Sr Executive Assistant

4 weeks ago

Altrincham, United Kingdom Thermo Fisher Scientific Full time

**As a Senior Executive Assistant you will be at the centre of fast-paced growth, using your stellar office and project management skills to support the President, EMEA. You'll use discretion and diplomacy while working with partners across the company, and your proficiency in time management, logistics planning, organization, and attention to detail will ensure perfect execution of multiple priorities.**:
**This opportunity will be site-based either within our UK, France, Spain, Belgium, Italy or Nordic sites.**:
**What will you do?**:

- **Ensure the President gets where they need to be on time through meeting scheduling and the arrangement of complex global, multi-city travel**:

- **Develop understanding of business priorities and goals for EMEA; using your knowledge and understanding to prioritize meeting requests**:

- **Schedule and coordinate complex executive meetings, bringing together geographically dispersed teams, running logistics, and detailing follow-up activities**:

- **Collaborate and form relationships to get results in a global-matrixed organization experiencing change and transformation**:

- **Complete projects and special assignments by establishing objectives, figuring out priorities, managing time, gaining cooperation of others, supervising progress and problem-solving**:

- **Research, compile, summarize, and analyze information to make decisions, find answers,**

**and respond to various inquiries from internal and external customers**
- **Utilize the full suite of Microsoft office products to prepare high quality correspondence,**

**reports, and presentations**
- **Handle expense reporting, process vendor invoices, and support annual budget process**:

- **Personally deal with many matters and questions, including answering substantive questions requiring technical knowledge, but can often require research and follow up**:

- **Proactively manage projects/deliverables/due dates, following up with project owners, key stakeholders, and employees as needed to meet assigned due dates successfully**:

- **Attend meetings and prepare**

**minutes**
- **Demonstrate both the flexibility and adaptability required to meet the dynamic nature of**

**the business**
- **Maintain confidential files and records**:

- **Coordinate with other Executive Assistants and Administrative Staff to cover**

**the area that is unavailable due to illness, vacation or other special circumstances.**
- **Occasional travel coordination support after hours and on weekends**

**Who we are looking for**:
**- **Strong experience gained as an Executive Assistant within a very fast paced, professional large matrixed organisation providing direct C-level support**:

- **Demonstrated experience in working independently to identify, analyze, and solve problems with creative solutions**:

- **Reliability and discretion**:

- **Proactive and thoughtful planning and excellent communication both verbal and written**:

- **Strong organizational skills with ability to anticipate what needs to be completed**:

- **Trustworthy with sensitive information**:

- **Skilled and experienced in the art of organization and time management to balance multiple priorities with competing deadlines**:

- **Excellent judgment, tact, and diplomacy skills in dealing with customers as well handling**

**highly confidential and proprietary information**
- **Flexible and adaptable, with the ability to respond to lastminute changes while**

**maintaining poise and a positive “can do” attitude**
- **Extensive international travel management with VISA administration experience.**:

- **Expert level skills in all Microsoft office suite products, including Power Point, Excel, Outlook, Visio**

**Experience with Workday**
- **Experience working with Concur would be preferable**:
**About Thermo Fisher Scientific**:

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