Administrative Assistant

7 months ago


Swansea, United Kingdom Swansea Bay University Health Board Full time

The post holder will provide administrative support to the Quality and Safety team. We are a small team working across mental health and learning disability services supporting clinical staff to meet governance standards.

The post holder will need to have a good communication style and be able to manage phone calls form patients and their families as well as from clinicians and managers of other service areas. An understanding of information governance is an essential part of the role.

The work will include supporting the Datix system for incidents and complaints reporting, preparing agenda and typing meeting notes. The person appointed will have a role in supporting the Quality and Safety managers to arrange meetings and manage their diaries.

The management of patent records requested by the team including copying patient records and ensuring effective information management of records when held by the team.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

We believe staff are our best asset and we want you to be happy and confident about starting your career here in Swansea Bay University Health Board.

As one of the biggest healthcare groups in the UK we can offer a wealth of professional training and development opportunities in an innovative, forward-thinking organisation.

You might be a nurse or doctor, maybe you specialise in a health science/therapy or can offer skills in one of our support services - we have a job for you.

There are also apprenticeships, work placements and volunteering roles available.

Our values - Caring For Each Other, Working Together and Always Improving, show that our commitment to equality is at the heart of everything we do.

If you want excellent career and training opportunities while living on the doorstep of some of Europe's most spectacular scenery, with all the benefits of a thriving and cosmopolitan city - look no further.

To undertake clerical and processing database tasks to support the Quality & Safety Team, handling and management of individual complaints, incidents, claims and investigations in accordance with SBUHB policies and procedures and local processes, procedures and performance standards.

To provide general administrative and secretarial support to the Quality & Safety Manager and senior team members.

To be responsible for preparing the weekly reports for the Quality & Safety Team.

To liaise with all members of the Health Care setting, including primary, secondary and community teams in addition to other departments and independent contractors.

To maintain high standards of information governance as a member of the Quality & Safety Team.



  • Swansea, United Kingdom Bardic Construction Full time

    We are a mid sized construction company, based in Fforestfach, Swansea. We are looking for an experienced administrative assistant who to: - Provide administrative support to ensure efficient operation of the office - Answer and direct phone calls in a polite and professional manner - Assist in the preparation of regularly scheduled reports and...


  • Swansea, United Kingdom CPS Group (UK) Limited Full time

    Job Description Administration Assistant Swansea (Hybrid Working) Part-Time (3 days per week) Salary: Up to £25,000 pro-rata CPS Group are proud to be partnered with a leading software development company, who are currently searching for a new Administration Assistant to join their team to help provide general business administrative support to the...


  • Swansea, United Kingdom CPS Group (UK) Limited Full time

    Administration AssistantSwansea (Hybrid Working)Part-Time (3 days per week)Salary: Up to £25,000 pro-rataCPS Group are proud to be partnered with a leading software development company, who are currently searching for a new Administration Assistant to join their team to help provide general business administrative support to the Director of Development and...


  • Swansea, United Kingdom CV-Library Full time

    Administration Assistant Swansea (Hybrid Working) Part Time (3 days per week) Salary: Up to £25,000 pro-rata CPS Group are proud to be partnered with a leading software development company, who are currently searching for a new Administration Assistant to join their team to help provide general business administrative support to the Director of...


  • Swansea, United Kingdom CPS Group Limited Full time

    Administration AssistantSwansea (Hybrid Working)Part-Time (3 days per week)Salary: Up to £25,000 pro-rataCPS Group are proud to be partnered with a leading software development company, who are currently searching for a new Administration Assistant to join their team to help provide general business administrative support to the Director of Development and...


  • Swansea, United Kingdom CPS Group (UK) Limited Full time

    Administration AssistantSwansea (Hybrid Working)Part-Time (3 days per week)Salary: Up to £25,000 pro-rataCPS Group are proud to be partnered with a leading software development company, who are currently searching for a new Administration Assistant to join their team to help provide general business administrative support to the Director of Development and...


  • Swansea, United Kingdom HAYS Full time

    Temporary - Administrator - Swansea Your new role The management of the office supplies inventory and places orders as needed.Schedule and coordinate meetings, appointments, and travel arrangements.Handle incoming and outgoing correspondence, including emails, phone calls, and mail.Prepare and edit documents, reports, and presentations.Maintain and organise...


