Administrative Officer

2 weeks ago

Egham, United Kingdom Egham Park School Ltd Full time

**TERM-TIME ONLY POSITION**

The below profile describes the general nature of work performed at this level as set out in the job description. It is not intended to be a detailed list of all duties and responsibilities which may be required. The role will be further defined by annual objectives, which will be developed with the role holder. Egham Park School reserves the right to review and amend the job description on a regular basis.

**Role Purpose**

Support the Principal with administrative duties including EHCP Paperwork and reviews.

Responsibility for accurately maintaining school records, both hard and soft files.

To manage the School Admissions and Leavers Register.

To create and manage a School Database System.

Administration relation to Personnel and Recruitment including completing DBS checks and pre-post-employment documentation.

Management of the Single Central Record.

To act as Exams Officer and to manage all administration in relation to this in collaboration with the Teaching and Support Staff

To act as DDSL (separate job description to be provided)

To liaise, and maintain good working relationships with other staff, parents, outside agencies etc as required.

To promote respect, self-esteem and a positive, inclusive ethos for all children and adults throughout the school.

To establish supportive, caring, and secure relationships with children, and to be available to offer individual support and someone for a child to talk to.

To provide welfare support to the children, including administering First Aid (dependant on training) and attending to identified medical needs as required.

It must be noted that this role requires a certain amount of flexibility, and the responsibilities may be adjusted to meet the needs of the school.

**Generic Responsibilities**

Maintain confidentiality in and outside of the workplace.

Be pro-active in matters relating to health and safety and report accidents as required.

Support aims and ethos of the school setting a good example in terms of dress, behaviour, punctuality, punctuality, and attendance.

Uphold and support the School’s Policies and procedures on the Safeguarding of young people.

**Line management responsibility**

As requested by the Head of Centre.

**Planning & Organising**
- Plan and organise own work and work of other members of the team (where appropriate) to meet given priorities.
- Contribute to broader activities by providing specialist support and effective resourcing, coordination, and monitoring of those activities.
- Assess the range and volume of work to be undertaken for the days ahead and plan to ensure it is completed to time and to an appropriate standard.

**Policy and Compliance**
- Adhere to established processes, policies, standards of service delivery and use of equipment to support any associated regulatory or technical compliance requirements.

**Work with Others**
- Receive and respond to everyday enquiries to provide a timely, courteous, and efficient service.
- Develop strong relationships with partners and stakeholders to deliver a timely and efficient service.
- Report any concerns, problems, or incidents, e.g., safeguarding, behaviour in accordance with relevant reporting procedures.
- May supervise the work of more junior staff, escalating performance issues appropriately.

**Resources**
- Deliver a range of practical services in support of existing systems or processes to agreed standards, to maximise service quality and continuity.

**Analysis, Reporting & Documentation**
- Assist in the delivery of relevant assessments/ evaluations.
- Ensure information and records are processed and stored to agreed procedures.
- Ability to store data and carry out basic analysis.

**Duties for all**

Values: To uphold the values and behaviours of the organisation.

Equality & Diversity: To work inclusively, with a diverse range of stakeholders and promote equality of opportunity.

Health, Safety & Welfare: To maintain high standards of Health, Safety and Welfare at work and take reasonable care for the health and safety of themselves and others.

Contribute to and influence children’s learning and personal development.

To have regard to and comply with safeguarding policy and procedures.

**Education, Knowledge, Skills & Abilities, Experience and Personal Characteristics**
- Minimum 3 GCSEs at Grade C or above (Including English & Maths), or equivalent, or able to evidence ability at an equivalent level.
- Competent in a range of IT tools.
- May be required to hold practical knowledge or experience relevant to the role.
- Ability to work with others to provide excellent customer service.
- Good written and oral communication skills with the ability to build sound relationships with staff and stakeholders.
- Able to prioritise and plan own workload in the context of conflicting priorities.
- Ability to guide and support less experienced or more junior colleagues.
- Experience of working in a similar service envi

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