Administrator

5 days ago


Ongar, United Kingdom Foster Property Maintenance Ltd Full time

**Main Purpose the Role**

The main purpose of the role is to provide administrative support to the regional office and Operational Contracts/ Services as required

**Scope & Responsibilities of the Role**
- Reception and telephone responsibility
- Type and word/excel process various documents and electronic information
- Provide admin support to contracts staff, managers, and visitors
- Monitor local and trade press for advertisements for invitations to tender and liaise with Operations Manager
- Maintain hard and electronic filing systems
- Arrange and where necessary participate in meetings, taking minutes, arrange refreshments
- General office duties, e.g. inbound/outbound post, faxes, filing, printing, photocopying, office tidiness, etc
- Receiving and collating information generated through the department
- Maintaining the stationery and office provision supply
- Maintain petty cash and server backup, if required
- Photocopy/scan all relevant information and distribute as appropriate to head office and other sites
- Complete mail merges and prepare information ready for distribution to residents
- Produce Resident Information Packs (MS Publisher)
- Assist as directed with production of tender submissions
- Support production of marketing material, web site updates and external communications
- Assist in ensuring compliance with Health, Safety & Environmental Policies and Procedures
- Ensure that day to day supplies and services to the office are maintained including refreshments, milk etc.
- Undertake such other duties as may be reasonably allocated by line manager
**Education/Qualifications**

**Essential**

**Desirable**

Educated to GCSE level or equivalent

Advanced skills in MS Office i.e., excel, word, publisher, Internet Explorer, PowerPoint.

Advanced skills in word, excel and outlook, Internet Explorer

Microsoft Office Packages

**Experience**

Previous experience within an admin-based role

Previous experience within construction / Public sector

Dealing with telephone enquiries

Organised and efficient administration skills

Experienced administration/ contract management background

**Skills and Attributes**

First rate communication skills (verbal and written)

Computer Literate

Excellent knowledge of all MS Office packages Confidence and willingness to suggest ways to improve our service delivery

**Key Attributes**
- Professional appearance and manner
- Organised and methodical
- Confident
- Self-motivated
- Enthusiastic
- Flexible & adaptable
- Good team member, whilst still happy to work alone
- Good Communicator / strong Customer Services skills
- Literate, articulate and numeric
- Can do attitude with excellent attention to detail and accuracy

**Job Types**: Full-time, Permanent

**Salary**: £20,000.00-£21,500.00 per year

Schedule:

- Monday to Friday

**Education**:

- GCSE or equivalent (preferred)
**Experience**:

- Administrative: 1 year (preferred)
- Microsoft Office: 1 year (preferred)
Reference ID: ADMIN/ONGAR


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