Studio Bookings Coordinator

2 weeks ago


Osterley, United Kingdom Sky Full time

Sky Production Services provide production services for all of Sky’s Content Creation teams - Sport, Sports News, Creative & Entertainment; we also provide our services to Independent Production Houses. We have over 700 talented people who make sure that our customers have a great content experience; from the pictures they see to the sound they hear.

What you'll do:

- To schedule shifts in order to meet deadlines, or to re-schedule at short notice, in the most cost-effective manner whilst assuring full contractual hours are being met
- To consult with craft leaders and communicate effectively with crew members when planning any shifts that fall outside of published guidelines, ensuring you have gained staff consent
- To understand the requirements of the client and the significance this has on rostering decisions and the resources available, consulting Studio Bookings Coordinators, Studio Resource Supervisors, Studio Managers and Craft leaders to clarify requirements
- To administer and maintain absence, annual or other leave, financial and overtime records in online systems in a prompt and accurate manner
- To book freelance employees as directed and process invoices for payment
- To run regular reports and checks against KPIs set to validate accuracy and effectiveness of rosters after being worked
- Ensure that internal crew rostered hours are efficient and time-off controls are in place
- Maintain a streamlined bookings and resourcing process ensuring all bookings are processed within budgetary and practical restrictions
- Having an overview of crew demand to provide the most effective supply solutions
- Ensure prompt communication flow so all Studio Managers, Studio Resource Supervisors, content areas (clients), and crew have all necessary information relating to our productions
- To be able to work at speed with accuracy and the ability to prioritise under pressure to meet deadlines, ensuring all rosters are issued accurately and on time
- To assist other colleagues and/or craft leaders to cover peak activities or team absences as required
- To assist Studios’ managers with projects and reports as required

What you'll bring:

- A strong work ethic, with a positive, can-do attitude.
- Excellent communication ane be able to demonstrate resilience under pressure
- Understanding or awareness of broadcast operations workflows, particularly Studios. As well as awareness of Sky in-house Production: News, Sport, Entertainment.
- Experience of scheduling, invoice processing and HR processes desirable but not required.
- Strong attention to detail, with the ability to juggle multiple tasks and prioritise
- Self-motivated with a pro-active and flexible approach

Sky Spaces

Our job in Sky Spaces is to help everyone be their best. We provide people with the things that make their lives at Sky just a little bit easier - from great working environments to subsidised gyms, from fantastic food and drink options to top quality cycling and life style services. Our goal is to make Sky a brilliant place to work which is a massive operation - Sky doesn’t stand still, and neither do we.

The Rewards:
There's a reason people can't stop talking about #LifeAtSky. Our great range of rewards really are something special, here are just a few:

- Sky Q, for the TV you love all in one place
- A generous pension package
- Private healthcare
- Discounted mobile and broadband
- Access a wide range of exclusive Sky VIP rewards and experiences

How you'll work:
We know the world has changed, and we want to offer our employees the chance to collaborate at our unique office spaces, whilst enjoying the convenience of working from home.

We've adopted a hybrid working approach to give more flexibility on where and how we work. You'll find out more about what this means for this role during the recruitment process.

Your office base:
Osterley:
Our Osterley Campus is a 10-minute walk from Syon Lane train station. Or you can hop on one of our free shuttle buses that run to and from Osterley, Gunnersbury, Ealing Broadway and South Ealing tube stations. There’s also plenty of bike shelters and showers.

On campus, you’ll find 13 subsidised restaurants, cafes, and a Waitrose. You can keep in shape at our subsidised gym, catch the latest shows and movies at our cinema, get your car washed and even get pampered at our beauty salon.

Inclusion:
We take pride in our approach to diversity and inclusion: we’ve been recognised by The Times and Stonewall for this, and we’ve committed £30million to support the fight against racial injustice. We’ve also set ambitious targets for increasing ethnic diversity and representation throughout our organisation.

At Sky we don’t just look at your CV. We’re more focused on who you are and your potential. We also know that everyone has a life outside work, so we're happy to discuss flexible working.



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