Executive Officer to Deputy Directors
6 months ago
**Details**:
**Reference number**:
- 357570**Salary**:
- £27,329 - £33,018- National: £27,329- £29,204 London: £31,185- £33,018- A Civil Service Pension with an average employer contribution of 27%**Job grade**:
- Executive Officer**Contract type**:
- Permanent**Business area**:
- DBT - BG - Science and Technology**Type of role**:
- Administration / Corporate Support**Working pattern**:
- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:
- 1Contents
Location
About the job
**Benefits**:
Things you need to know
Location
- Belfast, Birmingham, Cardiff, Darlington, Edinburgh, London, SalfordAbout the job
**Job summary**:
Would you like to be a part of a newly redesigned and growing team at the forefront of science and technology? This is an exciting opportunity to join the Department for Business and Trade’s Science and Technology Directorate as it moves from strength to strength to assist in the goal of making the UK a science and tech superpower by 2030.
We're looking for an enthusiastic, organised and adaptable individual to join our team and support this important work. With a plethora of organisations and initiatives operating in science and technology across the UK, we’re looking for someone to help map and monitor this activity and provide essential administrative and secretarial support to a Deputy Director. The successful applicant will be required to build strong relationships, work at pace, produce high quality materials and maintain accurate records.
**Job description**:
- Support the management of the Deputy Director’s diary.
- Monitor and manage the shared team’s mailbox, draft responses as required and act as a first point of contact for queries and information.
- Support the mapping of key stakeholders and manage our contact records.
- Arrange team visits and help to coordinate the Regional and Devolved team’s activities by liaising with external partners, including statutory bodies, charities, community groups, local authorities and the Devolved Administrations.
- Understand and collate information requirements from across the team and other government departments.
- Undertake limited and ad hoc research in support of visits and events, including supporting the production of briefings and visit packs (including for the Minister).
**Person specification**:
**Essential criteria**:
- Calmness under pressure, with the ability to juggle competing priorities and deadlines to deliver high quality results in a timely manner.
- Excellent written and verbal communication skills, and confidence engaging with a variety of stakeholder with different degrees of seniority.
- Effective stakeholder management skills, with the ability to collaborate with and build influential relationships with internal and external partners.
- Excellent organisational and planning skills.
- Ability to work effectively both independently and as part of a team.
- Experience of executive diary management.
**Desirable Criteria**:
- Experience of working with correspondence.
- Experience of working in policy.
**Behaviours**:
We'll assess you against these behaviours during the selection process:
- Delivering at Pace
- Managing a Quality Service
**Benefits**:
- Alongside your salary of £27,329, Department for Business and Trade contributes £7,378 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%
Things you need to know
**Selection process details**:
- This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.Interviews for this vacancy will be conducted virtually. We will, however, consider in-person interviews by exception.
- A **CV** setting out your career history, with key responsibilities and achievements. Provide employment history that relates to the essential criteria, and that any gaps in employment history within the last 2 years are explained. The CV should not exceed more than 2 x A4 pages.
- A **Personal Statement** of up to 500 words, explaining how you consider your personal skills, qualities and experience provide evidence of your suitability for the role in reference to the essential criteria.
**Reasonable Adjustments**
**Further Information**:
- A reserve list may be held for a period of 12 months from which further appointments can be made. Reserve Lists will be for each location and appointments made in merit order based on location preferences.
- Any move to the Department for Business and Trade from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments.
- The Department will not consider sponsoring a visa or is
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