People Operations Administrator

4 months ago


Bedford, United Kingdom Wootton Academy Trust Full time

Role Purpose: To support the People Operations team in delivering a professional service by providing high quality administrative support in relation to all aspects of the Employee life cycle, and across all Academies within the Trust. Working Relationships: The post holder will have contact with all staff from across the Trust but will closely work with the People Operations team, Finance department and hiring managers.

**HR Activity**
- Respond to straightforward policy and process queries, providing appropriate advice and guidance in line with Trust policy, ensuring that urgent items are prioritised and that any issues are highlighted and resolved as quickly as possible; escalate to the People Operations Advisor or CFOO as appropriate;
- Ensure all pre-employment checks are completed in line with regulatory requirements and maintain the Single Central Record (SCR) To ensure hard and soft records are appropriately filed, accurate and kept up to date particularly in relation to recruitment and onboarding, pre-employment checks, qualifications, staff development, payroll, change management and leavers

**Recruitment and Onboarding**
- Administer the process for new employees, for example; prepare contracts, offer letters and conditional offers of employment. To carry out all pre-employment checks (including DBS, right to work, references, health clearance, barred list checks) and ensure that other onboarding related information is collected and recorded as appropriate;
- Support the induction of new employees and workers and liaise with Line Managers ensure they are aware of their responsibility in the induction process; Support the administration of the probation process ensuring Line Managers know when review meetings need to take place;
**Staff development**
- Assist, as needed with the administration for staff training and development including booking courses, catering, rooms, etc. and liaising with staff and training organisations and supporting with the organisation of Inset events;
- Support the administration of the appraisal process Leaver administration: Ensure resignations are acknowledged in a timely manner, the Line Manager is aware of the process and any outstanding annual leave is calculated in accordance with the employee’s terms and conditions;
- Ensure exit interviews are conducted for all staff either face to face or electronically and that information is properly recorded

**HR Database and Reporting**:

- Support the CFOO and People Operations (HR) Advisor in maintaining the accuracy of the database by inputting starters and leavers information, contractual amendments, change of details, annual leave and recording of sickness and other leave on the HR Database as required;
- Assist in the production of appropriate records from the HR database for the purpose of auditing and monitoring employee data as required; General: Attend meetings and events, including taking notes and preparing paperwork as required;
- Ensure staff data is treated in accordance with GDPR legislation, always ensuring confidentiality; Other: To attend relevant training and meetings as required; To be committed to Continuous Professional Development (CPD);
- To contribute to the effective management and promotion of equality, inclusion and diversity and safeguarding
- This job description is current but liable to variation to reflect changes in the requirement of the post. The postholder may also be required to carry out other duties appropriate to the post, as agreed and arranged by the Trust. The post-holder is required to operate within school policies and procedures, including Equal Opportunities and Health and Safety policies._

**Job Types**: Full-time, Permanent

**Salary**: £24,294.00-£27,804.00 per year

**Benefits**:

- Company pension
- Free parking
- On-site parking

Schedule:

- Monday to Friday

Work Location: In person


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