Sexual Health Promotion Business Support

4 weeks ago

Chesterfield, United Kingdom Derbyshire Community Health Services NHS Foundation Trust Full time

Are you an organised administrator with a good eye for detail? Are you brilliant at Excel and handling data? Do you enjoy a job where no two days are the same?

The Sexual Health Promotion (SHP) team requires a business support worker who will play an integral part in supporting the effective delivery of this work.

This post will hold the position of administration support to the geographically spread SHP team, and providing practical and hands on support to the team by ensuring the efficient distribution of stock and resources, and supporting the delivery of training and events across the locality.

This post holder will therefore need to demonstrate a high level of flexibility and ability to prioritise and respond to service demands; they will need an ability to work and travel across a range of locations.

The post holder must also be confident in MS Office (Word, Excel, MS Teams and Outlook packages) and work in an agile way, making use of technology for meetings and events.

Ensuring a smooth running of our condom distribution schemes and online postal condoms orders. Monitoring and responding to orders on our hub, from organisations and individuals requesting sexual health supplies, by sending these out in a timely and discreet way.

Be responsible for the Accredited Provider system; extracting and manipulating Excel data reports for auditing and settlement purposes, identify, investigate and resolve any anomalies in provider claims, monitor and maintain the inbox for the scheme and updating the list of providers for the service.

Enabling the smooth running of SHP events, conferences and training by providing practical support on the day. These events are regularly delivered across the county and city, and includes events run virtually via MS Teams, so technical support will be required from this role.

Organising meetings for the SHP team, managing all aspects in relation to agendas, supporting papers and attendance liaison.

Maintaining efficient manual and electronic systems and databases for a range of SHP projects.

Providing timely and accurate monthly reports.

Ensuring stock is ordered, and effective stock management systems are maintained across the range of SHP sites.

DCHS and integrated sexual health services were rated ‘Outstanding’ overall by the Care Quality Commission in September 2019. We’re now integral to the Joined Up Care Derbyshire (JUCD) partnership of health and social care organisations working ever more closely as an Integrated Care System.

Our Vision
“To be the best provider of local health care and be a great place to work”

Our Values
To get the basics right
To act with compassion and respect
To make a difference
To value and develop teamwork

**To value everyone’s contribution**: “everyone matters”

Financial Resources/Management

The post holder will have responsibility for ordering stock and supplies for the SHP team, when required.

The post holder will maintain effective stock control management systems, monitoring low stock/supplies across a range of SHP sites, and provide monthly expenditure reports to the Health Improvement Manager.

Information Resources/Information Systems

The post holder will be required to have an excellent understanding and practical use of Microsoft Office packages, in particular Word, Excel, PowerPoint, Outlook and MS Teams.

The post holder will be required to input and extract information for the Health Improvement Manager, service leads and Accredited Provider scheme, from a range of data systems.

The post holder will support the recording of staff sickness and annual leave, using the ESR staff system.

The post holder will be required to prepare, photocopy and organise training and event resources in a timely way, this may mean on occasion working to a tight deadline and delivering to the SHP team as required.

Autonomy/Scope within role

The post holder will work under the supervision and direction of the Health Improvement Manager.

The post holder will work closely with the Accredited Provider Lead and Information team to make sure the Accredited Provider scheme is running smoothly and efficiently.

The post holder will attend SHP service meetings, read and disseminate service communications on a regular basis in order to maintain awareness of strategy and vision for service.

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