisen for a project manager to join the Digital Project Management team, to support the Trust’s Digital strategy. As Project Manager Team Leader, you will be responsible for leading the team forward to successfully deliver on a range of projects within the digital programme of work. This is a rewarding and challenging role...

  • Workshop Administrator

    5 months ago

    Wirral, United Kingdom SFL Mobile Radio Full time

    We are one of the leaders in the sales of rental and maintenance of Radio Communications and as a result of organisational growth are looking to appoint a Workshop Administrator to join our busy experienced team. Reporting into the Workshop Manager, you will be based in the Head Office on the Wirral, the main purpose of your role will see you co-ordinating,...

  • Project Support Co-ordinator

    6 months ago

    Wirral, United Kingdom Healthier South Wirral Full time

    The following are the core responsibilities of the Project Support Co-Ordinator. There may be on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels. The Project Support Co-Ordinator is responsible for: a. Supporting the Care Co-ordinators and PCN team in the day-to-day operations of the...

  • Project Support Officer

    5 months ago

    Wirral, United Kingdom NHS Professionals Full time

    **Job Title**:Project Support Officer **Pay**:£12.86 per hour **Shift Pattern**: Monday - Friday 9am-5pm **Trust Location**:Wirral University Teaching Hospital NHS Foundation Trust Would you like to be a part of a team that works well together, always there to help each other? If you answered yes, Wirral University Teaching Hospital NHS Foundation Trust...