Administration Assistant

2 weeks ago


SouthendonSea, United Kingdom Mid and South Essex NHS Foundation Trust Full time

We have an exciting opportunity for you to join us as an administrative officer in our Pathology Department.

Yo will provide a comprehensive administrative support to the Senior Administrative Officer, Consultant Histopathologists, Junior Doctors, Office Manager and Medical Secretaries and wider Office Team in Histopathology,

The Administrative Assistant will work as an integral member of the histology team, providing administrative and clerical assistance supporting the MDT process, referrals and general administrative tasks.

The job description is not exhaustive and requires the post holder to be flexible to meet the needs of the developing service.

Supporting the office team with co-ordination of MDTs, collating patients reports and slides required.

Completing the requests for material to be sent away to external sources, meeting deadlines and supporting any audits and appropriate tracking where necessary.

Supporting the Department the Histology cancer tracker with any Two Week Wait (2WW) escalations supporting the KPI and department turn around time (TAT).

Opening and actioning all incoming and outgoing post.

Completion of template referral letters.

Completion of general administrative tasks; scanning request forms onto the LIMS system and monitoring the filing/shredding system.

Managing the return and appropriate tracking of patient's material.

Mid and South Essex NHS Foundation Trust is now one of the largest in the country, with a workforce of approximately 15,000 who serve a population of 1.2 million people.

 We work together, and in conjunction with MSE Health and Care Partnership, to deliver excellent local and specialist services, to improve the health and wellbeing of our patients in a compassionate way, and provide a respectful, but vibrant place for staff to develop, innovate and build careers.

From facilities through to consultant specialists we want to be the best, to achieve this we need to recruit not just those who are the finest in their field but also those who have the potential to be. Yes, experience is important but so is outlook - if you are dynamic, forward-thinking and enthusiastic we want you to join us.

We not only offer you a good working environment with flexible working opportunities, but also the opportunity to develop your career with access to appropriate training for your job and the support to succeed and progress.

For full details about this varied and rewarding role, please see attached job description, but some of the responsibilities include:
To provide a comprehensive administrative support to the Senior Administrative Officer, Consultant Histopathologists, Junior Doctors, Office Manager and Medical Secretaries and wider Office Team in Histopathology,

Supporting the office team with co-ordination of MDTs, collating patients reports and slides required.

Assist the Senior Administrative Officer in completing the requests for material to be sent away to external sources, meeting deadlines and supporting any audits and appropriate tracking where necessary.

Supporting the Department the Histology cancer tracker with any Two Week Wait (2WW) escalations supporting the KPI and department turn around time (TAT).

Opening and actioning all incoming and outgoing post.

Completion of template referral letters.

Completion of general administrative tasks; scanning request forms onto the LIMS system and monitoring the filing/shredding system.

Managing the return and appropriate tracking of patient's material.



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