Administrative Assistant
3 days ago
We are currently recruiting for an Administrative Assistant to support our Facilities Management Team.
As an Administrative Assistant you will carry out a range of operational activities including maintaining records, responding to routine queries, issues or circumstances, and referring any unusual or non-routine situations to others.
We can offer great progression opportunities, benefits which you can flex to meet your needs and training and development opportunities. This role offers Hybrid-working with regular travel to Croydon for meetings or training as an when they come up.
**What you’ll be doing**:
- To receive and route incoming and outgoing internal and external mail;
- To maintain records and filing systems, retrieving information as required;
- To check deliveries of office supplies including stationery and maintain adequate stock for own areas of responsibility;
- To organise security and travel arrangements for own team and their visitors;
- To collate and issue documentation as required;
- To take messages, deal with enquiries and resolve or escalate as necessary;
- To provide word processing support as required;
- To assist in the production of weekly and monthly project control information;
- To assist in the maintenance of weekly timesheet records to ensure effective control of projects and resources;
- To assist in the production of standard month end reports
**What you’ll bring**:
- Word processing and PowerPoint skills using Microsoft Office;
- Ability to prioritize own workload and meet deadlines with support where required;
- Ability to communicate clearly and concisely with people at all levels both internally and externally.
- Ability to build good rapport with key account personnel and external agencies;
- Strong organizational skills with ability to co-ordinate;
- Understanding of finance and ability to set-up and manage Purchase Orders.
**It would be great if you had**:
- Knowledge and understanding of the processes, systems and operations of the department in which the role is located;
- Knowledge and understanding of the organisation and its departments;
- Previous administrative or secretarial experience in a property or facilities environment
If you are interested in this role but not sure if your skills and experience are exactly what we’re looking for, please do apply, we’d love to hear from you
**Employment Type**:Fixed Term Contract
**Location**:Hybrid Remote with travel to Croydon
**Security Clearance Level**:BPSS
**Internal Recruiter**:Annecia
**Salary**:£26,000 to £29,000
**Benefits**:25 days annual leave with the choice to buy additional days, life assurance, pension, and generous flexible benefits fund
**Loved reading about this job and want to know more about us?**
We support the UK Government to tackle today’s biggest challenges. We combine technical expertise and delivery capability with vision to accelerate change and reinvent the way that Public Services are designed and delivered. We work with energy and integrityto build intelligent, highly secure, joined-up solutions that make a difference to everyday lives. We’ve been helping Government to make a difference for 50 years, creating common systems and approaches, enabling government to work across multiple agenciesand radically transform how Public Services are delivered. Empowering Government to make a difference to everyone, every day.
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