Executive Assistant

3 weeks ago


Belfast, United Kingdom Wee Toast Tours Full time

**Want to work for Northern Ireland and England’s Most Innovative & Fun Hospitality & Leisure Tour Operator?**

This is your chance

We’re looking for an Administration Officer / PA to join the team.

EXECUTIVE ASSISTANT

To assist in the administration and general office procedures of all things Wee Toast Tours - The leading drink and food tour operator.

JOB DUTIES
- Reception duties, including answering incoming calls and scheduling tours & events.
- Plan and book tour itineraries.
- Process tour payments.
- Follow up on phone calls and contacts as appropriate.
- Process & assess expenses and invoices.
- File & archive accurate records.
- Contact suppliers for orders etc.
- Arrange travel and accommodation plans.
- Organise & audit the company's systems, databases, and procedures ongoing.
- Assist in weekly and monthly reports for the directors.
- Provide administrative support for the directors as needed.
- Assist in the sale of tours.
- Coordinate with teams within Belfast & London.
- Events organisation.
- Adhering to GDPR compliance.
- Ad hoc duties - this is not an exhaustive list.

THE IDEAL PERSON
- At least 1 year’s experience as an administrative assistant or similar role.
- Travel & Hospitality experience preferred.
- Excellent organisational skills with the ability to multi-task.
- Awesome attention to detail.
- Strong written and verbal communication skills.
- Knowledge of office management systems and procedures.
- Proficiency in Microsoft Office (MS Excel and MS Word in particular).
- Book-keeping / Payroll Experience - ideally having used Xero before.
- Loves Food and Drink (because it’s what we do).
- Likes dogs, because Loki and Ruby would be your colleagues too
- Good craic.

WORKING HOURS

Monday to Friday, 9am to 5:00 (32.5 hours per week) based at our office in Belfast. We can be flexible with working hours.

THIS POSITION IS NOW OPEN


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