  • Swansea, United Kingdom CPS Group (UK) Ltd Full time

    Job Description Administration AssistantSwansea (Hybrid Working)Part Time (3 days per week)Salary: Up to £25,000 pro-rataCPS Group are proud to be partnered with a leading software development company, who are currently searching for a new Administration Assistant to join their team to help provide general business administrative support to the Director of...


  • Swansea, United Kingdom CPS Group (UK) Limited Full time

    Administration AssistantSwansea (Hybrid Working)Part Time (3 days per week)Salary: Up to £25,000 pro-rataCPS Group are proud to be partnered with a leading software development company, who are currently searching for a new Administration Assistant to join their team to help provide general business administrative support to the Director of Development and...


  • Swansea, United Kingdom HAYS Full time

    Temporary - Administrator - Swansea Your new role The management of the office supplies inventory and places orders as needed.Schedule and coordinate meetings, appointments, and travel arrangements.Handle incoming and outgoing correspondence, including emails, phone calls, and mail.Prepare and edit documents, reports, and presentations.Maintain and organise...


  • Swansea, United Kingdom HAYS Full time

    Temporary - Administrator - Swansea Your new role The management of the office supplies inventory and places orders as needed.Schedule and coordinate meetings, appointments, and travel arrangements.Handle incoming and outgoing correspondence, including emails, phone calls, and mail.Prepare and edit documents, reports, and presentations.Maintain and...


  • Swansea, United Kingdom CV-Library Full time

    Your new role The management of the office supplies inventory and places orders as needed. Schedule and coordinate meetings, appointments, and travel arrangements. Handle incoming and outgoing correspondence, including emails, phone calls, and mail. Prepare and edit documents, reports, and presentations. Maintain and organise files, records, and other...


  • Swansea, United Kingdom Redkite Solicitors Full time

    **Administrative Assistant** Location: Swansea Start date: ASAP Redkite Solicitors prides itself on being able to offer a broad range of legal services that are able to meet the diverse needs of its clients. Our firm has been providing legal advice to individuals, families and businesses in our communities since 1898 and we are here for our clients every...


  • Swansea, United Kingdom AMROC Heating Services Ltd Full time

    AMROC Heating Services Ltd is a building management systems company based in Swansea. They offer 24/7 repair services and installations for all mechanical requirements. The company is accredited by various industry-leading suppliers and quality assurance schemes, ensuring that their services are performed at a high standard. **Role...


  • Swansea, United Kingdom Smile Plastics Full time

    **Company Overview** Smile Plastics is an inspiring, fast-moving global design house and factory. We transform plastic waste materials into core and bespoke ranges of panel products made from 100% recycled and 100% recyclable plastics. As one of the leading suppliers in our field, we pride ourselves on excellent quality and design, all within a circular...


  • Swansea, United Kingdom A1 Interiors (sw) ltd Full time

    '''Responsibilities''' - Provide administrative support to ensure efficient operation of the office - Answer and direct phone calls in a polite and professional manner - Organize and schedule appointments, meetings, and travel arrangements for management and staff - Maintain an organized filing system for important documents and records - Perform data entry...


  • Swansea, City and County of Swansea, United Kingdom Brook Street Full time

    Job Description:We are seeking an experienced Administrative Assistant to join our team at the Ministry of Justice Courts and Tribunal Service in Swansea. This is an exciting opportunity to develop your career in administration, working with a leading Public Sector Organisation that promotes diversity and inclusiveness.About the Role:As an Administrative...


  • Swansea, United Kingdom Swansea Bay University Health Board Full time

    The Administrative Assistant will be responsible for proving a comprehensive administrative and typing service for the Neurology Department. The Administrative Assistant will maintain a direct and close working relationship with the Medical Secretary, Consultant and Medical staff as well as other staff within the Department, Medical Secretaries, Medical...


  • Swansea, United Kingdom Enable Physios Limited Full time

    **Job Summary**: The Administrative Support Assistant will play a crucial role in the daily operations of our clinic. This position involves a variety of administrative and clerical tasks to support the clinic's operations, including managing patient records, scheduling appointments, handling billing and insurance claims, and providing excellent customer...


  • Swansea, City and County of Swansea, United Kingdom CV-Library Full time

    Role ProfileWe are seeking an Administrative Assistant to join our client's team in Swansea. As an important member of the team, you will be responsible for providing administrative support, managing documents, and delivering exceptional customer service. Key Responsibilities:- Provide administrative support to the team- Manage documents and records- Answer...