Events Filming Coordinator

5 months ago

London, United Kingdom Imperial War Museums Full time

**Opportunity ID**

306

**Location**
- IWM London

**Salary**
- Circa £28,111 per annum

**Hours**
- 36 hours net per week

**Department**
- Commercial Events, Experiences and Catering

**Job Summary**

As part of this exciting role you will be delivering the on-site commercial filming, managing client(s) and overseeing their time on site. In addition to this you will produce and manage commercial events and experiences for a variety of audiences, for example lecture series, high-end experiences, and Blavatnik Art, Film and Photography gallery related activities. You will be managing the filming and events including the preparation and logistics, liaising with various stakeholders across the museum, and the coordination of team members who are supporting with delivery.

We estimate that 40% of time is dedicated to management of commercial filming, dependent the level of business.

This role is part of a wider team who together produce live events with an overall objective to generate revenue for IWM. The Commercial Events team work in an agile manner across multiple business streams. The nature of the role is dynamic, both proactive and reactive to realise opportunities for IWM, with support from the wider team.

**Key duties**

You will be expected to work independently as well as across different teams in order to contribute to and deliver the priorities of IWM - using your knowledge, skills, talent and potential to the best of your ability.

You will focus at all times on delivering excellent customer service, ensure value for money at all times while being professional, courteous and demonstrating the behaviours and attributes expected of all IWM employees. You will also adhere to all corporate standards, and use corporate systems as directed to ensure consistency of service, brand and operational standards.

You will be expected to work across departments effectively, working with individuals, partners and where appropriate volunteers.

To identify and implement learning and development needs for both yourself and your team, including volunteers, if appropriate.

**In addition**, your duties will include:

- Managing all commercial filming, including large-scale productions with support from the Commercial Events Manager
- Developing and maintaining positive relationships with all Museum stakeholders, both internal and external.
- Oversee all filming and responsible for IWM external stakeholder relationship management of filming, with the support of the Commercial Events Manager, to include attending networking events and proactively seeking commercial filming opportunities.
- Managing commercial events and experiences that generate revenue for IWM against target profit margins.
- Answering enquiries that come into the filming inbox, producing quotes and liaising with clients to ensure their brief is met and that IWM target expectations are exceeded.
- Manage filming and events on site, oversee full production, at times this will include unusual hours.
- Developing and maintaining positive relationships with suppliers and Museum staff to ensure events and filming run smoothly.
- Supporting with the marketing of products and experiences to ensure sales are on track against target and that profitability is key in all decision making.
- You will be the first point of contact for event logistics contractors and in managing this liaison you will encourage a co-operative and trusted relationship with the service providers.
- You will be the first point of contact for all stakeholder departments for all matters operational, relating to events. You will take a pivotal role in attending and coordinating operational discussions and decisions.
- Creation of new events and experiences, coming up with new ideas where possible and creating plans, budgets and proposals for review by the Head of Events, Experiences and Catering
- You will produce monthly report(s) as required, under guidance from the Commercial Events Manager.
- You will be the person delivering tours, events and experiences as well as training volunteers and fee paid staff to deliver on the ground products.
- When required, you will be involved with contract management - ensuring that suppliers adhere to agreed plans which are set out in the contract.
- You will support the Commercial Events Manager to identify innovation and improvements to events, working with contractor(s) and other stakeholders to ensure efficiencies (quality, financial, managerial and protective) are identified, developed and implemented.
- Assist the Commercial Events Manager and Head of Commercial Services in the long term strategy planning around events and filming.
- Effectively supervise all staff, volunteers and contractors during events, feeding back to relevant members of senior management when required.
- Support the training of staff and volunteers in relevant programmes, in line with the volunteering strategy.
- Conducting site visits with chosen suppliers and partn

  • Box Film and Event Coordinator

    3 days ago

    London, Greater London, United Kingdom Box Full time

    Job Title: Box Film and Event CoordinatorAbout the Role:We are seeking an experienced Film and Event Coordinator to join our team at Box. This is a key role that will oversee the planning and execution of film-related events and activities.Key Responsibilities:To plan and execute film-related events and activities, including movie premieres, film festivals,...

