Framework Administrator
5 months ago
**Vacancy details**:
**Framework Administrator - Nottingham**:
**Vacancy type**
- Secretarial/administrative
**Level**
- Junior
**Business area**
- Insurance & public risk
**Duration**
- Permanent
**Hours**
- Full time
**Location**
- Nottingham
**Reference number**
- HM240823
**Job title**
- Framework Administrator
**Team**
- Government, Regulatory & Advocacy
**Vacancy owner**
- Helen McPake
At Browne Jacobson, we’ve always worked across business and society, and this expertise sets us apart. Social and environmental impact are at the top of our business agenda. We champion fairness, make the complex simple and forge connections between clients to find creative solutions. This is how we improve outcomes for every person, community and business we serve.
With offices in Birmingham, Cardiff, Dublin, Exeter, London, Manchester and Nottingham, we’re a UK & I based law firm with an international reach. Our sectors include: health; real estate and construction; education; energy and infrastructure; financial services; government; insurance; manufacturing and industrials; and retail, consumer and logistics.
We nurture talent at all levels and from every background and celebrate what makes people individuals. Law needs all voices to reflect the society it serves and we’re working towards social mobility, diversity and inclusion in our firm - and our profession. We strive to create meaningful personal and professional development opportunities and offer flexible working in support of a good work-life balance. We focus on wellbeing and individuality, so that all our people can thrive.
**What is the working practice for this role?**
The firm operates a set of core principles that guides our working practice. It’s called ‘One Firm, Wherever You Are’.
You might have enjoyed working from home and would like to split your time between there and the office/ other work locations. Others may be eager to return to the office on a more regular basis. We believe that a regular level of in-person contact is an important way to build connections with your colleagues, enhancing knowledge and idea sharing and enabling all of us to benefit from the vibrant office culture Browne Jacobson has to offer.
Our expectation is that, **on average**, you’ll work from home for no more than three days per week, with the remainder of your time either spent with your colleagues in the office or working from other locations as work demands dictate, e.g. courts, client offices, conferences etc. This is an average expectation over time and we know that there will be variations from week to week. Equally, there will be individual circumstances in which a different pattern of work is needed, for example as an agreed reasonable adjustment for colleagues with a disability or long-term medical condition.
We believe this approach:
- fits with our values and personality;
- will enhance our performance through greater flexibility;
- advances our ambitions as an inclusive employer - helping you better balance work and family/life commitments;
- offers opportunities to reduce our carbon footprint (travel, office services etc.), a key ambition underpinning our corporate sustainability plan.
**Why is this role important and how does it fit into the team, department and wider firm?**
To provide administrative and file management support to the Framework Team, taking ownership for managing allocated client accounts and service levels and ensuring that client expectations are exceeded.
**What does the role actually involve?**
- Administrative
- File management - updating and maintaining all files, ensuring documents are filed correctly and named in line with the business wide naming convention and the correct folder structures are adopted (both electronic and paper)
- File opening - ensuring matters are set up on the relevant document/case management system, ensuring that client/framework specific processes are followed at all times.
- Undertake all file closing/archiving procedures ensuring we are compliant and client/framework processes are followed at all times
- Make room and taxi bookings as requested, organising hand deliveries and courier requests, and other ad hoc requests
- Printing/ copying/ scanning of documents flowing to document solutions for support with high volume jobs, as appropriate
- Communication
- Liaising with fellow team member on workloads and ensure deadlines are consistently met
- Answering internal calls for other members of the team
- Liaison with and taking direction from the Framework Manager
- Financial
- Assisting with all aspects of financial movement, including arranging write offs and WIP movement.
- Processing
- Responsible for managing priorities and workloads to ensure deadlines are met. Liaising with Framework Assistants and Framework manager where challenges arise
- Responsible for creating and uploading information to client data rooms, in line with instructions from the Framework Manager
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