Event Support

2 weeks ago

Thatcham, United Kingdom Thatcham Town Council Full time

Thatcham Town Council is at the heart of community engagement and vibrant events in the Thatcham area. We are committed to organising and hosting a variety of events throughout the year, that enrich the lives of residents and foster community spirit.

**Position Overview**:
Thatcham Town Council is seeking an enthusiastic and experienced Event Manager to support the planning and execution of upcoming events. The Event Support will play a pivotal role in ensuring the smooth running of our events by assisting us with key areas of pre-planning and on-the-day delivery. There may also be project management work in support of these events.

**Responsibilities**:
**In advance of events**:
**a) **Communicate with key suppliers/attractions in advance of events, as required.

**On Event day**:
**a) Stallholder and Attractions Management**:
**i) **Manage stallholders and vendors, and/or attractions, ensuring they are situated in their designated areas and have all necessary materials for the event.

**ii) **Address any concerns or issues raised by stallholders on-the-day, promptly and effectively.

**b) Area/Zone Management**:
**i) **Assist in the setup and breakdown of event spaces, including marquees, stalls, and signage.

**ii) **Direct vendors, attendees, and other stakeholders to designated areas as needed.

**iii) **Manage designated areas of the event, ensuring cleanliness, safety, and adherence to event regulations.

**iv) **Maintain cleanliness and organisation within designated areas, including waste management and recycling.

**v) **Assist with crowd control and ensure the safety of attendees, directing traffic flow and managing queues when necessary.

**vi) **Act as a point of contact for attendees, providing information about the event, directions, and assistance as needed.

**c) General Duties**

**i) **Collaborate with other members of the events team to ensure the smooth running of the event and address any unforeseen challenges.

**ii) **Assist with any other tasks related to event management, as assigned by the Events Officer and Events Manager.

**Requirements**:

- Previous experience in event management or in a similar hospitality / customer focused role is essential.
- Excellent communication and interpersonal skills, with the ability to work effectively in a team environment.
- Strong organisational skills and attention to detail, with the ability to multitask and prioritise tasks in a fast-paced environment.
- Physical ability to lift and move equipment and materials, as well as stand for extended periods.
- A positive, can-do attitude and willingness to contribute to the success of community events.
- Flexibility to work evenings and weekends, as required by event schedules.

This is a part-time, temporary position with hours varying based on event schedules.

If you are passionate about community engagement and have a desire to contribute to the success of Thatcham Town Council events, we encourage you to apply.

To apply, please submit your CV and a brief cover letter outlining your relevant experience and why you are interested in this position.

**Job Types**: Part-time, Temporary contract, Freelance, Volunteer
Contract length: 5 months

Pay: From £15.00 per hour

**Benefits**:

- Flexitime

Schedule:

- Monday to Friday
- Weekend availability

Work Location: In person

Reference ID: Temporary Event Support
Expected start date: 03/06/2024

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