  • Events Coordinator

    5 months ago

    London, United Kingdom Tapestry Research Full time

    **London, with some travel** **Salary £13.00 - £15.00 per hour** **Zero Hours Contract** Tapestry is a UK Market Research company who are proud to be part of the Screen Engine Brand. We’re now looking for an Events Coordinator, to join our newly established Tapestry Events team. This team is closely affiliated with the Screen Engine - supporting the...

  • Film Campaign Coordinator

    3 weeks ago

    London, Greater London, United Kingdom Salt Full time

    Awards and Events CoordinatorWe are seeking a highly organized and proactive Coordinator to join our dynamic team during the peak of the film awards season. This exciting role will focus on supporting UK-based campaigning and assisting with logistical planning for screening events.### Key Responsibilities* Provide day-to-day administrative support, including...

  • Film Industry Coordinator

    3 weeks ago

    London, Greater London, United Kingdom Salt Full time

    Seeking a detail-oriented and organized Coordinator to support our dynamic team during the film awards season. This exciting role will focus on UK-based campaigning and logistical planning for screening events. Key Responsibilities:• Provide administrative support, including raising POs, updating budgets, and scheduling meetings.• Maintain and update...

  • Film Awards Campaign Coordinator

    2 weeks ago

    London, Greater London, United Kingdom Salt Full time

    Award-Winning Film CampaignsWe are seeking a highly organized and proactive Film Awards Campaign Coordinator to join our dynamic team during the peak of the film awards season in London.About the RoleProvide day-to-day administrative support, including raising purchase orders, updating budgets, and scheduling meetings.Maintain and update event schedules,...

  • Film Campaign Coordinator

    6 days ago

    London, Greater London, United Kingdom Salt Digital Recruitment Full time

    Job SummaryWe are seeking a highly organized and proactive Awards Coordinator to join our team during the peak of the film awards season. This exciting role will focus on supporting UK-based campaigning and assisting with logistical planning for screening events.Key Responsibilities:Provide day-to-day administrative support, including raising purchase...

  • Film and Television Coordinator

    1 week ago

    London, Greater London, United Kingdom Handle Recruitment Full time

    Estimated salary for this role is £25,000-£30,000 per annum. We are seeking an experienced Film and Television Coordinator to join our team at Handle Recruitment.About the JobAn exciting opportunity has opened for a highly skilled individual to provide administrative support in a fast-paced film and television environment. Key responsibilities include...

  • Strategic Operations Director

    4 weeks ago

    London, Greater London, United Kingdom Filming For Humanity Full time

    About the RoleFilming for Humanity is seeking a skilled operational leader to drive the success of our film projects.The Head of Operations will oversee project implementation, manage a team of 5-10 individuals, and ensure the smooth operation of our activities.Key responsibilities include:Managing logistics and resourcesOverseeing budgets and financial...

  • Senior Film Logistics Coordinator

    1 week ago

    London, Greater London, United Kingdom Box Full time

    Box seeks a Senior Film Logistics Coordinator to ensure the seamless delivery of screening materials for its Talks and Workshops programme. The ideal candidate will have experience handling both digital and analogue film formats, with a strong working knowledge of video screening media, including video and audio codecs, framerates, subtitling and aspect...

  • Film Logistics Coordinator

    4 weeks ago

    London, Greater London, United Kingdom Box Full time

    **Job Summary:**We're seeking a skilled Film Logistics Coordinator to join our team at Box. As a key member of our festival team, you'll be responsible for ensuring the smooth delivery of film screening copies and digital stills to our event.Key Responsibilities:Liaise with filmmakers and distributors to guarantee timely delivery of film screening copies and...

