![Nottingham University Hospitals NHS Trust](https://media.trabajo.org/img/noimg.jpg)
Speciality Pa
2 months ago
Band 4
**Main area**
- ENT
- **Grade**
- Band 4
- **Contract**
- Permanent
- **Hours**
- Part time - 30 hours per week (We are hoping to increase the hours to 37.5 hours within the next year due to additional consultant joining the department.)
- **Job ref**
- 164-5183021**Site**
- Queen's Medical Centre
- **Town**
- Nottingham
- **Salary**
- £23,949 - £26,282 Pro Rata
- **Salary period**
- Yearly
- **Closing**
- Today at 23:59Job overview
This is an exciting opportunity to join the ENT team as a Speciality PA based at Queens Medical Centre.
The post holder will manage the diaries for a delegated number of consultants. They will also play a key central role within the services and is required to work in close liaison with NHS colleagues, patients and the general public.
Main duties of the job
Working as part of a team the post holder will support the provision of a comprehensive secretarial and administrative service to Consultants, SpRs and Nurse Practitioners to ensure the typing up of clinics is completed within the set timeframe together with any other administrative duties. The post holder must exercise initiative to organise their own workload within defined deadlines.
To understand the role in more detail, please read the attached job description and person specification documents.
Working for our organisation
Nottingham University Hospitals NHS Trust (NUH) recognises that its ability to be the best for patients depends on the talent and commitment of all our employees. As a service we are committed to continuous professional development for all our staff through a range of opportunities that involve training courses and involvement in service developments.
NUH has a set of values and behaviours to improve the experience for our patients and our staff (We are here for you). This means that in undertaking this role the post holder is expected at all times to behave is a way that demonstrates commitment to the delivery of thoughtful patient care and continuous improvement.
Detailed job description and main responsibilities
In addition to the below summary you need to familiarise yourself with full Job Description and Person Specification documents attached to this advert.
Chase results and update patient pathways
Accurately transcribe clinical letters using WinScribe, producing high quality work within defined deadlines
Use judgement and initiative to prioritise the importance/urgency of tasks within defined guidelines
Establish and maintain admin systems/databases
Dealing with incoming mail, results/reports management
Attending/organising meetings, take minutes
Ensure RTT patient data quality is accurate
Key point of contact for consultant
Communication link to directorate management team, regarding consultant leave/service issues
Dealing with consultant queries/visitors, managing consultant diary
Telephone calls inbound/outbound relating to patients specific care, in a confidential manner
Typing of non-clinical letters as required
Liaise with Waiting List Co-ordinators to ensure patients are treated within breach dates
To support and mentor new staff
Share responsibility with line manager for own personal development
Undertake HR related tasks, appraisals and recruitment
Undertake any other duties which may be reasonably required.
Person specification
Education
Essential criteria
- x5 GCSE A*-C including Maths and English
Desirable criteria
- NVQ 3/ECDL Qualification
Experience
Essential criteria
- Previous or current admin experience
- Experience using MS Software
- Similar role in NHS/Secretarial Experience
Desirable criteria
- Previous experience with NUH Systems : Medway, WinScribe, DHR, SCR, Bluespier
- Knowledge of 18WW
- Experience Managing a Team
Communication & Relationship
Essential criteria
- Ability to clearly and accurately convey information
- Previous experience completing letter/forms/reports/tables with PC Software
- Maintain Confidentiality
Analytical and Judgment Skills
Essential criteria
- Use own judgement to make decisions/ ability to Problem solve
- Ability to use own initiative
Planning & Organisation
Essential criteria
- Can organise own work schedule
- Delegate/organise work for others
- Time management/working to deadlines/priorities workload
Physical Skills
Essential criteria
- Able to sit at a keyboard and computer screen for long periods of time
- _________________________________________
Bring your whole self to work for us at NUH. We love diversity and we value your difference, your unique skills, knowledge and experience. Becoming one of our people may realise your potential, helping us to raise our performance in delivering world class healthcare to the diverse patient populations we serve.
**Salary**: The quoted salary will be on a pro rata basis for part time workers.
Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.
At Risk of r
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