Personal Assistant to Deputy Directors and Business

7 months ago

London, United Kingdom Department for Energy Security & Net Zero Full time

**Details**:
**Reference number**:

- 338649**Salary**:

- £25,310 - £31,825- National: £25,310 - £27,515 London: £28,510 - £31,825- A Civil Service Pension with an average employer contribution of 27%**Job grade**:

- Executive Officer**Contract type**:

- Permanent**Business area**:

- DESNZ - Net Zero, Buildings and Industry - NZ Buildings: Portfolio & Affordability**Type of role**:

- Administration / Corporate Support
- Business Management and Improvement**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 2Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Aberdeen, Birmingham, Cardiff, Darlington, Edinburgh, London, SalfordAbout the job

**Job summary**:
Do you want a career where you can make a real difference? Do you want to work in a government department that is at the forefront of current policy making decisions that will impact the UK and beyond? If yes then a career at the Department for Energy Security and Net Zero (DESNZ) could be for you.

Here at DESNZ we are securing the UK’s long term energy supply, bringing down energy bills and halving inflation. We are seizing the opportunities of Net Zero to lead the world in new green industries and encouraging greater energy efficiency across the UK. The work of the department has never been more timely or relevant, and by joining us you will be part of making that difference.

Our work is varied, interesting and most importantly its impactful. Our DESNZ Values are interwoven into everything we do; we are Bold, we are Collaborative, we are Inclusive and we Learn. As a department we are committed to these values to build a culture where everyone can thrive.

We offer great working benefits including a world-class pension, flexible working options and a career where your learning and development is taken seriously. We are fortunate to have a range of excellent staff networks and are proud to be a Disability Confident Leader employer. We will support talented people from all backgrounds to build a career and thrive.

**Find Out More**

**Job description**:
We are looking for 2 EOs to take up these fast-paced and exciting roles as Personal Assistants and Business Management Support Officer to four Deputy Directors in NZ Buildings: Portfolio & Affordability Directorate (PAD).

NZ Buildings: Portfolio & Affordability is taking on some of the biggest challenges when it comes to action on climate change. Almost all the UK carbon emissions from heating will need to be zero by 2050.

NZ Buildings: Portfolio & Affordability comprises 1 Director, 7 Deputy Directors, and around 180 staff. It's a great place to work,with a sociable and fun atmosphere where everyone is encouraged to share their ideas and opinions in a safe environment. If you're interested in this exciting opportunity, please apply.

These roles require organisation and detail. You will need excellent interpersonal skills and be comfortable interacting with senior officials and stakeholders. You will play a critical role in helping to deliver the organisation's objectives by providing high-quality administrative and diary support to Deputy Directors.

You will also be a member of the business management team supporting in the smooth running of the directorate, as well as working closely with a wide range of stakeholders, with the opportunity to tackle projects and tasks to aid the development of the wider directorate and group.

Role 1 - Diary management for:
Deputy Directors for Warm Homes Fuel Poverty & Energy Bills Support Scheme Great Britain and Ireland (Job share), Deputy Director for Energy Bills Support Scheme Alternative Fund & Energy Company Obligations and Business Management Support Officer.

Role 2 - Diary management for:
Deputy Director for Portfolio, Deputy Director for Portfolio Strategy and Business Management Support Officer.

**Person specification**:

- Responsibilities include (not exhaustive):
- Build rapport with the Deputy Director to establish a diary system that supports and maximises their time.
- Maintain knowledge of the Deputy Director's work and responsibilities to ensure tasks and meetings are prioritised effectively and directors have a forward look of their diaries, receive reminders for upcoming deadlines/events.
- Work together with colleagues across the department, wider civil service and external partner organisations to organise meetings and events, ensuring clashes are foreseen and resolved.
- Respond to any last minute changes in a prompt, proactive and professional manner, sometimes under tight time pressure.
- Book meeting rooms and desks, as well as organising sometimes complex travel arrangements as required for the Deputy Directors.
- General corporate support as part of the directorate business management team i.e. supporting the in year award leads to deliver the scheme, edit and update core information documents, managing the shared business management ma

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