  • Film Industry Events Coordinator

    1 week ago

    London, Greater London, United Kingdom The Soho Hotel Full time

    Discover a Rewarding Career at The Soho HotelWe are seeking a highly motivated and experienced Press Junket Manager to join our dynamic team. As a key member of our operations, you will be responsible for overseeing press junket operations and ensuring seamless experiences for our guests.About the RoleManage and supervise press junket operations to deliver...

  • Film Production Coordinator

    4 days ago

    London, Greater London, United Kingdom DNEG DNEG Group Full time

    Job Title: Film Production CoordinatorDNEG DNEG Group is seeking a highly organized and efficient Film Production Coordinator to support the smooth running of high-end animated feature film projects. As a key member of the production team, you will play a crucial role in ensuring the accurate and efficient flow of information between artists, departments,...

  • Distribution Coordinator

    6 months ago

    London, United Kingdom Antal International Full time

    **Our international client requires an experienced Distribution Coordinator to join their team for a minimum period of 9 months.** **Key responsibilities**: **Overview**: This Studios Distribution team is looking for a bright and motivated distribution coordinator to work in the EMEA Team in London. Studios Distribution oversees the licensing of our...

  • Film Screenings Coordinator

    1 week ago

    London, Greater London, United Kingdom Box Full time

    **Job Overview**We are seeking a highly motivated and enthusiastic individual to join our team as a Film Screenings Coordinator. This role involves working closely with the Deputy Cinema Manager and other healthcare professionals to deliver successful film screenings at various hospital sites.The ideal candidate will have excellent communication skills, a...

  • Strategic Operations Manager

    4 weeks ago

    London, Greater London, United Kingdom Filming For Humanity Full time

    Filming for Humanity is a non-profit organization that uses film to address social issues and empower marginalized communities. We leverage the power of storytelling to raise awareness, inspire action, and create positive change in a visually-driven world.Job Description:Role OverviewThe Head of Operations will play a crucial part in bringing our vision to...

  • Digital Event Coordinator

    1 week ago

    London, Greater London, United Kingdom The Production Guild Full time

    We are seeking a highly organized Digital Event Coordinator to join our team at The Production Guild. In this role, you will work closely with the Senior Production Manager to plan, coordinate, and deliver all digital events and screenings for the BFI Future Film Festival.Job Summary:Coordinate logistics and planning of digital events and...

  • Film and Entertainment Campaign Coordinator

    4 weeks ago

    London, Greater London, United Kingdom Impact Creative Recruitment Limited Full time

    Job Summary: We are seeking a highly organized and proactive Awards Coordinator to support our UK campaigning efforts during the busiest and most thrilling time of the year – film awards season. In this role, you will play a key part in ensuring that everything runs smoothly behind the scenes for screenings, events, and voter engagement activities. Key...

  • Event Experience Coordinator

    2 weeks ago

    London, Greater London, United Kingdom Sodexo Prestige Venues & Events Full time

    About UsWe're Sodexo Live, a team of experience makers and food enthusiasts dedicated to creating unforgettable moments for our guests. Our mission is to craft exceptional events at prestigious venues worldwide, making every event a positive story worth telling.Job OverviewWe're currently seeking a skilled Event Experience Coordinator to join our retail...

  • Cinema Event Coordinator

    1 week ago

    London, Greater London, United Kingdom Box Full time

    At Box, we are seeking an experienced Cinema Event Coordinator to join our team. This is a fantastic opportunity for someone with a passion for film and events.About the RoleThis full-time position will be responsible for generating revenue through private hire of the cinema and associated spaces. The successful candidate will have experience in event...

  • Event Coordinator

    4 weeks ago

    London, Greater London, United Kingdom Shared Services Partnership Full time

    Job Summary:Salary range: CompetitiveWork location: LondonHours per week: 36 Contract type: PermanentAbout Our Organisation:We are a Shared Services Partnership dedicated to delivering exceptional events and services to our community.Our team manages a range of prestigious venues, including the Orangery Gallery, Kensington Town Hall, and Chelsea Old Town...