Office Administrator

4 days ago


York, United Kingdom Halifax Estates Full time

**Job Title**:Office Administrator

**Location**: York

**Salary**:£13.50/hour

**Job Type**: 9am to 3pm Monday to Friday with a 30-minute unpaid break for lunch.

Garrowby Estate is a traditional agricultural estate extending to 13,250 acres, located 13 miles east of York.

**The Estate**:

- Two principal houses
- 40 let farms
- 750 acre in-hand farm
- Stud farm
- 1140 acres of forestry
- 140 let houses and cottages
- Various commercial properties including a village pub

Garrowby Estate and three other estates owned by the Halifax family are managed from the Estate Office in Bugthorpe.

**The Role**:
This is a public facing role which requires an organised, self-motivated individual with the ability to multitask. The appointee will be responsible for providing administrative support to our office personnel to ensure the smooth running of a busy office.

**Responsibilities and Accountabilities**:

- Providing administrative support to all departments which includes clerical activities such as copy and audio typing, scanning, filing, archiving and uploading invoices to the accounts system.
- Answering incoming calls and confidently deal with the enquiry, transfer the call or take accurate messages as required.
- Communicating effectively with internal and external parties.
- Providing support to the accounts and administration team, which includes activities such as scanning, filing, archiving and uploading of invoices to the accounts system - for the sales and purchase ledgers.
- Creating work flow tasks on KeyPrime Accounts and Property, ensuring tasks are created and assigned to the relevant department.
- Supplying essential paperwork to outlying departments.
- Scheduling and prioritising workload.
- Arranging incoming and outgoing post and ensuring that office supplies are adequately stocked.
- Providing a welcoming environment for all incoming visitors and clients.
- Will have two years previous administration and reception experience with excellent attention to detail.
- Will be fully competent on computers including Microsoft Office, Word and Excel.
- Have a proven track record as a team player.
- Have excellent organisational skills with the ability to accurately and timely deliver tasks.
- Experience of payroll - desirable.

**Details**:

- Holiday entitlement is 29 working days including Public Holidays.
- The successful applicant will be expected to commence work as soon as possible.

Please click the**APPLY** button and to submit your CV and Cover Letter.



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